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ANGUS COUNCIL

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday, 11 March 1997 at 4.00 pm.

Present: Councillors ROB MURRAY, WILLIAM MIDDLETON, GEORGE ALLAN, JACK GIBB, IAN HUDGHTON, ALEX KING, Mrs RENATE LAMONT, GLENNIS MIDDLETON, STEWART MOWATT, Mrs KATHLEEN RITCHIE and THOMAS I N YOUNG.

Apology: An apology for absence was intimated on behalf of Councillor BRIAN MILNE.

Councillor MURRAY, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved that the public and press be excluded during consideration of items 2, 3, 4 and 5 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8 and 9.

2. LAW AND ADMINISTRATION DEPARTMENT - STRUCTURAL REVIEW OF PRINT AND GRAPHICS UNIT

There was submitted Joint Report No 332/97 by the Directors of Law and Administration and Personnel, proposing adjustments to the staffing structure within the Print and Graphics Unit of the Department of Law and Administration, following a review to determine the future operating demands of the Unit.

The Committee approved, for its interest, the adjustments to the staffing structure within the Print and Graphics Unit, and the consequent changes to designation and grade of the specified posts, all as detailed in the Report.

3. STANDING LIST OF CONTRACTORS FOR COUNCIL BUILDING CONTRACTS (UP TO £200,000)

With reference to Article 16 of the minute of meeting of this Committee of 30 April 1996, there was submitted Report No 327/97 by the Director of Property Services seeking approval for new standing lists of contractors for Several Works and Individual Trades Works, which would replace all previous lists and would remain in place for a period not exceeding 3 years.

The Committee agreed:-

(i) to approve the standing lists for Several Works and Individual Trades Works, as detailed in Appendix 2 to the Report;

(ii) to note that the lists would come into immediate operation; and

(iii) to note that the lists would be regularly reviewed and updated and all amendments reported to Committee for approval at 6 monthly intervals.

4. MAINTENANCE OF PROPERTIES - URGENT REPAIR AND JOBBING CONTRACTS FOR 1997/2000

With reference to Article 16 of the minute of meeting of this Committee of 30 April 1996, there was submitted Report No 328/97 by the Director of Property Services indicating that, following advertisement, the firms listed in Appendix 1 to the Report, a copy of which had been placed in the Members’ Lounge, had expressed an interest in tendering for works and repairs arising from unforeseen damage or breakdown, up to the value of £5,000.

The Committee agreed:-

(i) to note the lists of contractors who had expressed an interest in tendering for the work, as detailed in Appendix 1 to the Report; and

(ii) to authorise the Director of Property Services to issue tender documents to the selected contractors for each trade in each area.

5. MONIKIE COUNTRY PARK - LEASE OF SNACK BAR

With reference to Article 2 of the minute of meeting of the Recreation and Cultural Services Committee of 27 February 1997, there was submitted Joint Report No 251/97 by the Directors of Recreation Services and Property Services detailing proposals relating to the operation of the snack bar facilities at Monikie Country Park, which were presently leased to a third party, for the purpose of providing light refreshments and snacks to visitors to the Country Park.

Having noted that it had not been possible to adhere to certain operational details which had been included in an agreement with the lessees, the Committee agreed to reduce the rent for Monikie Country Park snack bar for 1996/97 by 25% (amounting to £520).

6. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 28 January 1997 was approved as a correct record and signed by the Convener.

7. MINUTE OF APPEALS SUB-COMMITTEE MEETING

The minute of meeting of the Appeals Sub-Committee of 5 March 1997, a copy of which is appended hereto (APPENDIX), was submitted and noted.

8. EARLY RETIREMENT/VOLUNTARY REDUNDANCY SCHEME 1997/98

With reference to Article 9 of the minute of meeting of this Committee of 22 October 1996, there was submitted Report No 333/97 by the Director of Personnel seeking agreement to extend the existing scheme for early retirement and voluntary redundancy within Angus Council for a further period of one year until 31 March 1998.

The Committee agreed:-

(i) to extend the Early Retiral/Voluntary Redundancy Scheme as outlined in the Report, for a further period until 31 March 1998;

(ii) to delegate authority to the Chief Executive and the Director of Personnel to approve requests under the Scheme, in consultation with the Director of Finance and the appropriate Chief Officer; and

(iii) to delegate authority to the Director of Finance, in consultation with the Convener of the Finance and Information Technology Committee, to agree virement from the total capital and revenue budget on the revenue balance, when necessary, to cover the costs of early retirals/redundancies.

9. SICKNESS ABSENCE

With reference to Article 1 of the minute of meeting of this Committee of 4 April 1996, wherein it was agreed to adopt a Sickness Absence Management Policy, there was submitted Report No 334/97 by the Director of Personnel advising on the level of sickness absence within Angus Council for the period 1 July to 30 September 1996.

The Committee noted the terms of the Report.

10. BRUCE HOUSE PHASES I AND II - CAPITAL EXPENDITURE - COMPOSITE CAPITAL PLAN 1996/97 AND 1997/98

With reference to Articles 13 and 17 of the minute of meeting of this Committee of 3 September 1996, there was submitted Report No 310/97 by the Director of Property Services detailing the variances to the expenditure on Phases I and II of the refurbishment of Bruce House, Arbroath.

The Committee noted the terms of the Report and agreed:-

(i) to approve the revised estimates of expenditure for Phases I and II of Bruce House (the combined effect of which would increase expenditure on Bruce House by £62,000);

(ii) to approve the additional works proposed for Bruce House, Phase II, amounting to £51,000; and

(iii) to make the appropriate allowances in the Composite Capital Plan for 1997/98 and later years.

11. TENANTED RESIDENTIAL PROPERTY

With reference to Article 20 of the minute of meeting of this Committee of 11 June 1996, there was submitted Report No 329/97 by the Director of Property Services advising the Committee of the position with regard to tenanted residential property transferred from the former Angus District and City of Dundee District Councils to Angus Council, and not held on the Housing Revenue Account, and setting out proposals for increasing rental income to be spent on a programme of selective renewals and improvements.

The Committee noted the contents of the Report and agreed:-

(i) to approve the proposals for rent reviews for the financial year 1997/98;

(ii) to approve the proposals for rent reviews and maintenance for future years; and

(iii) to approve the ring fencing of the increased rentals for maintenance/improvement/ modernisation purposes in the financial year 1997/98 and thereafter.