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Personnel and Property Committee

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 17 October 2000 at 4.00 pm

Present: Councillors ALISTAIR GRAY, ALEX KING, STEPHEN LESLIE, The Hon R J LESLIE MELVILLE, IAN MACKINTOSH, PETER MURPHY, PETER NIELD, BILL ROBERTON and DAVID SELFRIDGE.

Apologies: Apologies for absence were intimated on behalf of Councillors BILL MIDDLETON, ROB MURRAY, GLENNIS MIDDLETON and BRIAN MILNE.

In the absence of the Convener and the Vice-Convener, Councillor SELFRIDGE was appointed to the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2-6 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8 and 9.

2. HAND ARM VIBRATION SYNDROME

With reference to Article 3 of the minute of meeting of the Contract Services Committee of 3 October 2000, there was submitted Report No 1005/00 by the Contract Services Manager advising the Committee of the on-going progress in assessing and minimising the risk of hand arm vibration syndrome (HAVS) to Contract Services and Recreation Services staff and requesting that the City of Sunderland be appointed to undertake HAVS assessments during the next financial year.

The Committee, for its interest, agreed to note and approve the contents of the Report subject to the findings of the assessments being reported back when available.

3. AULD NICK, 126/128 HIGH STREET, CARNOUSTIE

With reference to Article 17 of the minute of meeting of the Social Work Committee of 3 October 2000, there was submitted Joint Report No 1002/00 by the Director of Property Services and the Director of Social Work advising the Committee of the outcome of negotiations with the Scottish Health Service regarding ownership of the property at 126 High Street, Carnoustie, known as the Auld Nick.

The Report indicated that although these premises had been taken over in 1962 by Angus County Council acting as Health Authority, no payment had ever been made to the former owners, Angus Joint Police Committee.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report;
  2. to approve the transfer of the property at 126 High Street, Carnoustie to the Council from the Scottish Health Service at a nil consideration, subject to the Health Service not being liable for payment of the original value plus interest;
  3. to declare the property surplus to the Council's requirements; and
  4. to authorise the Director of Property Services to market the premises for sale or lease.

4. PROPERTY TRANSACTIONS

With reference to Article 5 of the minute of meeting of this Committee of 30 August 2000, there was submitted Report No 1167/00 by the Director of Property Services advising the Committee of the outcome of negotiations for various property transactions.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1,2, 3 and 4 of the Report.

5. PROPERTY RENEWAL AND REPAIR FUND ­ SECURITY MEASURES AT GROUND MAINTENANCE DEPOTS

With reference to Article 7 of the minute of meeting of this Committee of 2 May 2000, there was submitted Report No 1168/00 by the Director of Property Services seeking approval for additional funding from the Property Renewal and Repair Fund to extend the scope of the security works at ground maintenance depots at an estimated cost of £15,000, bringing the total contribution from the Fund in respect of these works to £75,000.

The Report indicated that the schedule of security improvements detailed in the Report should be undertaken as a matter of urgency to further secure the properties following an incident in August 2000.

The Committee, for its interest, agreed:-

  1. to note the agreed funding package from the Property Renewal and Repair Fund and the Risk Management Fund;
  2. to approve the bid for additional funding in the sum of £15,000 from the Property Renewal and Repair Fund for these security measures; and
  3. to instruct the Director of Property Services to progress the works immediately.

6. PROPERTY ADVISER

With reference to Article 13 of the minute of meeting of the Education Committee of 10 October 2000, there was submitted Joint Report No 1141/00 by the Director of Education, the Director of Personnel and the Director of Property Services outlining progress which had been made in establishing an Asset Management Plan for all Educational Establishments and recommending the establishment of the post of Property Adviser. This would be an opportunity to deliver a better level of service across the Education and Property Services Departments in terms of co-ordination of works programmes and communication to ensure the correct flow of information.

The Committee, for its interest, agreed to approve the establishment of the post of Property Adviser, AP5 in the Property Services Department, to be outposted to the Education Department.

7. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 30 August 2000 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee of 26 September 2000, a copy of which is appended hereto, was submitted and noted (APPENDIX I).

8. SICKNESS ABSENCE 1999/2000

With reference to Article 11 of the minute of meeting of this Committee of 19 October 1999, there was submitted Report No 1169/00 by the Director of Personnel advising the Committee of the level of sickness absence within the Council during the financial year 1999/2000.

The Report summarised the information which had been submitted to the Committee on a quarterly basis and analysed the absence data for the Council for the 1999/2000 financial year, which showed a slight overall increase in the percentage of working days lost compared to 1998/99.

The Committee agreed to note the contents of the Report.

