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Personnel and Property Services Committee

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 12 June 2001 at 4.00 pm.

Present: Councillors BILL MIDDLETON, ALISTAIR GRAY, ALEX KING, The Hon R J LESLIE MELVILLE, IAN MACKINTOSH, GLENNIS MIDDLETON, BRIAN MILNE, PETER MURPHY, PETER NIELD, BILL ROBERTON and DAVID SELFRIDGE.

Apology: An apology for absence was intimated on behalf of Councillor ROB MURRAY.

Councillor BILL MIDDLETON, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press be excluded during consideration of items 2-12 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8 and 9.

2. LAND AT NEWTON FARM, CARNOUSTIE

With reference to Article 16 of the minute of meeting of the Recreation and Cultural Services Committee of 31 May 2001, there was submitted Joint Report No 656/01 by the Director of Property Services, the Director of Planning and Transport, the Director of Recreation Services and the Director of Education advising that the owner of Newton Farm, Carnoustie was prepared to grant the Council a free option to acquire land at this farm for the development of a recreational sports ground and associated facilities.

The Committee, for its interest, agreed to instruct the appropriate officers to enter into an option agreement with the owners of Newton Farm, Carnoustie, on the terms and conditions detailed in the Report.

3. "GOWANLEA", ARBROATH ­ ALTERATIONS TO PROVIDE OFFICE ACCOMMODATION AND DAY SERVICES FACILITIES (RE-ISSUE) ­ TENDER REPORT

With reference to Article 4 of the minute of meeting of this Committee of 13 March 2001, there was submitted Report No 688/01 by the Director of Property Services containing details of tenders received for alterations to provide office accommodation and day services at "Gowanlea", Arbroath.

The Committee agreed:-

  1. to approve the acceptance of the lowest tender submitted for the several works, that of Hall & Tawse Ltd, Dundee, in the modified amount of £449,838.15, subject to agreement with the contractor;
  2. to approve the estimated total cost of £550,448 (at out-turn prices) for this project;
  3. to note that Tayside Health Board would transfer £515,000 to the Council for the funding of this project on the basis of quarterly instalments in advance and that these monies would be ring fenced for the purposes of this project, leaving a net cost of £35,000 to be funded by the Council;
  4. to note that a net allowance of £35,000 for this project had been made in the 2000/04 Financial Plan and Capital Budget 2001/02;
  5. to note that a Minute of Agreement and a Lease had now been satisfactorily concluded between the Council and Tayside Primary Care NHS Trust;
  6. to note the additional revenue expenditure arising from this project (first full year 2003/04) as contained in the Report; and
  7. to note that the additional revenue expenditure detailed above was in respect of the additional costs incurred in converting "Gowanlea" from a vacant property to an operational base; that these costs would be allocated to the organisations accommodated in the building according to their usage of the facility; and that the Council's allocated running costs would be contained within the funding available for the Angus Mental Health Strategy.

4. ANNUAL SERVICING MAINTENANCE AND GAS SAFETY CHECKS TO DOMESTIC GAS APPLIANCES WITHIN THE COUNCIL HOUSING STOCK

With reference to Article 17 of the minute of meeting of the Housing Committee of 22 May 2001 , there was submitted Report No 710/01 by the Director of Property Services outlining the need to procure service contracts for the annual servicing and maintenance of gas appliances in the Council's housing stock, under the terms of the European Union Public Procurement Rules.

