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ANGUS COUNCIL

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 8 October 1996 at 4.30 pm.

Present: Councillors WILLIAM CROWE, WILLIAM DOIG, Mrs RENATE LAMONT, WILLIAM MIDDLETON and SANDY WEST.

Apologies: Apologies for absence were intimated on behalf of Councillors JOHN GIBB and WALLIE LEASK.

Councillor CROWE, Convener, in the Chair.

1. MINUTES OF PREVIOUS MEETINGS

(a) The minute of the meeting of this Committee of 28 May 1996 was approved as a correct record and signed by the Convener.

(b) The minute of the special meeting of this Committee of 17 June 1996 was approved as a correct record and signed by the Convener.

(c) The minute of the special meeting of this Committee of 26 June 1996 was approved as a correct record and signed by the Convener.

2. ASSOCIATION OF DIRECT LABOUR ORGANISATIONS (ADLO)

With reference to Article 4 of the minute of meeting of this Committee of 28 May 1996, there was submitted Report No 832/96 by the Contract Services Manager advising the Committee of the appointment of the Convener and himself as divisional representatives on the Scottish Regional Council of ADLO.

The Committee noted the appointments, which reflected Angus Council’s commitment to ADLO.

3. ANGUS CONTRACT SERVICES OPERATIONS - 1 APRIL - 31 AUGUST 1996

With reference to Article 3(ii) of the minute of meeting of this Committee of 28 May 1996, there was submitted Report No 833/96 by the Contract Services Manager advising the Committee on the first five months operation of Angus Contract Services.

The Report outlined the scope of work covered by a workforce of approximately 700 with an annual turnover of approximately £10m. All appropriate employees on the transfer lists from the disaggregating authorities had been successfully placed within Angus Contract Services and were contributing to its success whether they were frontline operators working in new areas or managerial staff trying to pre-guess and resolve difficulties before they arose. All contracts undertaken by Angus Contract Services presently appeared to be operating successfully although a large proportion of the existing workload would be exposed to compulsory competitive tendering in 1997/98. Accordingly, priority would be given during the current financial year to carrying out preparatory work that was possible, in pursuance of the principal objective as stated in the Business Plan, namely, "to survive by successfully carrying out work won in competition, to the contracted standards, by a workforce experiencing job satisfaction".

The Committee noted the terms of the Report for its interest, and expressed its appreciation of all members of staff of Angus Contract Services for their operating success to date.

4. LEISURE FACILITIES USER FIGURES FOR APRIL 1996 - AUGUST 1996

There was submitted Report No 834/96 by the Contract Services Manager advising the Committee of the current usage levels within the various leisure facilities operated by Angus Contract Services.

The Report pointed out that the information was used not only to monitor actual income against the target income but also to identify trends in the leisure requirements of the population of Angus. This allowed management to delete from the programme activities which were declining in popularity and to replace them with activities which were ascending in attraction, an example being the introduction of roller hockey at several facilities.

The Committee noted the terms of the Report for its interest and agreed that leisure facility user figures should be submitted at six monthly intervals.

5. GENERAL PRACTITIONER REFERRAL SCHEME

There was submitted Joint Report No 835/96 by the Contract Services Manager and the Director of Recreation Services advising the Committee of the introduction of the General Practitioner Referral Scheme. This involved the introduction of a pilot programme in the Arbroath area which, if successful, could be extended to other areas of Angus.

The Report explained that the Lifespring Programme philosophy, developed in partnership with local GP practices, incorporated a scheme whereby doctors and other health care providers could refer suitable patients to Angus Council leisure facilities for fitness evaluation and exercise prescription. Both the Recreation and Contract Services Departments of Angus Council had developed, in tandem with a consultative committee representing five health centres in the Arbroath area, a pilot referral programme based at the Saltire Leisure Centre in Arbroath, where it was envisaged that the programme would start in October 1996. The programme was based on the Council’s already successful "Fit to Live" courses and would be monitored and assessed by the partners on a continual basis. It was envisaged that the programme would operate during quiet times and would not displace or be detrimental to existing users.

The Committee noted the terms of the Report for its interest and agreed:-

(i) to approve the implementation of the pilot programme as outlined in the Report; and

(ii) to seek a further report in due course on the results of the pilot project and the possible future extension into other areas of Angus.

6. VENUE FOR NEXT MEETING

There was submitted Report No 836/96 by the Contract Services Manager seeking the Committee’s view on holding the next meeting within the offices of Contract Services in order that members could familiarise themselves with both the Headquarters’ staff and the layout of Angus Contract Services.

Following consideration, the Committee noted that, logistically, it could prove difficult to hold a formal meeting outwith the Town and County Hall and agreed that each member of the Committee should contact the Contract Services Manager to identify a time when it would be mutually convenient for a visit to the Department.