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ENVIRONMENTAL AND CONSUMER PROTECTION

MINUTE of MEETING of the ENVIRONMENTAL AND CONSUMER PROTECTION COMMITTEE held in the Town and County Hall, Forfar on Tuesday 28 May 2002 at 4.00pm.

Present: Councillors SHEENA WELSH, BILL CROWE, FRANK ELLIS, ALISTAIR GRAY, JOHN HENDERSON, IAN MACKINTOSH, JOY MOWATT, PETER MURPHY, PETER NIELD and BILL ROBERTON.

Apologies: Apologies for absence were intimated on behalf of Councillors STEWART McGLYNN, IAN ANGUS and ROBERT MYLES.

Councillor WELSH, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded from the meeting during consideration of items 2, 3, 4 and 5 below so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8 and 9.

2. RESTENNETH LANDFILL DEVELOPMENT ­ ENGINEERING WORKS PHASE 2B/3A

With reference to Article 2 of the minute of meeting of the Executive Sub-Committee of 20 December 2001, there was submitted Report No 608/02 by the Director of Environmental and Consumer Protection recommending the select tender list for the specialist landfill site engineering works for the next phase of the development at Restenneth Landfill Site.

The Committee agreed to seek tenders from the following specialist contractors who had experience of landfill engineering works:-

3. VEHICLE TENDER

With reference to Article 2 of the minute of meeting of this Committee of 16 April 2002, there was submitted Report No 609/02 by the Director of Environmental and Consumer Protection detailing tenders received for a vehicle chassis. The Director of Environmental and Consumer Protection had delegated authority to act in terms of Section 16 of Financial Regulations as the tenders were in respect of vehicles individually valued up to £30,000.

The Committee agreed to note that the Director of Environmental and Consumer Protection had accepted the lowest tender for the purchase of one Iveco Ford Chassis from A M Philip Limited, Muiryfaulds, Forfar at a cost of £17,920.

4. FOCUSING ON SERVICE DELIVERY ­ ENVIRONMENTAL HEALTH AND WASTE MANAGEMENT

There was submitted Report No 619/02 by the Director of Environmental and Consumer Protection proposing the reorganisation of the Environmental Health and Client Services Sections of the department, to reflect new burdens and to better focus service delivery to customers by dedicated teams.

The Committee, for its interest, agreed:-

  1. to establish an additional post of Food Safety Officer, Grade Tech 4/5;
  2. to delete one post of Environmental Health Assistant, Grade Tech 1-4;
  3. to establish a post of Principal Environmental Health Officer (Environmental Protection), Grade AP10;
  4. to delete one post of Senior Environmental Health Officer, Grade AP8; and
  5. to establish the post of Contaminated Land Officer, Grade Tech 1-4.

5. AUTOMATED PUBLIC CONVENIENCE (APC) ­ ARBROATH HARBOUR

With reference to Article 5 of the minute of meeting of this Committee of 13 January 1998, there was submitted Report No 617/02 by the Director of Environmental and Consumer Protection proposing the discontinuation of the automated public convenience (APC) facility at Arbroath Harbour, for the reasons set out in the Report.

The Committee agreed:-

  1. to discontinue and remove the APC at Arbroath Harbour at such time when its removal was necessitated by the construction of the new Harbour access roadway and/or on the completion of the new Visitor Centre, whichever was sooner; and
  2. to instruct the Director of Environmental and Consumer Protection to give due notice forthwith to the company from which the APC unit was leased and to negotiate terms for the termination of the leasing contract on this unit.

6. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 16 April 2002 was approved as a correct record and signed by the Convener.

7. ENVIRONMENTAL AND CONSUMER PROTECTION THREE YEAR SERVICE PLAN 2002/2005

With reference to Article 7 of the minute of meeting of this Committee of 22 May 2001, there was submitted Report No 610/02 by the Director of Environmental and Consumer Protection outlining the updated three year Service Plan for the Environmental and Consumer Protection Department for 2002/2005.

The Service Plan had been updated to reflect alterations and improvements to the aims of the department including future plans up to 2005. The Plan would be used to help focus all staff in the Department to develop high quality services, with personal action plans for all officers, along with targets, being developed in conjunction with the Plan.

The Committee agreed to approve the Environmental and Consumer Protection three year Service Plan for 2002/2005.

8. REVIEW OF FOOD SERVICE PLAN 2001-2002

With reference to Article 10 of the minute of meeting of this Committee of 22 May 2001, there was submitted Report No 611/02 by the Director of Environmental and Consumer Protection reviewing the Food Service Plan 2001/2002, as part of the Framework Agreement on Local Authority Food Law Enforcement.