The Report indicated that to enable essential contractual arrangements to be put in place, it was recommended that the Director of Property Services be authorised to pursue interim negotiations with the present contractors, as detailed in the Report, and to take forward the European Union Procurement Rules procedures in order to secure contracts for annual servicing, maintenance and safety checks to domestic gas appliances in the Council's housing stock.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report;
  2. to note that the financial threshold for exemption from European Public Procurement Rules would now be exceeded and that formal tendering procedures in line with EU legislation would now apply to these service contracts, all in accordance with Financial Regulation 16.1.2.b;
  3. to authorise the Director of Property Services, in consultation with the Director of Finance and the Director of Law and Administration, to procure a contract for the future breakdown maintenance of gas appliances in the Council's housing stock and annual servicing of gas appliances in the Council's housing stock in all areas except Forfar and Kirriemuir;
  4. to authorise the Director of Property Services, in consultation with the Director of Finance and the Director of Law and Administration, to procure a contract for the annual servicing of gas appliances in the Council's housing stock in the Forfar and Kirriemuir areas;
  5. to the award of the contracts on the basis of a price/quality matrix in compliance with the "Restricted Procedure" tendering process in order to demonstrate best value in terms of value for money and quality in service delivery;
  6. to authorise the Director of Property Services, in consultation with the Director of Finance, to negotiate a contract extension with JM Guild for the ongoing servicing of gas appliances in the Council's housing stock in Forfar and Kirriemuir until 30 November 2001;
  7. to authorise the Director of Property Services, in consultation with the Director of Finance, to negotiate a contract extension with WRB Gas Ltd for the servicing of gas appliances in the remainder of the Council's housing stock and for the breakdown maintenance of all gas installations in the Council's housing stock until 30 November 2001; and
  8. to note that the Director of Property Services would bring forward a report to the Housing Committee on 7 August 2001 on the results of the OJEC advertisement and a proposed tender list for approval.

5. PROPERTY TRANSACTIONS

With reference to Article 6 of the minute of meeting of this Committee of 1 May 2001, there was submitted Report No 689/01 by the Director of Property Services advising the Committee of the outcome of negotiations for various property transactions.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1, 2, 3 and 4 of the Report.

6. REVIEW OF CLERICAL STAFF WITHIN SOCIAL WORK HEADQUARTERS

With reference to Article 16 of the minute of meeting of the Social Work Committee of 29 May 2001, there was submitted Joint Report No 644/01 by the Director of Social Work and the Acting Director of Personnel seeking approval to establish additional Clerical Assistant posts within the Social Work Department and outlining proposed changes to the existing structures with a view to providing adequate clerical support to meet the increasing demands of new developments.

The Committee, for its interest, agreed:-

  1. to approve the establishment of two Clerical Assistant posts (GS1/2) within Social Work Headquarters; and

  2. to approve the establishment of one part-time (0.7 whole time equivalent) Clerical Assistant post (GS1/2) within the Finance Section of the Social Work Department.

7. SERVICES FOR ADULTS WITH DISABILITIES ­ REVIEW OF MANAGEMENT STRUCTURE

With reference to Article 15 of the minute of meeting of the Social Work Committee of 29 May 2001, there was submitted Joint Report No 643/01 by the Director of Social Work and the Acting Director of Personnel proposing changes to the management structure for services to people with disabilities, with a view to improving the span of control for the Service Manager and offering clear career development opportunities.

The Committee, for its interest, agreed:-

  1. to approve the establishment of two posts of Resource Manager (AP8); and
  2. to approve the deletion of three Depute Manager posts (post nos 03/15, 03/31 and 03/42).

8. LETHNOT VILLAGE HALL LEASE

With reference to Article 14 of the minute of meeting of the Recreation and Cultural Services Committee of 31 May 2001, there was submitted Joint Report No 654/01 by the Acting Director of Cultural Services and the Director of Property Services seeking approval to lease Lethnot Village Hall to Lethnot Hall Management Group.

The Committee, for its interest, agreed to lease the Hall to the Lethnot Hall Management Group, on the terms and conditions detailed in the Report.

9. NEWTYLE WHARNCLIFFE HALL LEASE

With reference to Article 15 of the minute of meeting of the Recreation and Cultural Services Committee of 31 May 2001, there was submitted Joint Report No 655/01 by the Acting Director of Cultural Services and the Director of Property Services seeking approval to lease Newtyle Wharncliffe Hall to a local Hall Management Committee.

The Committee, for its interest, agreed to lease the Hall to a Hall Management Committee once this had been formed, on the terms and conditions detailed in the Report.

10. EMPLOYEE BENEFITS PACKAGE

With reference to Article 10 of the minute of meeting of this Committee of 17 March 1998, there was submitted Report No 692/01 by the Acting Director of Personnel reviewing the Employee Benefits Package and outlining proposals to continue with and introduce extensions to the package.

The Report indicated that the take-up by employees of the products/services in the package was evidence of the continuing success of this initiative and extensions to the package would continue to enhance the benefits available to all employees.

The Committee agreed to note and approve the contents of the Report.

