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ANGUS COUNCIL

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 20 October 1998 at 4.00 pm.

Present: Councillors WILLIAM MIDDLETON, GEORGE ALLAN, JACK GIBB, ALEX KING, GLENNIS MIDDLETON, BRIAN MILNE, RICHARD SPEIRS and THOMAS I N YOUNG.

Apologies: Apologies for absence were intimated on behalf of Councillors ROB MURRAY, IAN HUDGHTON, STEWART MOWATT and Mrs KATHLEEN RITCHIE

Councillor MIDDLETON, Vice-Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order No 27(2) that the public and press be excluded during consideration of items 2-10 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 1, 6, 8 and 9.

2. APPLICATIONS FOR REGRADING

(a) Planning and Transport Department

There was submitted Report No 1077/98 by the Director of Personnel concerning an application for regrading of the post of Information Assistant within the Planning and Transport Department.

The Committee agreed that the post of Information Assistant (Post No 03/21) be regraded Grade AP2.

(b) Planning and Transport Department

There was submitted Report No 1078/98 by the Director of Personnel concerning an application for regrading of the post of Technical Assistant (P/T) within the Planning and Transport Department.

The Committee agreed that the post of Technical Assistant (P/T) (Post No 02/16) be redesignated and regraded Conservation Assistant (P/T) Grade AP2.

(c) Planning and Transport Department

There was submitted Report No 1079/98 by the Director of Personnel concerning an application for regrading of the post of Technical Assistant (P/T) within the Planning and Transport Department.

The Committee agreed that the post of Technical Assistant (P/T) (Post No 02/17) be redesignated and regraded Special Projects Assistant (P/T) Grade AP2.

(d) Social Work Department

There was submitted Report No 1080/98 by the Director of Personnel concerning an application for regrading of the post of Senior Resource Worker within the Social Work Department.

The Committee agreed that the post of Senior Resource Worker (Post No 02/97) be redesignated and regraded Residential Resource Manager Grade SCP 37-40.

3. REVIEW OF ADMINISTRATIVE AND CLERICAL SUPPORT WITHIN SECONDARY SCHOOLS

With reference to Article 3 of the minute of meeting of the Education Committee of 13 October 1998, there was submitted Joint Report No 1048/98 by the Director of Education and the Director of Personnel proposing a number of changes to the structure and grades of administrative and clerical support staff within secondary schools.

The Report indicated that a review had been undertaken which had identified that the Administrative Assistant post had become integral in supporting the Head Teacher in the process of budgetary control and financial record keeping required through DSM and as a consequence it was proposed to make a number of grading changes.

The Committee agreed:-

(i) to regrade post numbers 101/01, 102/01, 103/01, 104/01, 105/01, 106/01, 107/01, 109/01, Administrative Assistants, grade AP1 to grade AP2;

(ii) to the redesignation and regrading of post numbers 101/02, 101/03, 101/10, 102/02, 102/03, 102/04, 102/05, 103/02, 103/03, 104/02, 104/03, 104/04, 104/05, 105/02, 105/03, 105/04, 105/05, 105/06, 106/02, 106/03, 106/04, 106/13, 107/02, 107/03, 107/04, 107/05, 107/06, 109/02, 109/03, 109/04, 109/12, from Clerk/Typist, grade GS1 to Clerical Assistant grade GS1/2; and

(iii) to the re-designation and regrading within each secondary school of one of the above jobs of Clerical Assistant, grade GS1/2 to Senior Clerical Assistant, grade GS3 to be filled by internal competition from existing clerical staff within each secondary school office.

4. TRANSFER OF SHELTERED HOUSING POSTS

With reference to Article 29 of the minute of meeting of the Housing Committee of 29 September 1998 and Article 15 of the minute of meeting of the Social Work Committee of 6 October 1998, there was submitted Joint Report No 1007/98 by the Director of Social Work, the Director of Housing and the Director of Personnel proposing the transfer of a number of posts in Angus Council Sheltered Housing complexes from the Social Work Department establishment to the Housing Department, where the posts would be funded from the Housing Revenue Account.

The Committee agreed to approve the transfer of 23 full-time warden posts, 21 part-time warden posts and 204 hours per week for auxiliaries, with the post numbers for the wardens detailed in Appendix 1 to the Report.

5. ANGUS MENTAL HEALTH STRATEGY: STAFFING IMPLICATIONS

With reference to Article 8 of the minute of meeting of this Committee of 18 August 1998 and Article 16 of the minute of meeting of the Social Work Committee of 6 October 1998, there was submitted Joint Report No 1019/98 by the Director of Social Work and the Director of Personnel identifying the staffing implications arising from the Mental Health Strategy and seeking approval for adjustments to the Social Work Department's staffing establishment.

The Committee agreed:-

(i) to approve the change implementation framework outlined in the Report, including the formation of the Appeals and Review Panels and to note the role identified for the Director of Personnel;

(ii) to approve the staffing establishment of the community teams, and instruct the Director of Social Work and the Director of Personnel to bring forward a further Report, updating the posts within the Social Work Department, when appropriate;

(iii) to approve the reconfiguration of Community Care within the Social Work Department, as detailed in the Report;

(iv) to redesignate post No 03/05 from Service Manager (Mental Illness) to Service Manager (Adults with Disabilities); and

(v) to delete one Care Manager post graded SCP 27-35 and establish a Senior Care Manager post graded AP6.

