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ANGUS COUNCIL

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday, 3 December 1996 at 4.00 pm.

Present: Councillors ROB MURRAY, WILLIAM MIDDLETON, GEORGE ALLAN, JOHN GIBB, IAN HUDGHTON, ALEX KING, GLENNIS MIDDLETON, STEWART MOWATT, Mrs KATHLEEN RITCHIE and THOMAS I N YOUNG.

Councillor MURRAY, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved that the public and press should be excluded during consideration of items 2, 3, 4, 5 and 6 so as to avoid the possible disclosure of exempt information as defined in Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8, 9 and 10.

2. PLANNING, TRANSPORT AND ECONOMIC DEVELOPMENT DEPARTMENT - RURAL PARTNERSHIP DEVELOPMENT POSTS

With reference to Article 18(iv) of the minute of the meeting of the Policy and Resources Committee of 10 September 1996, there was submitted Report No 950/96 prepared jointly by the Chief Executive and the Directors of Planning, Transport and Economic Development and Personnel on the proposed establishment of temporary posts of Rural Partnership Development Officer and part-time Clerical Assistant, to provide support for the Angus Rural Partnership.

The Committee, for its interest, approved the establishment of the posts of Rural Partnership Development Officer and part-time Clerical Assistant, both for a fixed term period to 31 March 1999, as detailed in the Report.

3. OLD TOWN HOUSE, CHURCH STREET, BRECHIN - STONEWORK REPAIRS

With reference to Article 203(4) of the minute of meeting of Angus District Council of 25 March 1996, there was submitted Report No 1043/96 by the Director of Property Services on terms proposed for the completion of stonework repairs to the Old Town House, Church Street, Brechin, following the liquidation of the original contractor.

The Committee agreed:-

(i) to accept the revised offer submitted by W.L. Watson & Sons, St. Andrews, in the amount of £119,673.79;

(ii) to approve the revised estimated total cost of £121,308 (at outturn prices);

(iii) to note that allowance for this expenditure had been made in the Common Good Fund; and

(iv) to authorise the Director of Law and Administration to take appropriate steps, following completion of the contract, to endeavour to recover additional costs to the Council, estimated at £5,536.

4. PROPERTY TRANSACTIONS

There was submitted Report No 938/96 by the Director of Property Services regarding the outcome of negotiations in connection with various property transactions, details of which were set out in the schedules to the Report.

The Committee agreed to note the terms of the Report and to authorise the conclusion of the transactions on the terms and conditions set out in the schedules to the Report.

5. SCHEDULE OF RATES CONTRACTOR - DETERMINATION OF EMPLOYMENT

There was submitted Report No 1042/96 by the Director of Property Services on the proposed determination of employment of a named painterwork contractor, and the recovery of the resultant additional costs to the Council.

The Committee agreed:-

(i) to note the contents of the Report;

(ii) to determine the employment of the painterwork contractor for the reasons outlined in the Report;

(iii) to authorise the Director of Law and Administration to take appropriate steps to endeavour to recover the additional cost to the Council; and

(iv) to take into account the situation with this contractor when compiling the approved list of contractors for the next round of tendering.

6. GENERAL SERVICES - REALLOCATION OF FUNDING WITHIN PROPERTY SERVICES CAPITAL PROGRAMME

With reference to Articles 13 and 17 of the minute of meeting of this Committee of 3 September 1996, there was submitted Report No 1047/96 by the Director of Property Services on proposed additional works to be undertaken within the Bruce House, Phase II project and proposals to transfer funds within the 1996/97 capital budget provision.

The Committee agreed:-

(i) to approve the provision of facilities as an extension to the existing contract at an estimated additional cost of £24,000;

(ii) to note the revised estimated total cost of £461,000 (at outturn prices);

(iii) to approve funding of the additional works as follows:-

(a) virement of £22,000 identified against Access/HQ buildings within the General Services Programme in the 1996/97 Capital Estimates per the Final Revenue and Capital Budgets Volume; and

(b) £2,000 from the Education Department Revenue Budget; and

(iv) to note that the additional revenue expenditure arising from this additional work was limited to loan charges which amounted to approximately £2,600 per annum calculated over 20 years (full year 1998/99).

