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Contract Services Committee

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 29 February 2000 at 4.00 pm

Present: Councillors BILL CROWE, Provost Mrs FRANCES E DUNCAN OBE, Councillors FRANK ELLIS, JOY MOWATT, GEORGE NORRIE MBE and BILL ROBERTON.

Councillor CROWE, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2 and 3, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) 1973, paragraphs 8, 9, 10 and 14.

2. DEPOT SECURITY

With reference to Article 3 of the minute of meeting of this Committee of 18 January 2000, there was submitted Joint Report No 212/00 by the Director of Recreation Services, the Director of Environmental and Consumer Protection, the Director of Finance and the Contract Services Manager requesting the Committee to homologate the decision that alarm systems be installed at eight ground maintenance depots, together with other building works and security measures.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to homologate the decision that alarm systems and other security measures be installed at eight ground maintenance depots.

3. HAND AND ARM VIBRATION SYNDROME

With reference to Article 11 of the minute of meeting of this Committee of 5 October 1999, there was submitted Report No 211/00 by the Contract Services Manager informing the Committee of the ongoing progress in assessing and minimising the risk of Hand and Arm Vibration Syndrome (HAVS) to Contract Services and Recreation Services staff. The findings of the health assessment review would be reported to the Committee when available, along with recommendations on the future policy on this matter.

The Committee, for its interest, agreed to note and approve the contents of the Report.

4. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 18 January 2000 was approved as a correct record and signed by the Convener.

5. SICKNESS ABSENCE

With reference to Article 4 of the minute of meeting of this Committee of 5 October 1999, there was submitted Report No 208/00 by the Contract Services Manager which detailed sickness absence within Contract Services for the period October to December 1999, compared with the same period in 1998.

The Committee agreed to note the contents of the Report.

6. ACCIDENT STATISTICS

There was submitted Report No 209/00 by the Contract Services Manager informing the Committee of the level of accidents involving both employees and users of Angus Council facilities for the period 1 July to 30 September 1999.

The Committee agreed:-

  1. that the contents of the Report be noted;
  2. that a summary of the accident statistics be produced on a monthly basis and placed in the Members' Lounge for information; and
  3. that a full report be submitted to the Committee on a six monthly basis.

7. STOLEN GROUND MAINTENANCE EQUIPMENT

With reference to Article 3 of the minute of meeting of this Committee of 18 January 2000, there was submitted Report No 210/00 by the Contract Services Manager informing the Committee of further thefts of ground maintenance equipment and advising on other actions being taken to protect the Council's interest.

The total estimated cost of the latest equipment stolen was £20,429, plus repair costs to damaged doors and locks and, to date, the equipment had not been traced or recovered. Advice on additional crime prevention measures was once again being sought from Tayside Police and all yards would be included in the survey with the Crime Prevention Officer.

Since this equipment would not be required until after March 2000 with the remainder to be used as and when required, the cost of hiring necessary equipment until the end of the current financial year had been calculated to be less than the cost of replacement and purchase of new machinery would therefore be delayed until the next financial year.

The Committee agreed to note the contents of the Report and also the recent thefts in Arbroath, Forfar and Montrose.

8. MONTROSE ­ VARIOUS TOURIST AWARDS

There was submitted Report No 232/00 by the Director of Recreation Services advising the Committee of the Scottish Tourist Board award for Montrose Sports Centre and Montrose Swimming Pool.

The Sports Centre had been awarded a three star visitor attraction through the Board's grading scheme, with the Swimming Pool receiving a two star award. Both gradings had improved since last year and it was the intention of the Director of Recreation Services to try to achieve improved awards.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report; and
  2. to instruct the Contract Services Manager to write to all staff concerned congratulating them on their success in receiving this recognition.
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