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Personnel and Property Committee

APPENDIX to the minute of meeting of the Personnel and Property Services Committee of 1 May 2001 (Article 12(b) refers)

MINUTE of MEETING of the EXECUTIVE SUB-COMMITTEE of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Committee Room, 7 The Cross, Forfar on Tuesday 10 April 2001 at 3.30 pm.

Present: Councillors BILL MIDDLETON, ROB MURRAY and PETER MURPHY.

Councillor BILL MIDDLETON, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Sub-Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded from the meeting during consideration of the following items, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8 and 9.

2. RECYCLING CENTRE, BRECHIN ­ PHASE 1 ­ COMPLETION CONTRACT

With reference to Article 12 of the minute of meeting of the Personnel and Property Services Committee of 30 January 2001, there was submitted Report No 419/01 by the Director of Property Services detailing tenders received for completion of Phase 1 of the Recycling Centre, Brechin, following the appointment of Receivers in respect of G & B Contractors Ltd, who had ceased work on all Council projects on 5 January 2001.

The Sub-Committee agreed to approve the action taken by the Director of Property Services, in consultation with the Convener, as follows:-

  1. to authorise acceptance of the tender for completion of the project, that of D A Kennedy (Construction) Ltd, Perth in the amount of £88,332.23, subject to estimated savings of £7,531, being the second lowest of the original tenders received;
  2. to note the estimated revised total cost of £165,346, an increase of £27,951 over the original estimated project cost of £137,395;
  3. to note that £22,138 of the increase would be met from the unpaid balance currently being held by the Council against work by G & B Contractors Ltd and that a claim would be lodged with the Receivers for the remaining £5,813;
  4. to note that an allowance of £131,000 had been made for this project in the Capital Monitoring ­ Composite Capital Programme, 2000/2001 and that additional provision may require to be made; and
  5. to note that the revenue expenditure arising from this project (first full year 2002/03) was £14,300 in respect of loan charges, calculated over twenty years.

The following matter was, on the determination of Convener, dealt with as a matter of urgency in order that revised tenders might be accepted prior to any possible increase in costs.

3. ACCESS OFFICE, MONTROSE, ALTERATIONS TO TOWN HOUSE ­ COMPLETION CONTRACT

With reference to Article 12 of the minute of meeting of the Personal and Property Services Committee of 30 January 2001, there was submitted Report No 454/01 by the Director of Property Services detailing tenders received for completion of the alterations to the Town House, Montrose to form an ACCESS Office, following the appointment of Receivers in respect of G & B Contractors Ltd, who had ceased work on all Council projects on 5 January 2001.

The Sub-Committee agreed:-

  1. to authorise the acceptance of the lowest tender for the Several Works of the Completion Contract, that of Muirfield (Contracts) Ltd Dundee in the amount of £237,253.56;
  2. to approve the acceptance of the negotiated tender for the Electrical Works of the Completion Contract, that of E Moir & Co Ltd, Montrose in the amount of £69,558.07;
  3. to approve the acceptance of the lowest tender for the Mechanical Works of the Completion Contract, that of Jaydee Heating Ltd, Dundee in the amount of £52,343.55;
  4. to approve the estimated total cost of £724,169, an increase of £31,169 over the previous estimated project cost of £693,000 (£696,000 less £3,000 for recent saving in dry rot treatment) and to note that an allowance of £696,000 had been made for this project in the Capital Monitoring ­ Composite Capital Programme, 2000/2001 although additional provision may require to be made;
  5. to note that the additional expense properly incurred by the Council as a result of determination of the contract was £72,911 against which an unpaid balance of £26,000 was being held by the Council and that claims would be lodged with the Bondsman and the Liquidators in due course for the increase in the project costs;
  6. to note that a further claim would be lodged for an estimated £44,670 in respect of liquidate and ascertained damages to be recovered from G & B Contractors Ltd against the contract; and
  7. to note the revenue implications arising from this project (first full year 2002/203) as contained in the Report.
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