9. MONITORING OF EMPLOYEE TURNOVER 1999/2000

With reference to Article 19 of the minute of meeting of this Committee of 15 June 1999, there was submitted Report No 1170/00 by the Director of Personnel advising the Committee of the levels of employee turnover within the Council during the 1999/2000 financial year.

The Committee agreed to note the contents of the Report.

10. PROVISION OF JANITORIAL SERVICES FOR SCHOOLS

With reference to Article 14 of the minute of meeting of the Education Committee of 10 October 2000, there was submitted Joint Report No. 1140/00 by the Director of Education and the Director of Personnel outlining details of a pilot project to provide janitorial services within Forfar and Kirriemuir Schools on a cluster basis, for the period October 2000 to March 2001.

The Report indicated that the objective of the study would be to determine whether the proposals improved the level of janitorial services and the project would be evaluated to determine whether it might be introduced into all Angus schools.

The Committee, for its interest, agreed to note and approve the contents of the Report.

11. STUDY VISIT TO THE NETHERLANDS

With reference to Article 4 of the minute of meeting of the Housing Committee of 26 September 2000, there was submitted Report No. 782/00 by the Director of Housing containing feedback on the study visit to the Netherlands by officers of the Housing and Property Services Departments in August 2000 and making recommendations on how the findings of the study could be taken forward in Angus.

The Committee, for its interest, agreed to note and approve the contents of the Report.

12. ANGUS MENTAL HEALTH STRATEGY ­ DELIVERY OF STRUCTURED DAY SERVICES

With reference to Article 8 of the minute of meeting of the Social Work Committee of 3 October 2000, there was submitted Joint Report No. 992/00 by the Director of Social Work and the Director of Personnel outlining proposals for the reconfiguration of structured day services for adults with mental health needs and proposing amendments to the staffing establishment of the day access in Rural Angus Project. The proposals would enhance the integration of structured day services within the Mental Health Strategy and continue the valuable service provided by this project.

The Committee, for its interest, agreed:-

  1. to approve the deletion of post no 03/532 Senior Project Worker (AP6);
  2. to approve the establishment of one post of Project Worker (AP4/5+1);
  3. to approve the establishment of 1.25 full-time equivalent posts of Social Care Officer (SCP16-23); and
  4. to approve the deletion of post no 03/539 Clerical Assistant (GS1/2).

13. DELEGATED BUILDING WORKS ­ QUARTERLY REPORT

With reference to Article 10 of the minute of meeting of this Committee of 14 March 2000, there was submitted Report No 1171/00 by the Director of Property Services containing details of tenders accepted and orders placed by him under the Scheme of Delegation to Officers and the Financial Regulations, during the period 21 February to 25 September 2000.

The Committee agreed to note the contents of the Report.

14. PROGRESS REPORT ON CONSTRUCTION PROJECTS 2000/2001

There was submitted Report No 1172/00 by the Director of Property Services reviewing progress on projects up to the end of September 2000 for which funding provision had been made within the 2000/2001 Capital Programme, with a full copy of the Report having been placed in the Members' Lounge.

The Committee agreed to note the contents of the Report.

15. PLAYGROUND EQUIPMENT AND SAFETY SURFACING PROGRAMME - EARLY ACTION PROPOSALS

With reference to Article 4 of the minute of meeting of the Recreation and Cultural Services Committee of 5 October 2000, there was submitted Joint Report No 1125/00 by the Director of Recreation Services and the Director of Property Services seeking authority for implementation of safety improvements for equipment in play areas throughout Angus. These had been developed as a result of a risk assessment exercise which had identified that a number of areas required early action in terms of safety requirements.

The Report indicated that the estimated total cost of the early action programme was £133,425 with a projected timescale for carrying out all the work estimated at six months with the resultant spend over the next financial years being estimated at £107,000 in 2000/2001 and £26,425 in 2001/2002.

The Committee, for its interest, agreed to approve the recommendations as detailed in the Report.

16. ABOLITION OF FEUDAL TENURE ETC. (SCOTLAND) ACT 2000

There was submitted Report No 1195/00 by the Director of Law and Administration advising members of the legislative changes brought about by the Abolition of Feudal Tenure etc. (Scotland) Act 2000 which had received Royal Assent on 9 June 2000.

The Report indicated that this legislation would completely change the way in which property was owned in Scotland. The changes in the Act would also require the Council to look at the way in which property was disposed of and there would be a period of approximately two-three years from the date of Royal Assent until the main provisions of the Act came into force, to allow time to implement the required changes.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report and the implications of the new legislation; and
  2. to note that Reports on the individual transactions affected by the Act would be submitted in due course.
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