6. PROPOSED DISPOSAL OF VILLAGE HALL SITE, FOWLIS EASTER

With reference to Article 5 of the minute of meeting of the Education Committee of 13 October 1998, there was submitted Joint Report No 1076/98 by the Director of Education and the Director of Property Services advising the Committee that the tenants of a site in Fowlis Easter, had enquired about the possibility of acquiring the site and that provisional terms and conditions had now been agreed.

The Committee, for its interest, agreed to approve the disposal of the site of the Fowlis Easter Village Hall to the Fowlis Easter Village Hall Association, on the provisional terms and conditions contained in the Report.

7. PROPOSED DISPOSAL OF SITE AT TRINITY, BRECHIN

With reference to Article 14 of the minute of meeting of the Recreation and Cultural Services Committee of 8 October 1998, there was submitted Report No 1029/98 by the Director of Property Services proposing the disposal of a site at Trinity, Brechin to Mr and Mrs M Ramage, currently the tenants of the site. The Report indicated that the disposal would result in a capital receipt for the Brechin Common Good Fund.

The Committee, for its interest, agreed to approve the disposal of a site measuring 0.05 ha or thereby at Trinity, to Mr and Mrs M Ramage, on the provisional terms and conditions detailed in the Report.

8. PROPERTY TRANSACTIONS

With reference to Article 10 of the minute of meeting of this Committee of 16 June 1998, there was submitted Report No 1083/98 by the Director of Property Services advising the Committee of the outcome of negotiations for various transactions.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1 to 7 of the Report.

9. SOEID CIRCULAR 6/97 - CAPITAL EXPENDITURE 1998/99

With reference to Article 4 of the minute of meeting of the Education Committee of 13 October 1998, there was submitted Joint Report No 1049/98 by the Director of Education and the Director of Property Services outlining the current position in respect of capital expenditure committed through SOEID Circular 6/97 and recommending that improvements be advanced at Hayshead Primary School.

The Committee, for its interest, agreed that the six contractors named in the Report be invited to tender for the alterations and extensions to Hayshead Primary School, subject to satisfactory financial assessments being carried out by the Director of Finance.

10. ALTERATIONS TO THE MART, MARKET STREET, FORFAR

There was submitted Report No 1084/98 by the Director of Property Services detailing the tenders received for various alterations to the Mart, Market Street, Forfar. The Report indicated that the general level of pricing contained within the lowest offer was considered to be fair and reasonable, having regard to the nature of work involved.

The Committee agreed:-

(i) to approve the acceptance of the lowest tender for the several works, that of G & B Contractors Ltd. Forfar, in the amount of £90,761.99;

(ii) to approve the estimated total cost of £128,284 (at outturn prices);

(iii) to note that the external repair work to 13 Market Street, Forfar was to be procured by placing an order under the current Schedule of Rates contract;

(iv) to note that an allowance of £105,000 for this project had been made in the approved Composite Capital Programme for 1998/99 which would be adjusted at its next review to reflect the increased estimated total cost; and

(v) to note that the additional revenue expenditure arising from this project (first full year 1999/2000) would be:-

(a) Running costs £15,100
(b) Loan Charges (calculated over 20 years) £15,100
Total £30,200
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11. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 1 September 1998 was approved as a correct record and signed by the Convener.

(b) Appeals Sub-Committee

There was submitted and noted minute of meeting of the Appeals Sub-Committee of the Personnel and Property Services Committee of 16 September 1998 (APPENDIX I).

12. IMPLICATIONS OF THE RECONFIGURATION OF COMMUNITY ALARM SERVICES IN TAYSIDE

With reference to Article 13 of the minute of meeting of this Committee of 18 August 1998 and Article 9 of the minute of meeting of the Social Work Committee of 6 October 1998, there was submitted Joint Report No 1016/98 by the Director of Social Work and the Director of Personnel outlining the staffing and financial implications of the reconfiguration of Community Alarm Services in Tayside.

The Report indicated that Angus Council was proposing to establish an overnight call handling service covering Angus and Perth and Kinross. In order to staff the service, it would be necessary to establish four, 30 hours per week, posts. These posts would be Social Care Officers, in line with the existing grading structure for the Community Alarm Service.

The Committee, for its interest, agreed to approve the establishment of 4 Social Care Officer posts (SCP 16-23), at 30 hours per week.

13. MEETING THE CHILDCARE CHALLENGE - A CHILDCARE STRATEGY FOR SCOTLAND

With reference to Article 8 of the minute of meeting of the Education Committee of 25 August 1998, there was submitted Joint Report No 1100/98 by the Director of Education and the Director of Social Work outlining a number of proposals for developing local childcare provision, by accessing financial resources provided by the Secretary of State.

The Report indicated that the proposed allocation of funds covered a wide range of providers (Council services, voluntary and private providers) and was very much in tune with the proposals for developing services, as described in the Children’s Services Plan. The cost of the proposals in 1998/99 could be met from the additional resources provided by the Scottish Office.

The Committee, for its interest, agreed:-

(i) to note the terms of the Report;

(ii) to authorise the Directors of Social Work and Education to implement the plans, as detailed in the Report; and

(iii) to instruct the Director of Education and the Director of Social Work to bring forward further Reports detailing progress at regular intervals.