11. EARLY RETIRAL/VOLUNTARY REDUNDANCY

With reference to Article 4 of the minute of meeting of this Committee of 13 June 2000, there was submitted Joint Report No 693/01 by the Acting Director of Personnel and the Director of Finance advising of the number of employees released on early retiral/voluntary redundancy and ill health retirement during 2000/01.

The Report indicated that twelve employees had been released on early retiral/voluntary redundancy compared with eight during 1999/2000. Twenty six employees had been released on ill health grounds compared with thirty two in 1999/2000.

The Committee agreed to note the contents of the Report.

12. PLANNING AND TRANSPORT DEPARTMENT ­ PROJECT OFFICER (ENVIRONMENTAL STRATEGY)

With reference to Article 15 of the minute of meeting of the Policy and Resources Committee of 8 December 1998, there was submitted Joint Report No 697/01 by the Director of Planning and Transport and the Acting Director of Personnel proposing the establishment of the post of Project Officer (Environmental Strategy) as part of the Council's ongoing commitment to Local Agenda 21.

The Committee, for its interest, agreed to approve the establishment of a post of Project Officer (Environmental Strategy) (AP4) within the Planning and Transport Department.

13. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 1 May 2001 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee of 22 May 2001, a copy of which is appended hereto, was submitted and noted (APPENDIX I).

14. SURESTART (SCOTLAND)

With reference to Article 11 of the minute of meeting of the Social Work Committee of 29 May 2001, there was submitted Joint Report No 640/01 by the Director of Social Work, the Director of Education and the Acting Director of Personnel outlining the progress of the Surestart (Scotland) initiative in Angus and recommending support for further developments during 2001/02.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report; and
  2. to approve the establishment of the following posts:
    • one Resource Worker (SCP27-35)
    • two Family Support Officers (SCP12-18)
    • 0.5 Home Visiting Teacher (TCS0-10)
    • 0.5 Clerical Assistant (GS1/2)

15. PROPOSALS FOR ENHANCING STAFF TRAINING AND DEVELOPMENT

With reference to Article 13 of the minute of meeting of the Social Work Committee of 29 May 2001, there was submitted Joint Report No 642/01 by the Director of Social Work and the Acting Director of Personnel detailing proposals for enhancing staff training and development in the Social Work Department.

The Report indicated that, if approved, these proposals would lead to a higher level of qualified staff throughout the Department and would provide increased career development opportunities.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report; and
  2. to approve the establishment of the undernoted posts:
    • six Workplace Assessor posts (AP3)
    • one part-time (0.5 WTE) Workplace Assessor post (AP3)
    • two Training Officer posts (AP6)
    • one part-time (0.5 WTE) Clerical Assistant post (GS1/2)

16. INDEPENDENT LIVING SCHEMES

With reference to Article 10 of the minute of meeting of the Social Work Committee of 29 May 2001, there was submitted Joint Report No 639/01 by the Director of Social Work and the Acting Director of Personnel proposing a merger of the Personal Assistance Scheme with the Direct Payments Scheme and recommending that additional eligibility criteria be established for accessing the Scheme.

The Report indicated that these changes were designed to enhance provision and to give individuals with disabilities more independence, power and real choice with regard to their personal care service provision.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report; and
  2. to approve an increase from 18.5 hours to 29.6 hours per week in respect of the post of Direct Payments Co-ordinator (Post No 08/19).

Councillor Nield requested that his dissent be recorded in terms of Standing Order 15(9)(ii).

17. SOCIAL WORK SERVICES AT NORANSIDE PRISON

With reference to Article 12 of the minute of meeting of the Social Work Committee of 29 May 2001, there was submitted Joint Report No 641/01 by the Director of Social Work and the Acting Director of Personnel detailing the workload of the staff of Noranside Prison Social Work Unit and recommending an increase in the establishment to enable the staff to be better placed to meet a recent significant increased workload.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report;
  2. to authorise the establishment of 0.5 post of Social Worker (SCP27-35); and
  3. to authorise an increase in the hours of the Clerical Assistant (post no 04/27) from 18.5 hours to 24 hours per week.

18. PERSONNEL DEPARTMENT: ANNUAL HEALTH & SAFETY REPORT

With reference to Article 24 of the minute of meeting of this Committee of 13 June 2000, there was submitted Report No 690/01 by the Acting Director of Personnel advising the Committee of health and safety events and issues within the Personnel Department during 2000/01 and setting out a health and safety Action Plan for 2001/02.

