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ANGUS COUNCIL

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday, 7 October 1997 at 4.00 pm.

Present: Councillors WILLIAM CROWE, WILLIAM DOIG, Mrs RENATE LAMONT, STEWART McGLYNN, WILLIAM MIDDLETON and SANDY WEST.

Apology: An apology for absence was intimated on behalf of Councillor JACK GIBB.

Councillor CROWE, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 27 May 1997 was approved as a correct record and signed by the Convener.

2. LEISURE FACILITIES USER FIGURES - MARCH-AUGUST 1997

With reference to Article 4 of the minute of meeting of this Committee of 8 October 1996, there was submitted Joint Report No 1001/97 by the Contract Services Manager and the Director of Recreation Services setting out usage levels for various leisure facilities for the period from 2 March 1997 to 31 August 1997.

The Committee noted the terms of the Report.

3. POSSIBLE DEVELOPMENT OF FITNESS SUITE FACILITIES IN MONTROSE SPORTS CENTRE

There was submitted Joint Report No 1002/97 by the Contract Services Manager and the Director of Recreation Services requesting approval to develop firm proposals for the provision of a hi-tech fitness suite at Montrose Sports Centre.

Continuous analysis of the users of the existing fitness suite at Montrose Pool and multi-gym at Montrose Sports Centre indicated that the overall take-up did not reach the same level as hi-tech fitness suites in other towns within Angus. The Report suggested that there were probably two reasons for this, namely, the limited area available within the provision at the swimming pool and the type of provision at Montrose Sports Centre.

The meeting room at Montrose Sports Centre could be used for the provision of a fitness suite and, should the project be approved, it was intended that external funding, such as from the Lottery, be sought. Early approval of such a scheme, in principle, was required as there was currently a time lapse of between five and six months from submission of a Lottery application until conclusion.

The Committee noted the terms of the Report and agreed:-

(i) that the proposal for a new hi-tech fitness suite within Montrose Sports Centre be developed to a detailed design and estimate stage; and

(ii) that a grant application for Lottery funding be initiated.

4. GENERAL PRACTITIONER REFERRAL SCHEME (GP REFERRAL SCHEME)

With reference to Article 5 of the minute of meeting of this Committee of 8 October 1996, there was submitted Joint Report No 1003/97 by the Contract Services Manager and the Director of Recreation Services advising on current usage of the GP Referral Scheme pilot programme which was running in the Arbroath area and advising of possible staffing implications associated with the programme.

The Report pointed out that the scheme continued to be a success for all concerned but particularly for the patients referred to the scheme. The initial problems, identified by the partners involved in the pilot and previously reported to the Committee had, in the main, been resolved. To date, 130 people had been referred to the scheme by their GPs with 58 having successfully completed the course, 5 dropping out for various reasons and the remaining 67 being part way through the course.

However, there was some concern regarding the extensive specialist training and expertise required to run the GP Referral programme and, in order to resolve this matter, an analysis had been carried out of the responsibilities and duties of the present "coach" which had resulted in a recommendation that the post of GP Referral Consultant be established with the grade of AP1. There was also concern over the Arbroath and Friockheim localities which were experiencing problems in securing further funding to allow the scheme to continue after completion of the pilot scheme.

The Report concluded that the post of GP Referral Consultant only be established, on a fixed term basis, with the terms being directly related to the period over which funding was available, subject to funding for a Referral Scheme being confirmed by the relevant Practice or Health Board.

The Committee approved the terms of the Report for its interest.

5. EXISTING WORKLOAD - UPDATE

With reference to Article 3 of the minute of meeting of this Committee of 27 May 1997, there was submitted Report No 1004/97 by the Contract Services Manager updating members on the current workload of Contract Services.

At the meeting of this Committee on 27 May 1997, it had been reported that Contract Services would have to re-tender some 45% by value of the total workload by the end of the current financial year. However, the new Government had introduced a moratorium on CCT and proposed to adopt a Best Value system which could apply to all Departments of the Council. It was therefore anticipated that the client departments would seek approval to extend the existing contracts until the outcome of the Council’s bid for exclusion from CCT had been announced by the Scottish Office.

The Report concluded that it was anticipated that the base workload would continue at a level which would provide sufficient work for the existing workforce.

The Committee noted the terms of the Report for its interest.

6. NATIONAL WAR MEMORIAL COMPETITION

It was reported that Angus Council had been successful in this year’s Best Kept War Memorial competition, with Carnoustie winning the Champion of Champions and Edzell winning the Small Community Section.

The Committee noted these successes as good examples of ways in which Angus was promoted locally and nationally and commended staff for their good work.

7. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order No 27(2) that the public and press be excluded during consideration of the following matter so as to avoid the possible disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 8, 9 and 10.

8. TRADING RESULTS 1996/97

There was submitted Report No 1005/97 by the Contract Services Manager advising of the Trading Results of Contract Services for the financial year 1996/97.

The Committee noted the terms of the Report for its interest.