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ANGUS COUNCIL

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 16 June 1998 at 4.00 pm.

Present: Councillors ROB MURRAY, WILLIAM MIDDLETON, GEORGE ALLAN, JACK GIBB, ALEX KING, GLENNIS MIDDLETON, BRIAN MILNE, Mrs KATHLEEN RITCHIE, RICHARD SPIERS and THOMAS I N YOUNG.

Apologies: Apologies for absence were intimated on behalf of Councillors Mrs RENATE LAMONT and STEWART MOWATT.

Councillor MURRAY, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order No 27(2) that the public and press be excluded during consideration of items 2-15 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 1, 6, 8 and 9.

2. APPLICATIONS FOR REGRADING

(a) Property Services Department

There was submitted Report No 701/98 by the Director of Personnel concerning an application for regrading of the post of Programme Technician within the Property Services Department.

The Committee agreed that the application for regrading of the post of Programme Technician Post No 03/07, be refused.

(b) Property Services Department

There was submitted Report No 702/98 by the Director of Personnel concerning an application for regrading of the post of Clerical Assistant within the Property Services Department.

The Committee agreed that the post of Clerical Assistant Post No 04/12, be redesignated and regraded Senior Clerical Assistant, Grade GS3.

(c) Social Work Department

There was submitted Report No 703/98 by the Director of Personnel concerning an application for regrading of the post of Administrative Assistant (Capital Planning) within the Social Work Department.

The Committee agreed that the post of Administrative Assistant (Capital Planning) Post No 07/06, be regraded Grade AP4.

(d) Social Work Department

There was submitted Report No 704/98 by the Director of Personnel concerning an application for regrading of the post of Clerical Assistant within the Social Work Department.

The Committee agreed that the post of Clerical Assistant Post No 07/27 be redesignated and regraded Word Processor Operator, Grade GS3.

(e) Social Work Department

There was submitted Report No 705/98 by the Director of Personnel concerning an application for regrading of the post of Administrative Assistant (Contracts) within the Social Work Department.

The Committee agreed that the application for regrading of the post of Administrative Assistant (Contracts) Post No 06/11, be refused.

(f) Social Work Department

There was submitted Report No 706/98 by the Director of Personnel concerning applications for regrading of the 4 posts of Occupational Therapy Assistant within the Social Work Department.

The Committee agreed that the applications for regrading of Post Nos 02/182, 02/166, 02/144 and 02/145 be refused.

(g) Social Work Department

There was submitted Report No 707/98 by the Director of Personnel concerning an application for regrading of the post of Clerical Assistant within the Social Work Department.

The Committee agreed that the application for regrading of the post of Clerical Assistant Post No 08/08, be refused.

(h) Social Work Department

There was submitted Report No 708/98 by the Director of Personnel concerning an application for regrading of the post of Clerical Assistant within the Social Work Department.

The Committee agreed that the application for regrading of the post of Clerical Assistant Post No 07/08, be refused.

(i) Social Work Department

There was submitted Report No 709/98 by the Director of Personnel concerning an application for regrading of the post of Clerical Assistant within the Social Work Department.

The Committee agreed that the application for regrading of the post of Clerical Assistant Post No 07/29, be refused.

3. ANGUS COUNCIL TAXICARD SCHEME

With reference to Article 11 of the minute of meeting of the Social Work Committee of 2 June 1998 and Article 2 of the minute of meeting of the Planning and Transport Committee of 11 June 1998, there was submitted Joint Report No 576/98 by the Director of Social Work, the Director of Planning and Transport and the Director of Personnel concerning the proposed transfer of the Council’s Taxicard Scheme from the Planning and Transport Department to the Social Work Department. The Report indicated that this transfer would be in order to benefit from social work knowledge, in relation to determining the needs of service users and to provide a more streamlined and co-ordinated application process, along with the integration of the other concessionary schemes operated within the Social Work Department.