The Report indicated that no significant health and safety problems had occurred during 2000/01, nor were any identified through risk assessment, auditing or inspection of the Department's activities. A major event was the Department's achievement of the Scotland's Health at Work Scheme Gold Award, the details of which were reported to the Committee on 20 November 2000.

The Committee agreed to note the contents of the Report.

19. DISMISSAL APPEALS PROCEDURE

With reference to Article 7 of the minute of meeting of this Committee of 11 June 1996, there was submitted Report No 691/01 by the Acting Director of Personnel proposing changes to the Council's Dismissal Appeals Procedure in recognition of the potential implications of the Human Rights legislation.

The Committee agreed to approve the undernoted changes to the Dismissal Appeals Procedure to apply to all employees except teaching staff:-

  1. a representative of the Department which dismissed the employee should now present the case to the Appeals Sub-Committee with the Director of Personnel, or nominee, continuing to act as adviser to the Sub-Committee;
  2. an "Appeal Against Dismissal Submission by Appellant" form should be attached to the letter of dismissal from the Department and if the individual wished to appeal, he/she should complete and return that form to the Head of Department by no later than fourteen days after receipt of the dismissal letter;
  3. the Head of Department should acknowledge receipt of the form within five working days;
  4. within fourteen working days of receipt of the form at (iii) above the Head of Department should complete an "Appeal Against Dismissal Submission by Department" form and forward both forms to the Director of Law and Administration;
  5. the Director of Law and Administration should make the appropriate arrangements for the meeting of the Appeals Sub-Committee and forward the "Appeal Against Dismissal Submission by Department" form to the appellant along with the "Dismissal Appeals Procedure" and the "Notes for Appellant";
  6. both submission forms should be then issued to members of the Appeals Sub-Committee along with the agenda; and
  7. when the decision of the Appeals Sub-Committee was confirmed in writing to the appellant, the reasons for reaching that decision should also be given.

20. GUARANTEED INTERVIEW SCHEME FOR NEW DEAL PARTICIPANTS

There was submitted Report No 694/01 by the Acting Director of Personnel proposing the introduction of a scheme of guaranteed interviews for participants in the New Deal programmes managed by the Council.

The Report indicated that the New Deal programme was intended to help unemployed people into work by providing a range of assistance, including work experience, job focused training and basic skills training.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to approve the introduction of a scheme of guaranteed interviews for participants in New Deal programmes managed by the Council, provided that the applicants met the essential selection criteria in respect of the post for which they were applying.

21. PERSONNEL DEPARTMENT SERVICE PLAN 2001/2004

With reference to Article 13 of the minute of meeting of this Committee of 13 June 2000, there was submitted Report No 695/01 by the Acting Director of Personnel seeking approval of the Personnel Department's Service Plan for 2001/04.

The Report indicated that the Plan comprised three sections which detailed the aims, remit and customer base of the Personnel Department, the progress which had been made against the targets established in the 2000/01 Service Plan and the priority objectives which the Department aimed to achieve during 2001/02 and beyond.

The Committee agreed to approve the Personnel Department's Service Plan for 2001/04.

22. CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS 1994 ­ ESTABLISHMENT OF POST OF PLANNING SUPERVISION CO-ORDINATOR

There was submitted Joint Report No 696/01 by the Director of Property Services and the Acting Director of Personnel proposing the establishment of a post of Planning Supervision Co-ordinator within the Personnel Department, outposted to the Property Services Department, to assist the Council discharge its legal responsibilities for health and safety in respect of construction work.

The Committee agreed to authorise the establishment of a post of Planning Supervision Co-ordinator, grade AP5/6 within the Personnel Department.

23. SHOP AT 8 UNION STREET, MONIFIETH

There was submitted Report No 699/01 by the Director of Property Services advising the Committee that the shop at 8 Union Street, Monifieth was vacant and surplus to Council requirements as no other Department had expressed an interest.

The Committee agreed to declare the shop at 8 Union Street, Monifieth as surplus to requirements and instructed the Director of Property Services to arrange for the marketing and disposal of the property.

24. LOCHSIDE LEISURE CENTRE ­ STRUCTURAL INSPECTION

There was submitted Report No 698/01 by the Director of Property Services seeking homologation of an urgent property structural inspection commissioned, under delegated authority, to the Lochside Leisure Centre at an estimated cost of £15,000.

