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Contract Services Committee

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 3 October 2000 at 4.00 pm.

Present: Councillors BILL CROWE, FRANK ELLIS, JOY MOWATT, GEORGE NORRIE MBE, and BILL ROBERTON.

Apology: An apology for absence was intimated on behalf of Provost Mrs FRANCES E DUNCAN OBE

Councillor CROWE, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2, 3 and 4 so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8 and 9.

2. SUPPLY AND DELIVERY OF FLOWER BULBS

There was submitted Report No 1004/00 by the Contract Services Manager on tenders received for the supply and delivery of flower bulbs.

The Report indicated that the second lowest tender submitted by Lubbe and Sons (Bulbs) Limited represented the best value for money and that given the timescales involved and the need for the contract to be awarded as soon as possible, the Contract Services Manager had, in consultation with the Director of Finance, awarded the contract to Lubbe & Sons (Bulbs) Limited.

The Committee agreed to homologate the Contract Services Manager's decision to appoint Lubbe & Sons (Bulbs) Limited as suppliers of flower bulbs.

3. HAND ARM VIBRATION SYNDROME

With reference to Article 3 of the minute of meeting of this Committee of 29 February 2000, there was submitted Report No 1005/00 by the Contract Services Manager informing the Committee of the ongoing process in assessing and minimising the risk of Hand Arm Vibration Syndrome (HAVS) to Contract Services and Recreation Services staff and requesting that members approve that City of Sunderland be appointed to carry out HAVS assessments for the next financial year. This approach would protect both the Council and employees in the future and the findings of the health assessment review would be reported to the Committee when available.

The Committee, for its interest, agreed to note and approve the contents of the Report.

4. LEISURE MANAGEMENT STAFFING LEVELS AND WORKLOADS

With reference to Article 8 of the minute of meeting of this Committee of 16 November 2000, there was submitted Joint Report No 1008/00 by the Contract Services Manager and the Director of Personnel advising the Committee of the problems being experienced regarding workloads within Leisure Management. The Report detailed the current position and set out a number of options aimed at resolving the situation.

The Committee agreed, for the reasons set out in the Report, that the Operations Managers be selectively taken off Leisure Centre duty rota.

5. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 15 August 2000 was approved as a correct record and signed by the Convener.

With reference to Article 11 of the minute of meeting, the Convener advised the Committee that in light of the recent action taken by the Road Haulage Association, it would not now be advisable to display their posters on Council vehicles as this would be contrary to law and would breach the Code of Recommended Practice on Local Authority Publicity.

The Committee noted the position, with regret.

6. QUALITY ACCREDITATION IN GROUND MAINTENANCE

With reference to Article 12 of the minute of meeting of this Committee of 30 May 2000, there was submitted Report No 1006/00 by the Contract Services Manager requesting approval to enter into a contract with a consultant to attain BS EN ISO 9002 Quality Accreditation for Ground Maintenance activities.

The Report concluded that, if the objective approved within the Service Plan to "develop and implement a quality accreditation for ground maintenance" was to be pursued, it was considered that the QASL option be adopted and, if possible, phased so that expenditure was spread over a four year period.

The Committee agreed to endorse the actions proposed within the Report.

7. DEPARTMENTAL TRAINING PLAN 2000/2001

With reference to Article 12 of the minute of meeting of this Committee of 30 May 2000, there was submitted Report No 1007/00 by the Contract Services Manager informing members of the Departmental Training Plan which had been prepared to meet the needs identified by the training needs analysis, carried out within all sections of the Department.

The Report advised that the development and production of a Departmental Training Plan was essential to ensure the ongoing and long-term effectiveness of the Department in providing high quality front line services to the people of Angus.

The Committee agreed to note the contents of the Report.

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