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ANGUS COUNCIL

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 5 May 1998 at 4.00 pm.

Present: Councillors ROB MURRAY, WILLIAM MIDDLETON, GEORGE ALLAN, JACK GIBB, ALEX KING, Mrs RENATE LAMONT and THOMAS I N YOUNG.

Apologies: Apologies for absence were intimated on behalf of Councillors IAN HUDGHTON, BRIAN MILNE and KATHLEEN RITCHIE.

Councillor MURRAY, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order No 27(2) that the public and press be excluded during consideration of items 2-6 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 1, 6, 8, 9 and 10.

2. REVIEW OF THE EDUCATIONAL SUPPORT SERVICE

With reference to Article 2 of the minute of meeting of the Education Committee of 28 April 1998, there was submitted Joint Report No 418/98 by the Director of Education and the Director of Personnel proposing a change of title for the Educational Support Service and changes to the titles/grades of the posts within it.

The Committee, for its interest, agreed:-

(i) to a change in the title of the post of Senior Educational Support Worker to Senior School and Family Support Worker, with the grade unchanged at AP6;

(ii) to a change in the title of the two posts (1.8 FTE) of Educational Support Worker and the three posts of Education Welfare Officer, all to School and Family Support Worker;

(iii) to the grading of each of the five posts of School and Family Support Worker as SCP 27-35, subject to the postholders holding an appropriate professional qualification; and

(iv) to note that two current Education Welfare Officers did not hold the qualification referred in (iii) above, and agree to maintain these two staff in post at their present grade (AP1) until such time as they attained the necessary qualification or chose to leave the service.

3. REGISTRATION OF BIRTHS, DEATHS AND MARRIAGES - ACCOMMODATION FOR ARBROATH OFFICE

With reference to Article 24 of the minute of meeting of the Policy and Resources Committee of 24 March 1998, there was submitted Joint Report No 344/98 by the Director of Property Services and the Director of Law and Administration advising the Committee of the outcome of negotiations for the lease of the ground floor accommodation at 69 High Street, Arbroath to provide upgraded accommodation for the Registrar of Births, Deaths and Marriages in Arbroath.

The Committee agreed:-

(i) to approve the relocation of the Headquarters of the Registrar of Births, Deaths and Marriages from the present accommodation in Academy Lane, Arbroath to new accommodation on the ground floor of 69 High Street, Arbroath; and

(ii) to approve the lease of the ground floor accommodation of 69 High Street, Arbroath on the provisional terms and conditions contained in the Report.

4. PROPOSED LEASE OF ACCOMMODATION AT GOWANLEA, SEATON ROAD, ARBROATH

With reference to Article 6 of the minute of meeting of this Committee of 17 March 1998, there was submitted Report No 460/98 by the Director of Property Services advising the Committee of the request by Tayside Health and Angus NHS Trust to enter into a 25 year lease of accommodation at Gowanlea, Seaton Road, Arbroath at a nominal rent to reflect their capital investment in the upgrading and modernisation of the building.

The Committee agreed to approve the lease of accommodation within Gowanlea, Seaton Road, Arbroath to the Angus NHS Trust on the provisional terms and conditions contained in the Report.

5. TENDERS

(a) St Thomas Primary School, Arbroath

With reference to Article 9(b) of the minute of meeting of this Committee of 3 February 1998, the Convener reported that, as the tenders received for the above project had exceeded the allowance made in the Composite Capital Programme for 1998/99, a detailed examination of costs and source of funding was currently in progress.

The Committee agreed that, on conclusion of the examination, a Report be submitted to a specially convened Executive Sub-Committee of the Personnel and Property Services Committee, which had delegated authority to accept a tender.

(b) Monikie Primary School, Monikie

With reference to Article 9(a) of the minute of meeting of this Committee of 3 February 1998, the Convener reported that, as the tenders received for the above project had exceeded the allowance made in the Composite Capital Programme for 1998/99, a detailed examination of costs and source of funding was currently in progress.

The Committee agreed that, on conclusion of the examination, a Report be submitted to a specially convened Executive Sub-Committee of the Personnel and Property Services Committee, which had delegated authority to accept a tender.

6. PROPERTY TRANSACTIONS

With reference to Article 4 of the minute of meeting of this Committee of 17 March 1998, there was submitted Report No 461/98 by the Director of Property Services advising the Committee of the outcome of negotiations for the transactions detailed in Appendices 1, 2 and 3 to the Report.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1, 2 and 3 to the Report.

7. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee held on 17 March was approved as a correct record and signed by the Convener.

(b) Sounding Board of the Personnel and Property Services Committee

There was submitted and noted the minute of meeting of the Sounding Board of the Personnel and Property Services Committee of 14 April 1998 (APPENDIX I).

(c) Appeals Sub-Committee

There was submitted and noted the minute of meeting of the Appeals Sub-Committee of the Personnel and Property Services Committee of 27 April 1998 (APPENDIX II).

PERSONNEL

8. EQUAL OPPORTUNITIES IN EMPLOYMENT POLICY ACTION PLAN 1996-1998 - PROGRESS REPORT

With reference to Article 11 of the minute of meeting of this Committee of 3 December 1996, there was submitted Report No 468/98 by the Director of Personnel summarising progress in implementing the Equal Opportunities in Employment Policy Action Plan for 1996/98. The Appendix to the Report summarised the developments and initiatives achieved through implementation of the Plan. An Action Plan for 1998/99 would be submitted to the Committee in June, as an integral part of the Personnel Department's Development Plan.