The Report indicated that, as part of the Framework Agreement on Local Authority Food Law Enforcement, the Food Service Plan played a pivotal role in the quality and delivery of the service by the Council. The review of the Plan was therefore key in ensuring compliance with the objectives, performance targets and actions defined in the Plan. Unfortunately, the Framework document failed to give detailed ideas on how a review should be carried out and it had therefore been decided to use the template of the Plan to enable an effective balanced and constructive review to be carried out. The Report detailed the areas of the Plan that had been reviewed and summarised the conclusions, with a copy of the full review document available in the Members' Lounge.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to approve the conclusions indicated within the Food Service Plan 2001-2002 Review.

9. FOOD SERVICE PLAN 2002-2003

With reference to Article 8 above, there was submitted Report No 612/02 by the Director of Environmental and Consumer Protection outlining the Food Service Plan for 2002-2003 and proposing its implementation, in accordance with the Framework Agreement document and Local Authority Food Law Enforcement.

The Report indicated that the Framework Agreement document clearly defined a template for a Service Plan and that the 2002-2003 Plan followed this guidance. Information on the details and the resources to provide the service and the need for the revision of the Plan had been included in the Plan, which was being submitted for approval in accordance with the Framework Agreement document. This was to ensure that the Plan met the requirements of transparency and accountability for the service. A copy of the 2002-2003 Plan was available in the Members' Lounge.

The Committee agreed to adopt the Food Service Plan 2002-2003.

10. COMMERCIAL WASTE ­ REVIEW OF CHARGES

With reference to Article 5 of the minute of meeting of this Committee of 7 August 2001, there was submitted Report No 613/02 by the Director of Environmental and Consumer Protection setting out proposals for increases in the charges for collection and disposal by the Council of commercial industrial wastes, reviewing the charges for commercial traders depositing waste at recycling centres, introducing a charge for certain traders to dispose of refrigerators and on limitations to charities on the number of bins free of collection charging.

The Committee agreed:-

(i) to approve the undernoted reviewed charges from 1 December 2002, for commercial and industrial wastes uplifted and disposed of by the Council:-

£ £*

Two wheeled 240 It bin 1.59 (plus vat) per lift 1.37

Two wheeled 360 It bin 2.38 (plus vat) per lift 1.37

Four wheeled 660 It bin 4.37 (plus vat) per lift -

Four wheeled 1100 It container 7.28 (plus vat) per lift 6.30

Four wheeled 1280 It container 8.48 (plus vat) per lift 6.30

Sack 0.91 (plus vat) per lift 0.81

*current charge

(ii) to approve the undernoted charges for commercial premises, which in terms of the charging regulation, may only be charged for collection:-

£

Two wheeled bin 1.05 (plus vat) per lift

Four wheeled 1100 It container 4.82 (plus vat) per lift

Four wheeled 1280 It container 5.60 (plus vat) per lift

Sack 0.74 (plus vat) per lift

(iii) to approve the undernoted reviewed charges from 1 December 2002, for mixed loads of commercial/trade waste received at the Council re-cycling centres for disposal:-

£ £*

Car based vans 4.37 (plus vat) per load 1.96

Medium vans under 3.5T GVW 10.92 (plus vat) per load 8.97

(capacity up to 7.5m³)

Medium to high body vans under 3.5 GVW 21.84 (plus vat) per load 8.97

(capacity over 7.5m³)

Trailers up to 2T 10.92 (plus vat) per load 8.97

*current charge (last reviewed 2000)

(iv) (a) to approve the charge of £40 (plus VAT) per refrigerator unit delivered for storage and disposal of domestic type refrigerators from catering/retail sources; and

(b) to approve that the commercial charge exempt groups including registered charities, voluntary and youth groups continue to have a single bin/container uplift per week at no charge as per the arrangements detailed in part 6 of the Report, and that additional bin/containers be charged at the appropriate commercial collection rate in the same way as additional household bins.

11. COMPOSTAINER (BROWN BIN) WINTER COLLECTIONS

There was submitted Report No 614/02 by the Director of Environmental and Consumer Protection proposing the re-scheduling of brown bin garden/green waste collection during the winter months. The Report indicated that the Council operated a free compost material (brown bin) collection service on a fortnightly cycle during the periods April to September and monthly from October to March. Evidence had suggested that the service was used for the disposal of garden waste ­ mainly grass clippings ­ and that a survey, which had been undertaken over the past winter months, showed, area by area, a low percentage use of the monthly collection service.

