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ANGUS COUNCIL

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 19 November 1996 at 4.40 pm.

Present: Councillors WILLIAM CROWE, WALLIE LEASK, WILLIAM DOIG, JOHN GIBB, WILLIAM MIDDLETON and SANDY WEST.

Apology: An apology for absence was intimated on behalf of Councillor Mrs RENATE LAMONT.

Councillor CROWE, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of the meeting of this Committee held on 8 October 1996 was approved as a correct record and signed by the Convener.

2. TOWARDS A SERVICE BUSINESS PLAN

With reference to Article 3 of the minute of meeting of the Contract Services Committee of 28 May 1996, there was submitted Report No 983/96 by the Contract Services Manager updating the Contract Services Business Plan for 1996/97 by adding broad aims together with the departmental profile, staff structure and information about each trading area.

The Committee noted the terms of the Report and agreed:-

(i) to support the aims and objectives set out therein; and

(ii) to instruct the Contract Services Manager to discuss with the Chief Executive and to bring forward to the April 1997 meeting of the Committee, a detailed Business Plan in respect of the 1997/98 financial year.

3. HEALTH AND SAFETY POLICY

There was submitted Report No 985/96 by the Contract Services Manager recommending the adoption of a Contract Services Safety Policy Statement. The Report described the need for effective health and safety management and allocated responsibility for safety within the Contract Services Department. The Report further proposed a review of existing safety arrangements, following which, the Contract Services Manager would prepare a detailed manual intimating the allocation of responsibilities at managerial and operational level, while, concurrently, a rolling programme of detailed risk assessments would be carried out on all tasks within Contract Services and safe working arrangements would be prepared.

The Committee noted the terms of the Report and agreed that the Contract Services Safety Policy Statement, as outlined in Appendices 1 and 2 to the Report, be approved, together with the Senior Management Structure and Management Team responsibilities as outlined in Appendices 3 and 4 to the Report.

4. ABSENCE MONITORING

There was submitted Report No 986/96 by the Contract Services Manager advising of the current absence level within the Contract Services Department. The Report pointed out that as part of the management monitoring system a rolling check was made on the sickness absence level of all sections of the Service. The figures to date, as outlined in Appendix I to the Report, were well within the normal acceptable parameters and indicated no cause for concern at present.

The Committee noted the terms of the Report for its interest and agreed that information on sickness absence levels should be submitted to the Committee at six monthly intervals.

5. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved that the public and press be excluded during consideration of the following item so as to avoid the disclosure of information which was exempt in terms of Part I of Schedule 7A of the Local Government (Scotland) Act 1973, Paragraphs 1 and 6.

6. RECREATION MANAGER - DUTIES

There was submitted Report No 984/96 by the Contract Services Manager advising of the early retiral on health grounds, of the Recreation Manager and indicating the interim measures taken to cover this vacancy.

The Committee noted the terms of the Report for its interest.