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Contract Services Committee

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 13 November 2001 at 4.00 pm.

Present: Councillors BILL CROWE, IAN ANGUS, FRANK ELLIS, JOY MOWATT, GEORGE NORRIE MBE, BILL ROBERTON and RICHARD SPEIRS.

Councillor CROWE, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2 and 3, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 1, 6 and 9.

2. REVIEW OF WASTE MANAGEMENT SERVICE ­ CHANGES TO STAFFING ESTABLISHMENT

There was submitted Report No 1269/01 by the Contract Services Manager on changes to the existing establishment within the Council's Waste Management Service and seeking approval to establish the post of Waste Operations Manager.

The Report advised that the review of the Waste Management Service had highlighted a need to expand the remit of the post of Waste Disposal Manager beyond that which was originally envisaged to take into account responsibilities for recycling facilities, transfer stations and civic amenity sites.

The Committee agreed:-

  1. to approve the terms of the Report;
  2. to approve the establishment of one post of Waste Operations Manager, AP5; and
  3. to approve the deletion of the post of Waste Disposal Manager, AP4.

3. HAND/ARM VIBRATION SYNDROME

With reference to Article 3 of the minute of meeting of this Committee of 3 October 2000, there was submitted Report No 1270/01 by the Contract Services Manager informing the Committee of the on-going process in assessing and minimising the risk of Hand/Arm Vibration Syndrome (HAVS) to Contract Services and Recreation Services staff.

The City of Sunderland had been appointed to carry out assessments and their service had proved to be effective in providing an early warning of, and hence minimising, the potential problems associated with HAVS. To ensure continuity in approach and hence surveillance history, the City of Sunderland would again be asked to carry out heath assessments for 2002. These would be reported to the Committee when available.

The Committee, for its interest, agreed to note and approve the contents of the Report.

4. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 2 October 2001 was approved as a correct record and signed by the Convener.

5. SICKNESS ABSENCE ­ JULY TO SEPTEMBER 2001

With reference to Article 4 of the minute of meeting of this Committee of 14 August 2001, there was submitted Report No 1271/01 by the Contract Services Manager which detailed sickness absence within Contract Services for the period July to September 2001, compared with the same period in 2000.

The Committee agreed to note the contents of the Report.

6. ACCIDENT STATISTICS ­ APRIL TO SEPTEMBER 2001

With reference to Article 3 of the minute of meeting of this Committee of 29 May 2001, there was submitted Report No 1272/01 by the Contract Services Manager which detailed the level of accidents involving both employees and users of Council facilities for the period 1 April to 30 September 2001, compared with the same period in 2000.

The Committee agreed to note the contents of the Report and that this information be produced on a six-monthly basis.

7. FINANCIAL PERFORMANCE ­ APRIL TO SEPTEMBER 2001

With reference to Article 5 of the minute of meeting of this Committee of 6 March 2001, there was submitted Joint Report No 1273/01 by the Contract Services Manager and the Director of Finance informing the Committee of the financial performance of Contract Services from 1 April to 30 September 2001.

The Report advised that the financial performance for the last six months indicated that the target surplus of £489,000 should be achievable, subject to certain conditions, but the position would be constantly monitored in conjunction with the Finance Department.

The Committee agreed to note the contents of the Report.

8. PUBLIC HOLIDAYS 2002

There was submitted and noted Report No 1274/01 by the Contract Services Manager on the arrangements for the public holidays in 2002 within Contract Services, which had been the subject of negotiations and which were detailed in the Appendix to the Report.

9. 2001/2005 FINANCIAL PLAN AND 2002/03 CAPITAL BUDGET

There was submitted Report No 1275/01 by the Director of Finance advising the Committee of the latest position with regard to the preparation of the 2001/2005 Financial Plan (incorporating the 2002/2003 Capital Budget) for the Contract Services Department. Appended to the Report were the departmental Financial Plan submissions for 2001/2005 as returned to the Director of Finance and subsequently reviewed by the Capital Budget Sub-Group.

The Committee agreed:-

  1. to note the contents of the Report for its interest at this stage in the budget process; and
  2. to note that more detailed Reports with specific recommendations would be brought forward later in the Financial Plan cycle.

10. DISPOSAL OF FRIDGES AND FREEZERS

With reference to Article 7 of the minute of meeting of the Environmental and Consumer Protection Committee of 6 November 2001, there was submitted Joint Report No 1247/01 by the Director of Environmental and Consumer Protection and the Contract Services Manager advising the Committee on the provisions contained in EC Regulation number 2037/00 controlling ozone depleting substances which would take effect from 1 January 2002. These provisions required that the insulation panels used in most fridges and freezers be removed at the end of the appliances' life to ensure that the CFCs contained in the insulation did not damage the ozone layer.

The Committee agreed to instruct the Contract Services Manager to put a scheme in place to ensure that all fridges were separated from the waste collection and that they were securely stored pending treatment to remove CFCs.

11. LEISURE MANAGEMENT ­ SPECIAL PROMOTION

There was submitted Joint Report No 1276/01 by the Contract Services Manager and the Director of Recreation Services seeking homologation of their decision to run a special promotion to encourage additional use of the Council's Leisure facilities.

The Report advised that the promotion was not specifically targeted at existing frequent users, and had the following aims/objectives:

Promotional cards allowing 10 uses for £19 (excluding courses, clubs and privately run classes) would be sold between November 2001 and January 2002 and could only be used between 3 January and 31 March 2002. The timing of the promotion was to try and take advantage of the Christmas buying market and encourage more people to use the facility and/or try different activities in the New Year. It was also hoped that the promotion would help to retain existing customers and attract new ones.

Having welcomed the Report, the Committee agreed to homologate the decision of the Contract Services Manager and the Director of Recreation Services to run a special promotion and urged the public to support this promotion.