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Contract Services Committee

MINUTE of MEETING of the CONTRACT SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 23 April 2002 at 4.00 pm.

Present: Councillors BILL CROWE, IAN ANGUS, FRANK ELLIS, JOY MOWATT, GEORGE NORRIE MBE, BILL ROBERTON and RICHARD SPEIRS.

Councillor CROWE, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2, 3, 4 and 5, so as to avoid disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 6, 8 and 9.

2. TENDER ­ SUPPLY OF ADDITIONAL MACHINERY

With reference to Article 2 of the minute of meeting of this Committee of 15 January 2002, there was submitted Report No 449/02 by the Contract Services Manager for the supply of additional ground maintenance machinery and mini-sweeper.

The Committee agreed to homologate the awarding of the tenders to the undernoted contractors:-

Large Equipment:

Scottish Grass Machinery - £13,812

Allan Gammie ­ £13,140

Mini-Sweeper

Alpha Plus (Scotland) Uphall ­ £24,940

3. SUPPLY AND DELIVERY OF HAND TOOLS

There was submitted Report No 450/02 by the Contract Services Manager on tenders received for the supply and delivery of hand tools for financial year 2002/2003.

The Report indicated that, although in previous years one supplier had been appointed for these materials, analysis of the current tenders had shown that, taking into account prices and specification, the requirements of the department were best met by purchasing from six different companies.

The Committee agreed to approve the awarding of the Contract to:-

White Milne & Co - £2,149.15

Fas-Co ­ £674.02

Greenham Trading - £461.25

A & E Russell ­ £279.03

Fyfe Douglas - £239.06

Spaldings Ltd ­ £191.00

4. SUPPLY AND DELIVERY OF PROTECTIVE CLOTHING

There was submitted Report No 451/02 by the Contract Services Manager on tenders received for the supply and delivery of protective clothing for financial year 2002/2003.

The Report indicated that, although in previous years one supplier had been appointed for these materials, analysis of the current tenders had shown that, taking into account price and specification, the requirements of the department were best met by purchasing from four different companies.

The Committee agreed to approve the awarding of the contract to:-

Fas-Co ­ £6,835.42

Greenham Trading - £8,564.26

ARCO ­ £649.58

Allison-Gray ­ £514.58

5. SUPPLY AND DELIVERY OF CHEMICALS AND FERTILISERS

There was submitted Report No 452/02 by the Contract Services Manager on tenders received for the supply and delivery of chemicals and fertilisers for financial year 2002/2003.

The Report indicated that, although in previous years one supplier had been appointed for these materials, analysis of the current tenders had shown that taking into account price and specification, the requirements of the department were best met by purchasing from seven different companies.

The Committee agreed to approve the awarding of the contract to:-

CSC ­ £7,753.20

Aitkens ­ £7,203.18

Terra Firma ­ £6,917.50

North Eastern Farmers ­ £1,393.90

McNabs ­ £1,390.00

Rigby Taylor ­ £897.21

Stewarts ­ £129.80

6. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 26 February 2002 was approved as a correct record and signed by the Convener.

7. SINGLE STATUS ­ 37 HOUR WORKING WEEK

There was submitted Joint Report No 453/02 by the Contract Services Manager and Director of Leisure Services advising members of the agreement reached with the Trade Unions on the introduction of the 37 hour working week from 1 April 2002.

The Report advised that a number of meetings had been held with the employees to assess the overall effect of meeting the National Agreement. From these meetings, it had become obvious that different solutions would need to be found for the varying sections. In consultation with the Trade Unions, Director of Finance and Personnel Manager, agreement had now been reached as to the best approach for each section of the department.

The Committee, for its interest, agreed to note the various proposals contained within the Report.

8. LEISURE MANAGEMENT SPECIAL PROMOTION

With reference to Article 6 of the minute of meeting of this Committee of 26 February 2002, there was submitted Joint Report No 454/02 by the Contract Services Manager and Director of Leisure Services advising the Committee on the "Hot Card" special promotion and proposing that it be delegated to the Contract Services Manager and the Director of Leisure Services to run a further promotional campaign in the summer period.

The Report indicated that the campaign had been successful, not just in playing a part in retrieving the income budget position but also in raising the profile of the Council and its facilities. During the campaign period 1,762 "Hot Cards" had been sold.

The Committee agreed:-

  1. to note the contents of the Report;
  2. to delegate authority to the Contract Services Manager and the Director of Leisure Services to run a further promotional campaign in the summer period; and
  3. to congratulate the staff involved and commend them for their efforts and dedication to the promotion.

9. QUALITY ACCREDITATION IN GROUND MAINTENANCE

With reference to Article 8 of the minute of meeting of this Committee of 26 February 2002, there was submitted Report No 455/02 by the Contract Services Manager advising members on the successful initiative to gain BS EN ISO 9002 quality accreditation for ground maintenance activities.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to congratulate the staff involved in achieving this award.
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