Angus CouncilTel: 03452 777 778

ANGUS COUNCIL

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday, 20 January 1998 at 4.00 pm.

Present: Councillors WILLIAM CROWE, JACK GIBB, WILLIAM DOIG, Mrs RENATE LAMONT, STEWART McGLYNN and WILLIAM MIDDLETON.

Apology: An apology for absence was intimated on behalf of Councillor SANDY WEST.

Councillor CROWE, Convener, in the Chair.

 

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 7 October 1997 was approved as a correct record and signed by the Convener.

2. SERVICE WIDE TRAINING AUDIT

There was submitted Report No 49/98 by the Contract Services Manager indicating that a training audit had been carried out throughout the service and seeking approval to use this as the basis for spending on training in future years.

The audit had identified a service skills deficit and steps would be taken within the current financial restrictions to redress this deficit as the first priority. Account would be taken of the need to encourage staff development and a proportion of the service training budget would be ring fenced to support academic and appropriate practical advancement. At present 22 people were being supported in academic study, while between 30 and 40 were undertaking trade qualifications.

The Committee noted the terms of the Report and agreed that the audit form the basis of a future training programme.

3. QUALITY ACCREDITATION

There was submitted Report No 54/98 by the Contract Services Manager seeking homologation of his decision that Contract Services adopt the "QUEST" system managed by Associated Quality Services Ltd as the quality monitoring scheme for the management and day-to-day running of Angus Council’s leisure facilities.

The system would assist the Department in improving the overall service provided to customers and aid the Council in proving that it provided "best value" in the provision of these services.

It was proposed that full "QUEST" qualification should be sought for all indoor leisure facilities in 1998/99 and that a preliminary assessment be arranged by a qualified assessor in the current financial year to confirm the Department’s self-assessment.

The Committee noted the terms of the Report and agreed to homologate the Contract Services Manager’s decision that Contract Services should adopt "QUEST" as the quality monitoring scheme for the management and day-to-day running of the Council’s leisure facilities.

4. PUBLIC HOLIDAYS - CONTRACT SERVICES

With reference to Article 12 of the minute of meeting of the Personnel and Property Services Committee of 21 October 1997, there was submitted Joint Report No 55/98 by the Director of Personnel and the Contract Services Manager seeking agreement to fix the remaining five days out of the twelve public holidays to be observed by employees of specific sections of the Contract Services Department during 1998.

The Committee noted the terms of the Report for its interest and agreed:-

(i) to recommend that the Personnel and Property Services Committee approve the following additional four fixed public holidays, ie 30 and 31 March, 25 May and 20 July to be observed by employees of the Contract Services Department working in ground maintenance, painting and plumbing and leisure management; and

(ii) to note that the fifth fixed holiday was still to be decided and would be either 5 or 6 October.

5. REVIEW OF THE CLEANSING ADMINISTRATION SECTION

With reference to Article 4 of the minute of meeting of Angus Council of 6 December 1995, there was submitted Joint Report No 56/98 by the Contract Services Manager and the Director of Personnel proposing the establishment of a part-time Clerical Assistant post within the Cleansing Section. Since April 1996, there had been a 50% increase in Building Cleaning work which had resulted in a substantial increase in the workload of the administrative staff within the Cleansing Section, Arbroath, and it was therefore proposed to establish one part-time Clerical Assistant post to provide support to this Section.

The Committee noted the terms of the Report for its interest and agreed to recommend that the Personnel and Property Services Committee approve the establishment of one post of part-time Clerical Assistant (17.5 hours) Grade GS1/2 within the Contract Services Department.

6. GENERAL PRACTITIONER REFERRAL SCHEME

With reference to Article 4 of the minute of meeting of this Committee of 7 October 1997, the Committee noted that the Ravenswood and Green Street Surgeries in Forfar had secured funding to run a GP Referral Scheme for approximately one year. The scheme had been programmed to start towards the end of January 1998 and would be run primarily from Lochside Leisure Centre with classes also taking place at Forfar Swimming Pool as required. A GP Referral Consultant had been appointed for the duration of the scheme.

The Committee further noted with regret that no further funding had, at present, been secured to continue the pilot scheme run in conjunction with the Arbroath and Friockheim Localities and, therefore, that the pilot would cease when the original funding had been exhausted, probably towards the end of January 1998.

7. CHEWING GUM REMOVAL

The Committee noted that it was intended to enter into a short term hire Agreement (4/8 weeks, probably February/March 1998) for the "EDGE GRIMEBUSTER" which had a good record in respect of the removal of chewing gum and graffiti.

It was intended to use the machine in the towns/villages in order to test its capabilities and, if the trials proved successful, then the machine could be purchased, or hired, on a regular basis, in order to keep the streets free of chewing gum.

The cost would be approximately £200 per week to hire the equipment plus associated labour input and would be contained within the existing Street Cleaning budget.