The Committee, for its interest, agreed:-

(i) to the transfer of post 03/04 Transport Assistant (currently graded Tech 1-4) from the Planning and Transport Department to the Welfare Rights Team within the Social Work Department and that the postholder transfer to the Social Work Department at his current salary grade; and

(ii) to the transfer of post 07/35 Senior Clerical Assistant (currently vacant), graded GS3, from the Management Support Team to the Welfare Rights Team and that the post be redesignated and regraded Clerical Assistant, grade GS1/2.

4. IMPLEMENTATION OF THE CHILDREN (SCOTLAND) ACT 1995

With reference to Article 10 of the minute of meeting of the Social Work Committee of 2 June 1998, there was submitted Joint Report No 575/98 by the Director of Social Work and the Director of Personnel outlining a number of proposals which would ensure that the Council met many of the requirements of the Children (Scotland) Act 1995 and which also would establish a secure basis for the provision and development of children’s services in Angus.

The Committee, for its interest, agreed:-

(i) to transfer three Social Worker posts to form the Child Protection Team;

(ii) to redesignate and regrade one Social Worker post to a Senior Social Worker post, grade AP6;

(iii) to establish one part-time (18.5 hours per week) Senior Clerical Assistant post, grade GS3;

(iv) to increase the part-time Community Assessment and Review Officer (post no 02/52) from 18.5 hours per week to 29.6 per week;

(v) to establish a post of Family Support Officer within the Rural Outreach Team, graded SCP 12-18; and

(vi) to redesignate and regrade the Social Work Assistant posts (post nos 02/24, 02/23, 02/35, 02/36, 02/46, 02/47) to Family Support Officers, grade SCP 12-18.

5. REVIEW OF SOCIAL WORK DEPARTMENT ESTABLISHMENT

With reference to Article 9 of the minute of meeting of the Social Work Committee of 2 June 1998, there was submitted Joint Report No 574/98 by the Director of Social Work and the Director of Personnel identifying areas within the Social Work Department staffing establishment which required to be addressed and setting out a number of appropriate courses of remedial action.

The Committee agreed:-

(i) to redesignated the following post nos within residential care for children to Residential Care Worker graded SCP 16-37, with placement on the scale being dependent on qualification - post nos 02/75, 02/76, 02/77, 02/78, 02/79, 02/80, 02/81, 02/82, 02/83, 02/84, 02/85, 02/87, 02/88, 02/89, 02/90, 02/91, 02/92, 02/93, 02/94, 02/95, 02/96, 02/101, 02/102, 02/103, 02/104, 02/105, 02/106, 02/107, 02/108, 02/109 and 02/110; and

(ii) to adjust the allocation of hours of Occupational Therapy posts by deleting post no 02/165 (18.5 hours per week), increasing post no 02/150 by 26 hours per week to 37 hours, increasing post no 02/183 by 3.7 hours per week to 22.2 hours and decreasing post no 02/184 by 12.6 hours per week to 24.4 hours;

(iii) to delete the Care Manager post nos 02/175 (20 hours per week) and 02/179 (15.5 hours per week) and create a new, full-time Care Manager’s post in Brechin/Montrose;

(iv) to the separation of hours allocated for the purposes of cover arrangements within community care residential units, and to authorise the Directors of Personnel and Social Work to rationalise the post nos accordingly;

(v) to the deletion of Sheltered Housing Warden posts transferred to Angus Housing Association (post nos 03/462b, 03/463b, 03/466b, 03/467b, 03/472b and 03/473b);

(vi) to transfer post no 06/12a Administrative Assistant to the Human Resources section and to delete post no 06/12b Administrative Assistant (Strategic Planning and Commissioning);

(vii) to redesignate post no 06/18 from Information Assistant to Information Officer and to regrade the post from GS3 to AP2;

(viii) to delete post no 07/07b Accounting Technician;

(ix) to delete post no 07/20 Training Officer;

(x) to delete post no 07/25 Clerical Assistant (Human Resources); and

(xi) to delete the posts associated with the Birkhill Project (post nos 09/01; 09/02, 09/03, 09/04 and 09/05).

