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ANGUS COUNCIL

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Thursday 22 April 1999 at 4.00 pm.

Present: Councillors WILLIAM MIDDLETON, DAVID SELFRIDGE, GEORGE ALLAN, JACK GIBB, ALEX KING, BRIAN MILNE, STEWART MOWATT, ROB MURRAY, Mrs KATHLEEN RITCHIE, RICHARD SPIERS and THOMAS I N YOUNG.

Apologies: Apologies for absence were intimated on behalf of Councillors IAN HUDGHTON and MRS RENATE LAMONT.

Councillor WILLIAM MIDDLETON, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved in terms of Standing Order 27(2), that the public and press be excluded during consideration of items 2-7 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 1, 8, 9 and 10.

2. "THE EXCELLENCE FUND FOR SCHOOLS" - CLASSROOM ASSISTANTS IN PRIMARY SCHOOLS

With reference to Article 3 of the minute of meeting of the Education Committee of 20 April 1999, there was submitted Joint Report No 420/99 by the Director of Education and the Director of Personnel proposing the establishment of new posts and the regrading of other posts within primary schools, to provide support for teachers in accordance with SOEID Circular 4/98 "The Excellence Fund for Schools".

The Committee agreed:-

(i) to establish, in accordance with Appendices 1 and 2 of the Report, 24 additional Classroom Assistant posts, to be designated as Early Intervention Assistants and graded Nursery Nurse grade, spinal column points 6-14, to be phased in as follows:-

August 1999 - 12 posts

August 2000 - 4 posts

August 2001 - 8 posts;

(ii) to establish 70.5(fte) Classroom Assistant posts, to be designated Primary School Assistants and graded GS1/2, spinal column points 3-12, term time working only, with a standard working week of 25 hours, to be allocated to primary schools in accordance with Table 1 in Appendix 1 to the Report and to be phased in as follows:-

April 1999 - 2.5 (fte) posts

August 1999 - 27 (fte) posts

August 2000 - 17 (fte) posts

August 2001 - 24 (fte) posts;

(iii) to redesignate all existing posts of Auxiliary within primary schools as Primary School Assistant and regrade these posts as GS1/2, spinal column points 3-12 (with post holders working other than 25 hours a week to be given the opportunity to alter their weekly hours to 25 or to retain their existing hours on a personally preserved basis);

(iv) to include within the duties of a Primary School Assistant, supervision of children during intervals, including lunchtime breaks (with existing Lunchtime Supervisors within primary schools who were currently employed for six hours per week, term time only, to be eligible to apply for the new posts of Primary School Assistant (in the case of a successful application, or of the departure from post of a Lunchtime Supervisor for any other reason, the post of Lunchtime Supervisor to be deleted from that particular school’s establishment) or continue to be employed on their current conditions of service);

(v) to regrade all posts of Training and Care Assistant within primary and secondary schools to GS1/2, spinal column points 3-12;

(vi) to redesignate the existing posts of Auxiliary/Clerical Assistant, grade GS2, in smaller primary schools as Primary School/Clerical Assistant and to give the current post holders the opportunity to increase their weekly hours, where appropriate, in accordance with Table 2 in Appendix 1 of the Report, or to retain their existing hours on a personally preserved basis; and

(vii) to establish one Clerical Assistant post, graded GS1/2 within the Staffing Section of the Education Department, to provide ongoing clerical assistance to support the significant increase in workload related to recruitment, screening and induction of new post holders.

3. CHANGES TO STAFFING ESTABLISHMENT - SCHOOL AND COMMUNITY SUPPORT

With reference to Article 2 of the minute of meeting of the Education Committee of 20 April 1999, there was submitted Joint Report No 419/99 by the Director of Education and the Director of Personnel proposing an increase in the staffing establishment of the School and Community Support Section of the Education Department.

The Committee, for its interest, agreed to approve an increase in hours for Post No 05/05 Clerical Assistant, GS1/2 from 28 to 36.25 per week.

4. RENEWAL WORKS AND GENERAL REPAIRS TO CHURCH STEEPLES IN ARBROATH, FORFAR AND MONTROSE - TENDER REPORT

With reference to Article 9 of the minute of meeting of the General Purposes Sub-Committee of the Policy and Resources Committee of 20 April 1999, there was submitted Report No 456/99 by the Director of Property Services reporting on tenders received for renewal works and general repairs to church steeples in Arbroath, Forfar and Montrose.

The Committee, for its interest, agreed:-

(i) to approve the acceptance of the lowest tender for the works, that of National Specialist Steeplejacks Ltd, Midlothian, in the amount of £51,291.00;

(ii) to approve the estimated total cost of £51,931 (at outturn prices); and

(iii) to note that the cost of this project would be met from the respective Common Good Funds in the following amounts:-

Arbroath - £25,749

Forfar - £20,604

Montrose - £5,578

5. SCHEDULE OF PROPERTY TRANSACTIONS

With reference to Article 10 of the minute of meeting of this Committee of 16 March 1999, there was submitted Report No 461/99 by the Director of Property Services advising the Committee of the outcome of negotiations for various property transactions.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1-6 of the Report.

6. CIVIL ENGINEERING AND ASSOCIATED SERVICES INFRASTRUCTURE WORKS AT THE PROPOSED INDUSTRIAL SITE, BRECHIN (WEST) - TENDER LIST

There was submitted Report No 409/99 by the Director of Property Services detailing the list of contractors to be invited to tender for civil engineering and associated services infrastructure works at the proposed industrial site development, at Brechin (West).

