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ANGUS COUNCIL

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday, 18 August 1998 at 4.00 pm.

Present: Councillors WILLIAM CROWE, JACK GIBB, WILLIAM DOIG, Mrs RENATE LAMONT, STEWART McGLYNN, WILLIAM MIDDLETON and SANDY WEST.

Councillor CROWE, Convener, in the Chair.

 

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 2 June 1998 was approved as a correct record and signed by the Convener.

2. QUALITY ACCREDITATION

With reference to Article 2 of the minute of meeting of this Committee of 2 June 1998, there was submitted Report No 824/98 by the Contract Services Manager advising that two members of staff had attended a Quest Internal Assessors Course covering all aspects of planning, conducting and reporting of an Internal Quest Assessment. The course had finished with a formal examination and both employees had passed.

The Report advised that the two employees would now set up an Internal Audit Programme. This would determine the adherence to the planned and required arrangements and monitor the effectiveness of these arrangements. An Internal Audit Programme would be set up in each facility to establish the effectiveness of the system, compliance with Quest standards and the actual implementation of the system.

The Committee noted the progress made on quality accreditation.

3. CONTRACT SERVICES BUSINESS PLAN 1998/99

With reference to Article 6 of the minute of meeting of this Committee of 15 April 1998, there was submitted Report No 825/98 by the Contract Services Manager introducing the Contract Services Business Plan for 1998/99 and beyond which detailed the current status of Contract Services and outlined the priority actions required to be undertaken in the financial year 1998/99.

The Committee congratulated the Department on its success to date and thereafter approved the Business Plan for 1998/99 and beyond which would be made available for easy access to all members of Contract Services staff along with other departmental representatives.

4. 1998 COMMONWEALTH GAMES IN KUALA LUMPUR

There was submitted Report No 826/98 by the Contract Services Manager advising the Committee that an employee of Contract Services had been selected to represent Scotland at the 1998 Commonwealth Games held in Kuala Lumpur in September 1998. She had requested that she be granted paid leave for both preparation and competition in the event.

Following consultation, it had been agreed that time off with pay should be granted for the duration of the Commonwealth Games but not for preparation time for the Games.

The Committee agreed that the Contract Services Manager’s decision to allow paid leave of absence to represent Scotland at the Commonwealth Games be homologated and that a letter be sent to the employee congratulating her and wishing her every success in the forthcoming Games.

5. HAND AND ARM VIBRATION SYNDROME

There was submitted Report No 827/98 by the Contract Services Manager informing the Committee of the potential consequence resulting from HAVS (Hand and Arm Vibration Syndrome) faced by Angus Council Contract Services and requesting the Committee to approve a course of action to minimise this risk.

The Report advised that machinery replacement schedules were being prepared, taking into account the age, condition, vibration and usage levels. The schedules would be used to prioritise a replacement programme for machinery, along with estimated costs of replacement. Details of the replacement programme would be reported to the Committee, thus allowing any action required to be approved and taken into account in the budget preparation for future years.

The Committee noted the contents of the Report and approved the course of action detailed in the Report.

The following items were, on the determination of the Convener, considered as a matter of urgency in order to inform the Committee.

6. SCOTTISH ADLO

It was reported that due to the resignation of the Chairman of the Executive Committee of ADLO's Scottish Region and the industrial action in East Ayrshire, vacancies had arisen for the Chair of the Direct Services Division and the Secretaryship.

The Committee noted that Councillor Crowe and the Contract Services Manager had been unanimously appointed to these posts.

7. SCOTLAND’S HEALTH AT WORK

The Convener reported that Contract Services had qualified for the bronze award of Scotland's Health at Work Scheme and that the presentation ceremony would be held on Wednesday, 19 August 1998 at Tayside Health Headquarters, Dundee.

The Committee noted that Councillor Crowe and appropriate members of staff would attend the presentation ceremony.