6. ADJUSTMENTS TO ESTABLISHMENT - DEPARTMENT OF LAW AND ADMINISTRATION

With reference to Article 2(c) of the minute of meeting of this Committee of 17 March 1998, there was submitted Joint Report No 677/98 by the Director of Personnel and the Director of Law and Administration proposing the merging of two part-time clerical posts within the Department of Law and Administration. The Report indicated that this would improve the support provided to the Chairman of the Children’s Panel and would also provide additional clerical support to the Administration and Elections Officer.

The Committee agreed to the merging of part-time post nos 01/07 and 05/20 in the establishment of the Department of Law and Administration, to form one full-time Clerical Assistant post at a similar grade to that of the existing part-time posts (ie GS1-2).

7. EARLY INTERVENTION - ADDITIONAL NON-TEACHING POSTS

With reference to Article 2 of the minute of meeting of the Education Committee of 9 June 1998, there was submitted Joint Report No 612/98 by the Director of Education and the Director of Personnel setting out a number of proposals in relation to Early Intervention non-teaching posts. The Report indicated that service developments, agreed in the finalised 1998/99 Education Department Revenue Budget, included a commitment to recruit additional non-teaching staff in support of Angus Council’s Early Intervention Project. In addition, in light of the extension of the project to five years and of the significant increase in funding to be made available through SOEID grant, it was considered appropriate to increase the number of non-teaching staff involved in the project and to seek to create a more stable pool of staff by the establishment of permanent posts.

The Committee agreed:-

(i) to approve the recruitment of five (FTE) additional Classroom Assistants (over and above the existing 2.5 (FTE) posts already filled on a temporary basis);

(ii) to the establishment of up to 7.5 (FTE) permanent Classroom Assistants, as proposed in the Report; and

(iii) to fill some of these posts by offering permanent contracts to five existing part-time Early Intervention non-teaching staff, subject to their suitability for Classroom Assistant posts.

8. CHIEF EXECUTIVE’S DEPARTMENT - ECONOMIC DEVELOPMENT UNIT - REVIEW OF ESTABLISHMENT

There was submitted Joint Report No 720/98 by the Chief Executive and Director of Personnel outlining some minor changes to the establishment of the Economic Development Unit of the Chief Executive’s Department. The Report indicated that, following the transfer of the Economic Development Unit to the Chief Executive’s Department, the opportunity had been taken to consider a number of staffing issues within the Unit. The adoption of the proposals in the Report would address these issues and provide an establishment capable of delivering services against current and foreseeable demand.

The Committee agreed:-

(i) that post no 06/10, Senior Clerical Assistant, grade GS3, be redesignated and regraded Administration Assistant, grade AP1;

(ii) that the current temporary post of Clerical Assistant, grade GS1/2, be established on a permanent basis;

(iii) that the current temporary part-time post of European Assistant, grade AP4, be established on a permanent basis; and

(iv) that post no 06/09, Development Assistant, grade GS1, be regraded AP3.

9. DEPARTMENT OF INFORMATION TECHNOLOGY ORGANISATIONAL STRUCTURE

There was submitted Joint Report No 682/98 by the Director of Information Technology, the Director of Social Work, the Director of Roads and the Director of Personnel, setting out proposals for minor adjustments to the organisational structure of resources in the Department of Information Technology. The Report indicated that these amendments were required, due to changing circumstances in the delivery of information technology services within the Council and the Department’s desire to maintain and improve the quality of services provided.

The Committee, for its interest, agreed:-

(i) to approve the deletion of two posts of IT Officer (AP6) within the Social Work Department;

(ii) to approve the deletion of one post of IT Officer (AP5/6) within the Roads Department;

(iii) to approve the creation of three posts of Systems Co-ordinator (AP5/6) within the Department of Information Technology; and

(iv) to approve, within the existing establishment of the Department of Information Technology:-

(a) the regrading of the post of Administration Manager (AP5) to Business Support Manager (AP5/6);

(b) the regrading of the post of Clerical Assistant (GS1/2) to Senior Clerical Assistant (GS3);

(c) the deletion of three posts of Software Engineer (SCP23-40) and two posts of Support Engineer (SCP23-40); and

(d) the creation of one post of Senior Software Engineer (AP8) and three posts of Senior Support Engineer (AP8).

