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ANGUS COUNCIL

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Meffan, 20 West High Street, Forfar on Tuesday 17 August 1999 at 4.00 pm.

Present: Councillors BILL CROWE, FRANK ELLIS, JOY MOWATT, BILL ROBERTON and RICHARD SPEIRS.

Apologies: Apologies for absence were intimated on behalf of Provost Mrs FRANCES E DUNCAN and Councillor GEORGE NORRIE.

Councillor CROWE, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee held on 1 June 1999 was approved as a correct record and signed by the Convener.

2. SERVICE PLAN 1999/2000

With reference to Article 3 of the minute of meeting of this Committee of 18 August 1998, there was submitted Report No 763/99 by the Contract Services Manager concerning Angus Contract Services’ Service Plan for 1999/2000 and beyond. The Report detailed the current status of Contract Services and outlined the priority actions required to be undertaken in the financial year 1999/2000.

The Committee agreed to approve the Service Plan for 1999/2000 and beyond.

3. YEAR 2000 CONTINGENCY AND BUSINESS CONTINUITY PLAN

There was submitted Report No 764/99 by the Contract Services Manager informing the Committee of the progress made to date in tackling and minimising the Year 2000 threat to computer equipment and software in relation to Contract Services business areas and seeking approval of the Department's Contingency Plan. To date, no potentially serious Y2K compliance problems had been highlighted which would affect the operation of the Department.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to approve the Contingency and Business Continuity Plan as appended to the Report.

4. QUALITY ACCREDITATION

With reference to Article 3 of the minute of meeting of this Committee of 20 January 1999, there was submitted Report No 765/99 by the Contract Services Manager informing the Committee of the progress made to date in attaining Quest registration within leisure management.

The Report indicated that facilities at Brechin, Lochside, Carnoustie, the Saltire Leisure Centre and Arbroath Sports Centre had all been successful in an application and were now Quest registered. This was the first time that a local authority had achieved five registrations simultaneously. The Council's other four centres were programmed to apply for registration in the autumn with external assessment targeted to take place some time in November/December 1999.

The Committee agreed to note the contents of the Report.

5. REPLACEMENT OF STOLEN GROUND MAINTENANCE EQUIPMENT

There was submitted Report No 766/99 by the Contract Services Manager seeking homologation of the decision taken by the Convener in consultation with the Contract Services Manager to replace stolen ground maintenance machinery in order to allow the day to day running of the Ground Maintenance Section to continue effectively.

The Committee agreed to approve the contents of the Report and homologate the decision of the Convener.

6. RECYCLING STATISTICS AND RECYCLING PLAN UPDATE 1998/99

With reference to Article 9(a) of the minute of meeting of the Environmental and Consumer Protection Committee of 10 August 1999, there was submitted Report No 712/99 by the Director of Environmental and Consumer Protection providing an update on the situation regarding recycling and outlining progress in relation to the Council's Recycling Plan and related activities.

The Committee, for its interest, agreed to note the contents of the Report.

7. TOUR OF FACILITIES

There was submitted Report No 767/99 seeking approval for a tour of leisure and cultural facilities for officers and members which was aimed at raising awareness of current issues and developments associated with the provision of services to the public. The arrangements for the tour would be co-ordinated by Recreation Services staff and the proposed date was Friday 17 September 1999.

The Committee agreed to approve the tour arrangements, as detailed in the Report.

8. MONIFIETH HIGH SCHOOL POOL USAGE

There was submitted Joint Report No 768/99 by the Directors of Recreation Services and Education and the Contract Services Manager informing the Committee on the utilisation of Monifieth High School pool during the summer. The Report concluded that the utilisation of the pool during the school summer holiday period had been extremely successful and that it was the intention of the Departments involved to extend the operation during the October 1999 school holiday.

The Committee, for its interest, agreed:-

(i) to note the contents of the Report;

(ii) to note the intention to open the pool during the October school holiday period;

(iii) to note the intention to bring forward a further report on the outcome of the October holiday operation which would incorporate recommendations for the longer term operation of this facility; and

(iv) to note the requirement for additional resources should the operation become similar to that of the High Schools at Brechin and Carnoustie.