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Contract Services Committee

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 2 October 2001 at 4.00 pm.

Present: Councillors BILL CROWE, IAN ANGUS, FRANK ELLIS, JOY MOWATT, GEORGE NORRIE MBE and BILL ROBERTON.

Councillor CROWE, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2 and 3 so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8 and 9.

2. SUPPLY AND DELIVERY OF FLOWER BULBS

There was submitted Report No 1051/01 by the Contract Services Manager on tenders received for the supply and delivery of flower bulbs.

The Committee agreed to authorise acceptance of the lowest tender for the supply and delivery of flower bulbs, that of Eurogarden Limited, in the amount of £4,382.18.

3. APPROVAL OF APPOINTMENT UNDER STANDING ORDER NO 49

There was submitted Report No 1088/01 by the Contract Services Manager seeking approval, in accordance with Standing Order 49, to the appointment of a relative of a Chief Officer.

The Committee noted the contents of the Report and approved the appointment of Mr Scott Zimny to the post of Leisure Attendant Grade 1, holiday/sickness relief at Carnoustie Leisure Centre.

4. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 14 August 2001 was approved as a correct record and signed by the Convener.

5. QUALITY ACCREDITATION

With reference to Article 9 of the minute of meeting of this Committee of 18 April 2000, there was submitted Report No 1089/01 by the Contract Services Manager informing the Committee of the progress made to date in attaining Quest Registration within Leisure Management.

The Report advised that, to date, five facilities had reapplied for and been externally assessed for Quest Registrations. All five centres had been successful in their application and had shown improvements over their previous application and registration, with four out of five facilities increasing their overall scoring. The Council's other four centres, Montrose Sports Centre, Montrose Swimming Pool, Forfar Swimming Pool and Webster's Sports Centre had also recently gone through their mid-term maintenance visit and had retained their Quest Registration.

The Committee agreed to note the contents of the Report and extend its congratulations to all staff concerned.

6. CHILD PROTECTION POLICY

There was submitted Joint Report No 1090/01 by the Contract Services Manager and the Director of Recreation Services informing members of the Child Protection Policy for Contract Services Leisure Management, copies of which had been made available in the Members' Lounge.

The Report advised that a comprehensive training programme would be put into operation to ensure that every employee working with children within Leisure Management would be trained in the Child Protection Policy procedures and child protection issues.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to approve the adoption of the Child Protection Policy for Contract Services Leisure Management.

7. BEST VALUE SERVICE REVIEW ­ RECYCLING

With reference to Article 6 of the minute of meeting of the Environmental and Consumer Protection Committee of 25 September 2001, there was submitted Report No 1048/01 by the Director of Environmental and Consumer Protection outlining the Best Value Service Review into the Council's Recycling Initiative and highlighting the outcome of the Review as contained in the Improvement Plan appended to the Report.

The Report advised that complaint/feedback forms, which were available to users at Recycling Centres, were collated monthly and acted on, if appropriate. Although there had been few returns, evidence existed that improvements had been made as a result.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report; and
  2. to approve the implementation of the Improvement Plan for the jointly provided Recycling Service.

8. ROYAL BRITISH LEGION SCOTLAND "BEST KEPT WAR MEMORIAL COMPETITION 2001"

The Committee was advised that the Carnoustie War Memorial had won the Champions of Champions Category in the Best Kept War Memorial Competition 2001.

This had been achieved through partnership between the British Legion, Carnoustie Branch, the Carnoustie and District Environmental Committee, Angus Environmental Trust and Angus Council Contract Services and Recreation Services Departments.

The Committee congratulated all the agencies concerned and the people of Carnoustie for this achievement.

The following matter was, on the determination of the Convener, dealt with as a matter of urgency, in order that the committee could be timeously advised of the current situation.

9. LOCHSIDE CARAVAN PARK

The Committee was advised that the Lochside Caravan Park, Forfar had been nominated as a finalist for the Scottish Thistle Awards 2001. The Awards had received almost 300 entries this year and had become the recognised benchmark for excellence, rewarding professionalism, creativity and vision across the tourism industry. The final winners in the various categories would be announced on 26 October 2001 and the Committee would be advised of the outcome.

The Committee agreed that the Contract Services Manager write to the caravan wardens, Mr & Mrs Mather congratulating them on being short listed for this award.