10. PROPERTY TRANSACTIONS

With reference to Article 6 of the minute of meeting of this Committee of 5 May 1998, there was submitted Report No 675/98 by the Director of Property Services advising the Committee of the outcome of negotiations for various transactions.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1, 2 and 3 and to approve the disposals contained in Appendix 4 to the Report.

11. MONTROSE GOLF COURSES - THE MONTROSE LINKS TRUST

With reference to Article 15 of the minute of meeting of the Recreation and Cultural Services Committee of 4 June 1998 and Article 9 of the minute of meeting of the Policy and Resources General Purposes Sub-Committee of 9 June 1998, there was submitted Joint Report No 587/98 by the Director of Property Services and the Director of Recreation Services advising the Committee of the outcome of negotiations for the granting of the lease of the Montrose Golf Courses to the Montrose Links Trust.

The Committee, for its interest, agreed:-

(i) to approve the granting of the lease of the Montrose Golf Courses to the Montrose Links Trust, on the provisional terms and conditions contained in the Report; and

(ii) to recommend that the Council appoint Councillors West and Crowe as its representatives on the Montrose Links Trust.

12. PROPOSED LEASE OF LAND - ARBIRLOT PRIMARY SCHOOL

With reference to Article 3 of the minute of meeting of the Education Committee of 9 June 1998, there was submitted Joint Report No 623/98 by the Director of Education and the Director of Property Services advising the Committee of proposals to lease an area of land, adjacent to Arbirlot Primary School, to be used as a new playing field.

The Committee, for its interest, agreed to approve the lease of a site measuring 0.35 Ha or thereby adjacent to Arbirlot Primary School, on terms and conditions to be negotiated by the Director of Property Services.

13. PROPOSED DISPOSAL OF LAND AT LATCH ROAD, BRECHIN

With reference to Article 4 of the minute of meeting of the Education Committee of 9 June 1998, there was submitted Joint Report No 676/98 by the Director of Property Services and the Director of Education concerning proposals for the disposal of land at Latch Road, Brechin. The Report indicated that the Director of Education had confirmed that, due to the location and nature of the land, the site could be declared surplus to requirements.

The Committee agreed to approve the disposal of the site at Latch Road, Brechin measuring 0.10 Ha, or thereby, on the provisional terms and conditions contained in the Report.

14. APPOINTMENT OF EXTERNAL CONSULTANTS - EXTERNAL REDECORATION OF COUNCIL HOUSING

There was submitted Joint Report No 640/98 by the Director of Property Services and the Director of Housing concerning the appointment of external consultants for the management of the 1998/99 programme of external redecoration of Council housing. Following discussion between the Directors of Housing and Property Services, it had been agreed that the Property Services Department's resources be concentrated on the Capital Programme and that the assistance of external consultants should be sought to manage the revenue funded programme of external redecoration.

The Committee, for its interest, agreed:-

(i) to note the contents of the Report; and

(ii) to note the decision of the Director of Housing and Director of Property Services to appoint external consultants to manage the 1998/99 programme of external redecoration of Council housing.

15. GLAMIS PRIMARY SCHOOL

There was submitted Report No 693/98 by the Director of Property Services listing the contractors to be invited to tender for the alteration works at Glamis Primary School. The project would comprise alterations to the existing stone built schoolhouse, the construction of two additional classrooms and the formation of a gymnasium/dining hall from an existing classroom. Car parking/service areas and hard and soft landscaping would be Included in the project.

The Committee agreed that the following first seven contractors be invited to tender, subject to satisfactory financial assessments being carried out by the Director of Finance:-

R S Hill, Douglastown, by Forfar
Kwikbuild, Arbroath
Muirfield Contracts Ltd, Dundee
Taycon Construction Ltd, Dundee
Andrew Shepherd & Sons Ltd, Forfar
Webster Contracts Ltd, Kingsmuir, by Forfar

Reserves:
Hall & Tawse Scotland Ltd, Dundee
Derek McNulty, Arbroath

16. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 5 May 1998 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

There were submitted and noted minutes of meetings of the Executive Sub-Committee of the Personnel and Property Services Committee of 13 May (APPENDIX I) and 4 June 1998 (APPENDIX II).