The Committee agreed that the six contractors on the undernoted list be invited to tender and that the two reserves be considered only if any of the six declined the invitation to tender, subject to satisfactory financial assessments being carried out by the Director of Finance.

Delson Contracts Ltd, Brechin

DA Kennedy (Construction) Ltd, Perth

D J Laing (Contracts) Ltd, Carnoustie

Morrison Construction Ltd, Inverness

Muirfield Contracts Ltd, Dundee

Torith Ltd (Civil Engineering Division) Dundee

Reserves:

G&B Contractors Ltd, Forfar

Hunter Construction (Aberdeen) Ltd, Aberdeen.

7. GLAMIS PRIMARY SCHOOL MODERNISATION - LIST OF CONTRACTORS

There was submitted Report No 435/99 by the Director of Property Services detailing the list of contractors to be invited to tender for modernisation work to Glamis Primary School.

The Committee agreed that the six contractors on the undernoted list be invited to tender and that the two reserves be considered only if any of the six declined the invitation to tender, subject to satisfactory financial assessments being carried out by the Director of Finance.

W H Brown Construction (Dundee) Ltd, Dundee

Clachan Construction, Perth

G & B Contractors Ltd, Forfar

Muirfield Contracts Ltd, Dundee

Taycon Construction Ltd, Dundee

Webster Contracts Ltd, Kingsmuir, by Forfar

Reserves:

Andrew Shepherd & Sons Ltd, Forfar

Torith Ltd, Dundee

8. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 16 March 1999 was approved as a correct record and signed by the Convener;

(b) Appeals Sub-Committee

There was submitted and noted the minute of meeting of the Appeals Sub-Committee of the Personnel and Property Services Committee of 18 March 1999 (APPENDIX.)

9. MEETING THE CHILDCARE CHALLENGE: A CHILDCARE STRATEGY FOR SCOTLAND

With reference to Article 12 of the minute of meeting of the Social Work Committee of 13 April 1999 and Article 11 of the minute of meeting of the Education Committee of 20 April 1999, there was submitted Joint Report No 406/99 by the Director of Education and the Director of Social Work providing an update on developments within Angus since the publication of the Government’s White Paper "Meeting the Childcare Challenge: A Childcare Strategy for Scotland".

The Report confirmed the details of the planned expenditure on a variety of childcare initiatives on behalf of the recently appointed Angus Childcare Partnership. The Partnership had made a positive start and was well on course to achieve the targets set by the Scottish Office.

The Committee, for its interest, agreed:-

(i) to note the terms of the Report; and

(ii) to instruct the Directors of Education and Social Work to forward further, regular reports, describing the work of the Angus Childcare Partnership.

10. THE CHILDREN’S SERVICES DEVELOPMENT FUND

With reference to Article 7 of the minute of meeting of the Social Work Committee of 13 April 1999 and Article 12 of the minute of meeting of the Education Committee of 20 April 1999, there was submitted Joint Report No 402/99 by the Director of Social Work and the Director of Education advising the Committee of the announcement by the Secretary of State for Scotland that a sum of £36.7 million was being made available over the next three years to help improve children’s services in Scotland.

The Report detailed proposals for the Children’s Services Development Fund, which as well as meeting the objectives set for the use of the Fund by the Scottish Office, would also enhance the level of children’s services in Angus and help promote positive outcomes for children and young people who were looked after by Angus Council.

The Committee agreed:-

(i) to establish the post of Resource Worker in the Family Placement Team graded AP4/5 +1 (SCP27 -35);

(ii) to establish two temporary Resource Workers posts graded AP4/5 + 1(SCP27 -35), within the Family Placement Team, for a period of six months;

(iii) to establish two fte Social Worker posts, graded AP4/5 +1(SCP27 -35); and

(iv) to establish a temporary Link Teacher post within the Education Department, to be filled on a seconded basis.

11. ASSET MANAGEMENT PLAN

With reference to Article 7 of the minute of meeting of the Education Committee of 20 April 1999, there was submitted Joint Report No 423/99 by the Director of Education, the Director of Personnel and the Director of Property Services outlining progress to date in establishing an Asset Management Plan.

The Report indicated that SOEID Circular 6/97 had highlighted the importance of education authorities having an Asset Management Plan. Accordingly, in order for an Asset Management Plan to be completed for all establishments within a reasonable timescale, it was proposed to create a temporary post for a two year period, on an outposted basis from the Property Services Department, to complete the exercise.

The Committee, for its interest, agreed to note the contents of the Report.

12. PROGRESS REPORTS

(a) Delegated Buildings Works - Quarterly Report

With reference to Article 23(c) of the minute of meeting of this Committee of 1 December 1998, there was submitted Report No 462/99 by the Director of Property Services, giving details of tenders accepted and orders placed by the Director of Property Services under the Scheme of Delegation to Officers and Financial Regulations.

The Committee agreed to note the contents of the Report;

(b) Construction Projects 1998/99

With reference to Article 23(d) of the minute of meeting of this Committee of 5 December 1998, there was submitted Report No 463/99 by the Director of Property Services summarising the current position of contracts for which funding provision had been made within the Capital Programme for 1998/99.

The Committee agreed to note the contents of the Report.

13. VALEDICTORY REMARKS

As this was the last meeting of this Committee to be held before the elections, the Convener thanked all the officers for the support which he and the Committee had received over the last four years.