The Report indicated that the Leisure Centre had a long-standing subsidence problem and, following an initial structural inspection, had been the subject of a monitoring regime by the Roads Department. Although the subsidence problem appeared to have stabilised, recent advice from the Roads Department had recommended that a more extensive investigation of the structural stability of the building should be undertaken in the immediate future. An investigation had been commissioned because of the urgency with which it was needed to enable a strategy for remedial works, if required, to be prepared in the autumn, with the agreement of the Convener of the Personnel and Property Services Committee and the Director of Finance.

The Committee, for its interest, agreed to homologate the provision of £15,000 from the Property Renewal and Repair Fund in financial year 2000/01 for the execution of an urgent structural inspection at Lochside Leisure Centre.

25. REPLACEMENT OF THERMOSTATIC MIXING VALVES AND OTHER REMEDIAL MEASURES PHASE 2 ­ HEALTH AND SAFETY

With reference to Article 17 of the minute of meeting of the Finance and Information Technology Committee of 13 March 2001, there was submitted Report No 700/01 by the Director of Property Services seeking approval for the provision of supplementary funding from the Property Renewal and Repairs Fund to cover the cost of the second phase of repairs and renewals of thermostatic mixing valves and a range of additional remedial measures in non-housing properties.

The Committee, for its interest, agreed:-

  1. to note the requirement for the repair and renewal of thermostatic mixing valves and associated additional remedial measures in non-housing properties;
  2. to approve the bid for supplementary funding in the sum of £55,000 from the Property Renewal and Repairs Fund 2001/02 for Phase 2 of a repair and renewal programme; and
  3. to instruct the Director of Property Services to progress Phase 2 of these works immediately and to submit a further report detailing the final phase (Phase 3) of this programme.

26. PROPERTY RENEWAL AND REPAIRS FUND ­ FUNDING ARRANGEMENTS AND PROGRAMME OF URGENT REPAIRS ­ PHASE II

With reference to Article 18 of the minute of meeting of the Finance and Information Technology Committee of 13 March 2001, there was submitted Report No 701/01 by the Director of Property Services advising on the eleventh phase of budgetary provision from the Property Renewal and Repairs Fund and the programmes of urgent repairs to be undertaken.

The Report indicated that the programme of urgent repairs, as detailed in Appendix 1 to the Report, had been prepared following detailed consideration of the five year costed and prioritised programme of planned maintenance work. The repairs had been discussed and agreed with the respective departments as being their highest priorities for this funding and the proposed expenditure had been agreed with the Director of Finance.

The Committee, for its interest, agreed:-

  1. to approve the provision of £155,000 from the Property Renewal and Repairs Fund for the execution of urgent property repairs; and
  2. to note and approve the programme of urgent repairs being undertaken by the Director of Property Services in agreement with the Director of Finance, based upon these funding arrangements.

27. GLAMIS PRIMARY SCHOOL ­ DRY ROT AND OTHER REPAIRS

With reference to Article 2 of the minute of meeting of this Committee of 29 November 1999, there was submitted Report No 708/01 by the Director of Property Services regarding urgent property repairs that had been undertaken, under delegated authority, to Glamis Primary School at an estimated cost of £50,000. However, as these works were to be funded from the Property Renewal and Repairs Fund, homologation of the Director's actions was required. The Report indicated that, whilst undertaking works for the alteration to the existing stone built school, extensive dry rot had been found and it had been necessary for extensive remedial works to be undertaken which could not be contained within the project funding arrangements. A BMS system was added to the scope of the works as part of the ongoing energy conservation and additional works were identified which could not be contained within the maintenance funding contribution. These additional works, as a consequence of the urgency with which they were needed, had been implemented with the agreement of the Convener of the Personnel and Property Services Committee and the Director of Finance.

The Committee, for its interest, agreed to homologate the provision of £50,000 from the Property Renewal and Repairs Fund in the financial year 2000/01 for the execution of urgent property repairs at Glamis Primary School.

28. REPAIRS TO CROMBIE AND MONIKIE RESERVOIRS ­ PREPARATION AND INVESTIGATION WORKS

There was submitted Joint Report No 702/01 by the Director of Property Services and the Director of Recreation Services seeking approval for the provision of supplementary funding from the Property Renewal and Repairs Fund to undertake preparation and investigative works to assess the scope of remedial measures necessary to the reservoirs at Crombie and Monikie.