17. ESTABLISHMENT OF HOME CARE POSTS

With reference to Article 5 of the minute of meeting of the Social Work Committee of 2 June 1998, there was submitted Joint Report No 571/98 by the Director of Social Work and the Director of Personnel proposing the establishment of Home Care Assessor and Organiser posts, which would ensure that the Home Care Service was able to deliver a high quality service and be able to respond to future developments in community care.

The Committee, for its interest, agreed:

(i) to establish one full-time Home Care Assessor post, grade AP3;

(ii) to establish two part-time (18.5 hours per week) Home Care Assessor posts, grade AP3;

(iii) to establish three full-time Home Care Organiser posts, grade AP3; and

(iv) to establish one part-time (18.5 hours per week) Home Care Organiser post, grade AP3.

18. ESTABLISHMENT OF POST FOR THE COMPASS PROJECT

With reference to Article 4 of the minute of meeting of the Social Work Committee of 2 June 1998, and Article 18 of the minute of meeting of the Education Committee of 9 June 1998, there was submitted Joint Report No 570/98 by the Director of Social Work, the Director of Education and the Director of Personnel proposing the establishment of a post to continue the work of the Compass project. The project had been established in 1997 on a pilot basis, as a joint initiative between the Social Work and Education Departments to address the needs of young people who had difficulty within mainstream school education.

The Committee agreed to establish a post of Residential Care Worker, SCP16-37, for the Compass project.

19. EARLY RETIRAL/VOLUNTARY REDUNDANCY SCHEME 1998/99

With reference to Article 17 of the minute of meeting of this Committee of 3 February 1998, there was submitted Report No 695/98 by the Director of Personnel seeking agreement to an early retiral and voluntary redundancy scheme which had been drafted in line with the Local Government Pension Scheme (Scotland) Regulations 1998 and advice issued by the Accounts Commission in the publication "Bye Now, Pay Later".

The Committee agreed:-

(i) to apply the early retiral/voluntary redundancy scheme outlined in the Report, for the period until 30 June 1999;

(ii) to delegate authority to a Sub-Committee of the Personnel and Property Services Committee to consider applications for early retiral/voluntary redundancy from those employed under the Chief Officers Scheme, in line with the terms of the Report;

(iii) to delegate authority to the Chief Executive and the Director of Personnel to approve requests under the scheme for all other employees (those who were not members of the Chief Officer Scheme), in consultation with the Director of Finance and the appropriate Chief Officer; and

(iv) to delegate authority to the Director of Finance, in consultation with the Convener of the Finance and Information Technology Committee, to agree on virement from the total capital and revenue budget or the revenue balance when necessary, to cover the cost of early retiral/early redundancy.

20. NEW DEAL/WELFARE TO WORK INITIATIVE - PROPOSED EMPLOYMENT SCHEME

With reference to Article 13 of the minute of meeting of the Policy and Resources Committee of 9 September 1997, there was submitted Report No 696/98 by the Director of Personnel proposing that the Council participate in the Employment Option of the New Deal Initiative. As the terms of the New Deal Initiative, particularly in respect of eligibility criteria, appeared to be under continuous review and subject to revision, it was considered appropriate at this stage, that the Council’s involvement in the Employment Option be on a pilot basis.

The Committee agreed to the establishment of a pilot special employment scheme, for up to 15 participants, under the auspices of the New Deal Employment Option, on the terms detailed in the Report.

21. PERSONNEL DEPARTMENT’S DEVELOPMENT PLAN FOR 1998/99

With reference to Article 21 of the minute of meeting of this Committee of 10 June 1997, there was submitted Report No 697/98 by the Director of Personnel, seeking approval of the Personnel Department’s Development Plan for 1998/99 and associated operational changes, to ensure that the Department continued to deliver an effective service. The Plan outlined the full range of services provided by the Department in order for it to meet the requirements of the Council and its service departments.