The Committee agreed to note the summary of progress, as appended to the Report, in implementing the Equal Opportunities in Employment Action Plan for 1996/98.

9. DECENTRALISATION OFFICER - SECONDMENT OPPORTUNITIES

With reference to Article 6 of the minute of meeting of Angus Council of 2 April 1998, there was submitted Joint Report No 347/98 by the Chief Executive and the Director of Personnel recommending that the Council establish, on a short term basis, a post of Decentralisation Officer and that the post be filled on a secondment basis. The post would assist in the implementation of the Council’s decentralisation proposals in a consistent manner.

The Committee agreed, for its interest, to establish the post of Decentralisation Officer graded AP6, within the Chief Executive's Department, for an initial period of six months.

10. THE VETTING AND SUPERVISION OF ADULTS WORKING WITH CHILDREN AND YOUNG PEOPLE

With reference to Article 10 of the minute of meeting of the Social Work Committee of 21 April 1998, there was submitted Joint Report No 408/98 by the Director of Social Work, the Director of Recreation Services, the Director of Cultural Services, the Director of Education and the Director of Personnel making recommendations for vetting procedures for staff and volunteers working for Angus Council who had substantial access to children and young people.

The Committee agreed, for its interest, to note the contents of the Report and approved the recommendations set out in Article 10 of the minute of meeting of the Social Work Committee of 21 April 1998.

11. PRE-FIVES EDUCATION IN 1998-99

With reference to Article 8 of the minute of meeting of the Education Committee of 28 April 1998, there submitted Report No 422/98 by the Director of Education providing details of recent Government announcements on pre-fives education The Report indicated that the voucher system was being replaced, at the end of the current school session by allocations of specific grant "to and through" education authorities and sought approval of specific steps now required of the education authority.

The Committee, for its interest, agreed:-

(i) to note the contents of the Report; and

(ii) to approve the establishment of a permanent post of Education Development Officer (pre-fives) at a salary equivalent to that of a Principal Teacher (Secondary School roll 1300+) and to authorise the Director of Education to put in hand the normal recruitment procedures to fill the post as soon as possible.

12. ESTABLISHMENT OF WELFARE RIGHTS ASSESSOR POSTS

With reference to Article 9 of the minute of meeting of the Social Work Committee of 21 April 1998, there was submitted Joint Report No 407/98 by the Director of Social Work and the Director of Personnel seeking approval for the establishment of three Welfare Rights Assessor posts, to ensure the ongoing effectiveness of the Welfare Rights Section. The Welfare Rights Assessors would collect relevant information from service users in order to allow Welfare Rights Officers to concentrate on complex appeals processes.

The Committee agreed to the establishment of three Welfare Rights Assessors posts, graded AP1.

PROPERTY

13. PROPERTY MAINTENANCE PROGRESS REPORT 1997/98

Having noted that the Director of Property Services was awaiting further information with regard to Report No 456/98, the Committee agreed that the matter be deferred for consideration at the next meeting.

14. ENERGY BUDGET PROGRESS REPORT 1997/98

Having noted that the Director of Property Services was awaiting further information with regard to Report No 457/98, the Committee agreed that the matter be deferred for consideration at the next meeting.

15. PROGRESS REPORT ON CONSTRUCTION PROJECTS 1997/98

With reference to Article 21(c) of the minute of meeting of this Committee of 3 February 1998, there was submitted Report No 458/98 by the Director of Property Services summarising the current position of contracts for which funding provision had been made within the Final Revenue and Capital Budgets Volume 1997/98.

The Committee agreed to note the contents of the Report.

16. DELEGATED BUILDING WORKS - QUARTERLY REPORT

With reference to Article 21(d) of the minute of meeting of this Committee of 3 February 1998, there was submitted Report No 459/98 by the Director of Property Services giving details of tenders accepted and orders placed by the Director of Property Services under the Scheme of Delegation to Officers.

The Committee noted the contents of the Report.

17. STANDING LISTS OF CONTRACTORS FOR COUNCIL BUILDING CONTRACTS (UP TO £200,000 IN VALUE)

With reference to Article 3 of the minute of meeting of this Committee of 11 March 1997, there was submitted Report No 462/98 by the Director of Property Services seeking approval of the updated list of contractors for Several Works and Individual Trades Works which he would maintain and update.

The Committee agreed:-

(i) to approve the updated standing lists for Several Works and Individual Trades Works; and

(ii) to note that the lists would be subject to regular review and updating and that all amendments would be reported to Committee for subsequent approval at six monthly intervals.

18. PICTAVIA PICTISH HERITAGE CENTRE, BRECHIN

With reference to Article 6 of the minute of meeting of the Economic Development Committee of 5 March 1998, there was submitted Report No 465/98 by the Director of Property Services detailing a proposed list of contractors to be invited to tender for the construction of a new Visitors Centre devoted to the interpretation of the Picts as an extension of the existing Brechin Castle Centre.

The Committee agreed that the following six contractors be invited to tender, subject to any financial assessment deemed to be necessary by the Director of Finance, in consultation with the Director of Property Services:-

Brown Construction, Dundee
Forman Construction, Dundee
G & B Contractors Ltd, Forfar
Inwood Ltd, Forfar
Morrison Construction, Dundee
Taycon Construction, Dundee


Reserve:
Muirfield Contracts, Dundee.