7. MINUTE OF PREVIOUS MEETING

The minute of the meeting of this Committee of 22 October 1996 was approved as a correct record and signed by the Convener.

8. PUBLIC HOLIDAYS

With reference to Article 1 of the minute of meeting of the Executive Sub-Committee of this Committee of 22 July 1996, there was submitted Report No 903/96 by the Director of Personnel on the fixing of seven public holidays for 1997 to be observed by Council staff, with the exception of certain employees of the Contract Services Department and Teachers.

The Committee agreed to set the following seven public holidays to be observed by Council staff in 1997:-

1/2 January, 31 March, 5 May, 6 October, 25/26 December.

9. APPOINTMENT OF TEMPORARY CARE MANAGER AT SUNNYSIDE HOSPITAL

With reference to Article 6 of the minute of meeting of the Social Work Committee of 19 November 1996, there was submitted Report No 1003/96 prepared jointly by the Directors of Social Work and Personnel on proposals to appoint a Care Manager based at Sunnyside Royal Hospital, on a temporary basis until March 1997.

The Committee, for its interest, approved the creation of the temporary position of Care Manager in the Social Work Department on SCP 27-35.

10. EDUCATION - INDUSTRY LINKS

With reference to Article 8 of the minute of meeting of the Education Committee of 26 November 1996, there was submitted Report No 1030/96 prepared jointly by the Directors of Education and Personnel apprising the Committee of the ongoing developments in respect of Education - Industry Links and seeking support for these developments.

The Committee, for its interest, approved the establishment in the Education Department of a temporary post of Clerical Assistant, Grade GS1/2, for a period of one year.

11. EQUAL OPPORTUNITIES IN EMPLOYMENT POLICY

With reference to Article 4 of the minute of meeting of this Committee of 6 September 1995, there was submitted Report No 1055/96 by the Director of Personnel including a proposed Equal Opportunities in Employment Policy which incorporated Codes of Practice and an Action Plan for the development and integration of equal opportunities in employment throughout Angus Council.

The Committee approved and adopted the Equal Opportunities in Employment Policy for Angus Council as appended to the Report.

12. PREPARATIONS FOR CCT

There was submitted Report No 943/96 by the Director of Property Services on the current status of legislation in relation to Compulsory Competitive Tendering and on the preparations being made by the Property Services Department within the strategy being developed by the Council. The Report set out a programme to meet the timetable for tendering required by the legislation.

The Committee noted the contents of the Report.

13. ELECTRIFICATION OF THE STEEPLE CLOCK, MONTROSE

There was submitted Report No 1027/96 by the Director of Property Services indicating that the Steeple Clock at Montrose was mechanically operated and was now unreliable, requiring repairs on a regular basis. It was suggested that the clock mechanism might be electrified.

The Committee agreed:-

(i) to consult with the Montrose Community Council and local Civic Groups and to discuss, at the Area Forum on 4 December 1996, the issue of the possible electrification of the Steeple Clock and the tolling of the curfew bell;

(ii) to note meantime the contents of the Report; and

(iii) to instruct the Director of Property Services to report back in due course on the outcome of the consultations.

14. PROVISION OF CONFERENCE FACILITIES IN ANGUS COUNCIL PROPERTIES

There was submitted Report No 1054/96 prepared jointly by the Directors of Cultural Services and Property Services on the possible use of the Council’s Halls for conferences, the requirements to bring the properties up to standard, and the financial implications.

The Committee agreed:-

(i) to note the contents of the Report;

(ii) to approve the programme of works proposed for the Reid Hall, Forfar and Webster Theatre, Arbroath for the current financial year; and

(iii) to review the programme of works for next and future years within the composite Capital Financial Plan.