Although the cornerstone of the Council waste minimisation policy was diversion of as much waste as possible to recycling, such a process had to be achieved by considering the environmental, socio-economic, practical and cost impact. As two refuse collection vehicles were required to cover some considerable miles at high fuel consumption to collect less than three tonnes of waste, it was suggested that this was not the best environmental option.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to re-schedule the collection frequency of the compostainer bins during the winter months (October to March) to a quarterly collection in November and February.

12. ACCOUNTS COMMISSION ­ PERFORMANCE INDICATORS 2000/2001

With reference to Article 8 of the minute of meeting of this Committee of 10 April 2001, there was submitted Joint Report No 615/02 by the Director of Environmental and Consumer Protection and the Contract Services Manager outlining the results of the Accounts Commission Study of Performance Indicators 2000/2001 for Environmental and Regulatory Services and highlighting those services applicable to the Contract Services and Environmental and Consumer Protection Committees.

The Committee, for its interest, agreed:-

  1. to note and approve the terms of the Report; and
  2. to note that the full Accounts Commission Report was available in the Members' Lounge.

13. TIDY ANGUS INITIATIVE

There was submitted Report No 616/02 by the Director of Environmental and Consumer Protection indicating that, as part of the Anti Litter Initiative, a scheme to assist community self help clean up projects had been devised.

The Report indicated that in recent years the self help clean up of Angus projects had reduced in number due primarily to health and safety concerns and the need for public liability insurance to be put in place. By introducing the "Tidy Angus" assistance and support, it was hoped that an increasing number of organisations would become involved in the practical action to improve areas in Angus environmentally by clearing up litter. Angus Council's Environmental and Consumer Protection and Contract Services Departments would support groups and organisations who would undertake work to help keep Angus tidy. This practical help would comprise advice on health and safety issues associated with "Tidy Angus" events, the free provision of litter picking up tongs, gloves etc, and the offer of public liability insurance.

The Committee agreed to provide assistance to "Tidy Angus" self help groups, as outlined in the Report.

14. RECYCLING INITIATIVE ­ KERBSIDE COLLECTION PILOT

With reference to Article 6 of the minute of meeting of this Committee of 25 September 2001, there was submitted Report No 618/02 by the Director of Environmental and Consumer Protection outlining a pilot initiative in waste management which sought to achieve waste minimisation by householders, through the separation and collection at source of recyclates.

The Report indicated that the National Waste Strategy Scotland provided the framework within which Scotland could reduce the amount of waste which it produced. Changes in operational waste management would be necessary to achieve the objectives set out by the strategy. These changes would have to be carefully considered and phased in to ensure their effectiveness. To this end, it was proposed that kerbside collection/separation of a wider range of recyclable materials would be introduced, on a limited trial basis, to test the effectiveness of the system towards increasing recycling rates. The two areas that had been selected for the trial were Timmergreens and Kirkton in Arbroath with the trial commencing on 3 September 2002, initially for one year.

The Report concluded that the implementation of this trial would place an emphasis on data collection so that a future expansion of kerbside collection could be justified. Any future expansion would be done with full consultation, following interpretation of the data gathered from the trial.

Having heard Councillor Nield express his concerns as local member of not being directly approached on this matter, the Committee agreed:-

  1. to note the contents of the Report;
  2. to approve the basis of operating a pilot scheme for kerbside collection and separation of recyclates, as outlined in paragraph 4 of the Report; and
  3. to instruct the Director of Environmental and Consumer Protection to report back to the Committee, in due course, on the outcome of the pilot project.

15. TAYSIDE DRAFT AREA WASTE PLAN

With reference to Article 9 of the minute of meeting of this Committee of 25 September 2001, there was submitted Joint Report No 641/02 by the Director of Planning and Transport and the Director of Environmental and Consumer Protection advising members of the recent publication, for consultation purposes, of the draft Tayside Area Waste Plan and summarising the potential implications for Angus as a planning and waste management authority.

The Report concluded that the publication of the Plan was an important milestone and would assist in establishing a sustainable approach to waste management in Tayside and contribute to achieving the landfill directive targets required by the UK Government by 2020. Implementation of the Action Plan would have implications for Angus Council in both waste management practice and service delivery and for land use planning.

The Committee agreed:-

  1. to note the publication of the draft Tayside Area Waste Plan and that implementation of the Action Plan would have implications for waste management service delivery in Angus; and
  2. to approve the preparation of a Local Waste Plan to guide investment and service delivery change in Angus.
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