The Committee agreed:-

(i) to approve the Personnel Department’s Development Plan for 1998/99; and

(ii) to approve the operational changes outlined in the Development Plan.

22. PERSONNEL DEPARTMENT’S ACHIEVEMENTS 1997/98

With reference to Article 21 of the minute of meeting of this Committee of 10 June 1997, there was submitted Report No 698/98 by the Director of Personnel advising the Committee of the progress made on the Personnel Department’s Development Plan for 1997/98. The Report detailed the Department's achievements during 1997/98 and its main contributions towards the Council’s Key Themes. In addition, the Department supported the achievement of other Key Themes, through facilitation of the work of other Departments. However, it was important that the Department continued to review the range and quality of services provided, in order to ensure that a Best Value service could demonstrably be provided to Angus Council departments.

The Committee agreed:-

(i) to note the terms of the Report; and

(ii) to commend the Director of Personnel and her staff on what had been achieved in the past year.

23. BEST VALUE - SERVICE REVIEW PROGRAMME

Wither reference to Article 7 of the minute of meeting of the Policy and Resources Committee of 12 May 1998, there was submitted Report No 699/98 by the Director of Personnel giving details of the Personnel Department’s Best Value Service Review Programme. As an integral part of the Council’s commitment to Best Value, it had been agreed to undertake a review of all the services provided by the Personnel Department within a five year period. To enable this process to be carried out in a systematic manner, a Service Review Programme had been prepared. Attached to the Report were details of the areas for review, and also information on the start and finishing dates for the initial stages of each service review.

The Committee agreed to note the contents of the Report and to approve the Service Review Programme for the Personnel Department.

24. REVIEW OF PERFORMANCE APPRAISAL SCHEME

With reference to Article 6 of the minute of meeting of this Committee of 28 January 1997, there was submitted Joint Report No 679/98 by the Chief Executive and the Director of Personnel proposing changes to the Performance Appraisal Scheme introduced in 1997 on a pilot basis, for Chief Officers and Heads of Service. The adoption of the changes would enable the Scheme to be extended to all APT & C employees. Details of the outcome of the appraisal process for Chief Officers and Heads of Service were attached to the Report.

The Committee, for its interest, agreed to approve the terms of the Report.

25. SICKNESS ABSENCE

With reference to Article 8 of the minute of meeting of this Committee of 17 March 1998, there was submitted Report No 700/98 by the Director of Personnel advising the Committee of the level of sickness absence within Angus Council for the period 1 January to 31 March 1998.

The Committee noted the terms of the Report.

26. PROPERTY SERVICES DEPARTMENT - DEVELOPMENT PLAN 1997 - ACHIEVEMENTS 1997/98

With reference to Article 20 (a) of the minute of meeting of this Committee of 2 September 1997, there was submitted Report No 644/98 by the Director of Property Services summarising the main achievements of the Property Services Department in the year 1997/98. The Report indicated that the workload of the Department had been dominated by the Housing Capital Programme and that the Department had ended the year with an operating revenue surplus, helped by the additional fee income generated from the heavy workload.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to commend the Director of Property Services and his staff on what had been achieved in the past year.

27. PROPERTY SERVICES DEPARTMENT - BEST VALUE - SERVICE REVIEW PROGRAMME

With reference to Article 7 of the minute of meeting of the Policy and Resources Committee of 12 May 1998, there was submitted Report No 642/98 by the Director of Property Services presenting the Property Services Department’s Service Review within the context of the Council’s Best Value submission.

The proposals for the Property Services Department were contained in the programme appended to the Report. In addition, the Report gave details on the timing of the reviews within the four year programme, although it was noted that these might have to be altered in order to allow areas of activity which significantly overlapped into other Departments, to be reviewed more meaningfully.

The Committee agreed to note the contents of the Report and to approve the Service Review Programme for the Property Services Department.