A recent report by the inspecting engineer had identified that extensive remedial works were necessary and the costs of these works had been provisionally assessed, although, to obtain a more accurate assessment, it would be necessary to undertake preparation and investigative works, preceded by the de-watering of the reservoirs.

The Committee, for its interest, agreed:-

  1. to note the requirement for remedial measures to the reservoirs at Crombie and Monikie Country Parks;
  2. to note that a further report would be submitted detailing the finalised scope of work, costs and funding arrangements;
  3. to approve the bid for supplementary funding in the sum of £31,000 from the Property Renewal and Repairs Fund; and
  4. to instruct the Director of Property Services to progress this inspection timeously.

29. BRECHIN CATHEDRAL CEMETERY WALL ­ URGENT REPAIRS

There was submitted Report No 707/01 by the Director of Property Services seeking approval to carry out urgent repairs to the cemetery wall at Brechin Cathedral, at an estimated cost of £20,000.

The Report indicated that, following a concern raised by a member of the Recreation Services staff, a structural engineer from the Roads Department had been called in to investigate a partial collapse and other cracking of the north and east sections of the wall and had recommended that urgent repairs be carried out as there was a risk of public injury.

The Committee, for its interest, agreed:-

  1. to note the requirement for urgent repairs to Brechin Cathedral cemetery wall;
  2. to approve the bid for supplementary funding in the sum of £20,000 from the Property Renewal and Repairs Fund; and
  3. to instruct the Director of Property Services to undertake these urgent repairs immediately.

30. PERFORMANCE MANAGEMENT AND PLANNING AUDIT ­ PROPERTY SERVICES

There was submitted Report No 703/01 by the Director of Property Services presenting the main findings of a performance management and planning audit carried out by Audit Scotland, within the Property Services Department.

The Report indicated that Audit Scotland had identified that the Department had a clear commitment to and was making progress in implementing a Best Value Performance Management and Planning Framework. The Department's strengths had been acknowledged and the areas for improvement had been prioritised with an agreed action plan and targets set for the coming year.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to instruct the Director of Property Services to implement the Improvement Action Plan contained in the Report.

31. PROVISION OF FINGER GUARDS IN COUNCIL PROPERTIES ­ PHASE 2

With reference to Article 27 of the minute of meeting of this Committee of 13 June 2000, there was submitted Report No 704/01 by the Director of Property Services seeking approval for the provision of supplementary funding from the Property Renewal and Repairs Fund to allow the second phase of the installation of finger guards in selected non-housing properties.

The Committee, for its interest, agreed:-

  1. to note the requirement for remedial safety measures to be carried out in specific non-housing properties;
  2. to note the agreed funding package from the Property Renewal and Repairs Fund and the Education Client Revenue Budget for Phase 2 of the programme;
  3. to approve the bid for supplementary funding in the sum of £33,000 from the Property Renewal and Repair Fund 2001/02 for Phase 2 of a remedial safety measures programme; and
  4. to instruct the Director of Property Services to progress Phase 2 of these works immediately and to submit a further report detailing the final Phase (Phase 3) of this programme.

32. PROPERTY SERVICES DEPARTMENT ANNUAL HEALTH AND SAFETY REPORT

With reference to Article 24 of the minute of meeting of this Committee of 13 June 2000, there was submitted Report No 701/01 by the Director of Property Services, together with a copy of the Property Services Department's Annual Health and Safety Report for 2000/01.

The Report indicated that a wide range of health and safety issues had been covered during the course of the year within the Property Services remit and highlighted the action taken to reduce risk through planned improvements.

The Committee agreed to note the contents of the Report.

33. PROPERTY SERVICES DEPARTMENT ­ SERVICE PLAN 2001/04

With reference to Article 26 of the minute of meeting of this Committee of 13 June 2000, there was submitted Report No 706/01 by the Director of Property Services presenting the Property Services Department's Service Plan for 2001/04 which had been prepared in the context of the Council's strategic planning process.

The Report indicated that the Plan outlined the way in which the Property Services Department would deliver its services to the Council and service departments during the next three years, together with the improvement action points identified by Audit Scotland (see Article 30 above).

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to approve the Service Plan for 2001/04 in respect of the Property Services Department.
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