28. PROPERTY SERVICES DEPARTMENT - BUSINESS PLAN 1998

With reference to Article 20 (a) of the minute of meeting of this Committee of 2 September 1997, there was submitted Report No 643/98 by the Director of Property Services outlining the Property Services Department’s Business Plan for 1998. The Report indicated that the first Departmental Business Plan was a major element in the development of the Department within the Best Value regime and set out its strategy for delivering cost-effective services within the planned programmes of work, to ensure client satisfaction and continuous improvement.

The Committee agreed:-

(i) to note the contents of the Report; and

(ii) to approve the Business Plan for 1998.

29. PROPERTY MAINTENANCE AND ENERGY BUDGET PROGRESS REPORTS 1997/98

The Committee agreed to defer the matter to a later meeting of the Committee.

30. PROPERTY RENEWAL AND REPAIR FUND - FUNDING ARRANGEMENTS AND PROGRAMME OF URGENT REPAIRS - PHASE 5

There was submitted Report No 694/98 by the Director of Property Services advising the Committee of the fifth phase of budgetary provision from the Property Renewal and Repair Fund, and the programme of urgent repairs required to be undertaken. The Report indicated that the programme of urgent repairs, detailed in Appendix 1, had been prepared following detailed consideration of the five year costed and prioritised programme of planned maintenance work and identification of those projects which required to be urgently undertaken, but whose costs could not be contained within the respective client Department’s revenue property maintenance budget for the current year.

The Committee, for its interest, agreed:-

(i) to approve the provision of £163,000 from the Property Renewal and Repair Fund, for the execution of urgent property repairs; and

(ii) to note and approve the programme of urgent repairs being undertaken by the Director of Property Services, in agreement with the Director of Finance, based upon those funding arrangements.

31. PLAYGROUND EQUIPMENT AND SAFETY SURFACING CONTRACT

With reference to Article 2 of the minute of meeting of the Recreation and Cultural Services Committee of 4 June 1998, there was submitted Joint Report No 579/98 by the Director of Recreation Services and the Director of Property Services concerning proposals for the expenditure of 1998/99 finance allocated for the provision of play equipment and impact absorbing surfaces. The Report indicated that, since April 1996, the Recreation Services Department had carried out an audit of outdoor play areas in Angus, which would subsequently form the basis of the Department’s outdoor play strategy and development plan.

The Committee, for its interest, agreed:-

(i) to a programme of replacement and refurbishment, within available resources, at the locations set out in the Report; and

(ii) to approve a bid for £61,000 from the Property Renewal and Repair Fund and to note that the balance of expenditure would come from the department’s revenue budget.

32. ARBROATH OLD PARISH CHURCH - ORGAN

With reference to Article 11 of the minute of meeting of the Recreation and Cultural Services Committee of 4 June 1998, there was submitted Joint Report No 586/98 by the Director of Cultural Services and the Director of Property Services outlining proposals to remove the internal workings and pipework of the church organ at Arbroath Old Parish Church for use in other churches in the area. In accordance with the conditions of sale, the congregation and the General Trustees of the Church of Scotland had approved the removal of parts of the organ.

The Committee, for its interest, agreed to approve the request to remove the internal parts of the organ, on the basis that there would be no cost to the Council and that the removers would fully indemnify the Council against any damage done during the removal.

33. PROVISION OF NEW SCHOOL IN HILLSIDE - OPTION APPRAISAL

With reference to Article 10 of the minute of meeting of the Education Committee of 25 November 1997 and Article 20(a) of the minute of meeting of the Education Committee of 9 June 1998, there was submitted Joint Report No 615/98 by the Director of Education and the Director of Property Services concerning the provision of a new school at Hillside. The Report gave a number of options and indicated the preferred option which would overcome the present disadvantages and also provide modern accommodation, with flexibility of use.

The Committee, for its interest, agreed:-

(i) to approve the construction of a new primary school, to provide accommodation for a maximum of 231 primary pupils and a nursery class, at an estimated cost of £1,700,000 at outturn prices;

(ii) to note that the amended cost and phasing shown in the Report, would be reflected in the updated monitoring statements, with regard to the Capital Programme for 1998/99 and beyond; and

(iii) to approve the preparation and issue of tender documents.