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Personnel and Property Services Committee

MINUTE of MEETING of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Town and County Hall, Forfar on Tuesday 16 October 2001 at 4.00 pm.

Present: Councillors BILL MIDDLETON, RON SCRIMGEOUR, ALISTAIR GRAY, ALEX KING, The Hon R J LESLIE MELVILLE, IAN MACKINTOSH, GLENNIS MIDDLETON, BRIAN MILNE, PETER MURPHY, ROB MURRAY, PETER NIELD, BILL ROBERTON and DAVID SELFRIDGE.

Councillor BILL MIDDLETON, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of items 2-3 below, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8 and 9.

2. PROPERTY TRANSACTIONS

With reference to Article 3 of the minute of meeting of this Committee of 28 August 2001, there was submitted Report No 1135/01 by the Director of Property Services advising the Committee of the outcome of negotiations for various property transactions.

The Committee agreed to note the conclusion of negotiations for the items contained in Appendices 1, 2 and 3 of the Report.

3. PROPOSED LEASE OF LAND AT ROSEMOUNT ESTATE, HILLSIDE

With reference to Article 2 of the minute of meeting of the Recreation and Cultural Services Committee of 18 January 2001, there was submitted Joint Report No 1136/01 by the Director of Property Services, the Director of Recreation Services and the Director of Law and Administration advising members of the outcome of negotiations for the lease of land at Rosemount Estate, Hillside.

The Report indicated that, following a public meeting chaired by the local member, Councillor Ritchie, on 25 January 2001, it had been indicated that there was no support for the sale of the ground and it was now considered that the most appropriate way forward was for the Council to enter into a long lease.

The Committee agreed:-
  1. to note the views expressed at the public meeting held on 25 January 2001; and
  2. to approve the lease of two areas of land extending to a total of 1.20 hectares at Rosemount Estate, Hillside to Mr and Mrs Selwa on the strict understanding that the land would be used only for garden ground and woodland, and otherwise in accordance with the terms and conditions detailed in the Report.

4. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 28 August 2001 was approved as a correct record and signed by the Convener;

(b) Sounding Board

The minute of meeting of the Sounding Board of 3 September 2001, a copy of which is appended hereto, was submitted and noted (APPENDIX I);

(c) Appeals Sub-Committee

The minute of meeting of the Appeals Sub-Committee of 4 September 2001, a copy of which is appended hereto, was submitted and noted (APPENDIX II);

(d) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee of 25 September 2001, a copy of which is appended hereto, was submitted and noted (APPENDIX III).

5. SICKNESS ABSENCE

(a) Annual Report

With reference to Article 8 of the minute of meeting of this Committee of 17 October 2000, there was submitted Report No 1154/01 by the Acting Director of Personnel advising the Committee of the level of sickness absence within the Council during the financial year 2000/2001.

The Report summarised information which had been submitted to the Committee on a quarterly basis and analysed the absence data for the Council in respect of 2000/2001, which showed a slight overall decrease in the percentage of working days lost due to sickness, compared with 1999/2000 and compared favourably with national figures.

The Committee welcomed this trend and agreed to note the contents of the Report.

(b) Quarterly Report

With reference to Article 10 of the minute of meeting of this Committee of 28 August 2001, there was submitted Report No 1155/01 by the Acting Director of Personnel advising the Committee of the level of sickness absence within the Council during the period 1 April to 30 June 2001.

The Report summarised information which was submitted by Departments on a quarterly basis and analysed the absence data which showed a slight increase during the period under review but still compared favourably with national figures.

The Committee agreed to note the contents of the Report.

6. BEST VALUE SERVICE REVIEWS ­ PROGRESS REPORTS

(a) Training Services ­ Government Training Schemes

With reference to Article 20 of the minute of meeting of this Committee of 30 January 2001, there was submitted Report No 1156/01 by the Acting Director of Personnel advising of progress made in relation to the Service Improvement Plan arising from the Best Value Service Review of the Personnel Department's Training Services ­ Government Training Schemes.

The Committee agreed to note the significant progress made in implementing the Service Improvement Plan, as detailed in the Appendix to the Report.

(b) Recruitment Advertisement and Administration Service

With reference to Article 18 of the minute of meeting of this Committee of 31 August 1999, there was submitted Report No 1157/01 by the Acting Director of Personnel advising of progress made in relation to the Service Improvement Plan arising from the Best Value Service Review of the Personnel Department's Recruitment Advertisement and Administration Service.

The Committee agreed to note the significant progress made in implementing the Service Improvement Plan, as detailed in the Appendix to the Report.

(c) Employee Development Service

With reference to Article 13 of the minute of meeting of this Committee of 13 June 2000, there was submitted Report No 1158/01 by the Acting Director of Personnel advising of progress made in relation to the Service Improvement Plan arising from the Best Value Service Review of the Personnel Department's Employee Development Service.

The Committee agreed:-

  1. to note the significant progress made in implementing the Service Improvement Plan, as detailed in the Appendix to the Report; and
  2. to express their appreciation to all staff involved in implementing the Plans detailed at (a)-(c) above which would enhance the quality of service provided by the Council.

7. REVISION OF HEALTH AND SAFETY POLICY

With reference to Article 2 of the minute of meeting of this Committee of 20 March 1996, there was submitted Report No 1159/01 by the Acting Director of Personnel proposing a revision of the Council's General Statement of Health and Safety Policy.

The Report indicated that, as a consequence of the most recent review of the existing policy, it was suggested that the undernoted minor changes be made:-

The Committee agreed to approve the revised version of the Council's General Statement of Health and Safety Policy, as detailed in the Appendix to the Report, which would be produced in a leaflet form and issued to all existing and new employees.

8. ESTABLISHMENT CHANGES

With reference to Article 13 of the minute of meeting of this Committee of 28 August 2001, there was submitted Report No 1160/01 by the Acting Director of Personnel summarising proposed changes in the establishment of the Social Work Department, as noted by the Social Work Committee on 2 October 2001.

The Committee, for its interest, agreed to approve the changes to the establishment of the Social Work Department, as detailed in the Report.

9. PARTNERING IN THE CONSTRUCTION INDUSTRY

With reference to Article 13 of the minute of meeting of the Policy and Resources Committee of 4 September 2001, there was submitted Report No 1023/01 by the Director of Property Services advising the Committee of the ideology of partnering in the construction industry and seeking approval for this approach to be added to the existing procurement methods available to the Council for use where this would be beneficial for the Council.

The Committee, for its interest, agreed to approve the recommendations, as detailed in the Report.

10. PROPERTIES AT 17/19 ARGYLL STREET, BRECHIN

There was submitted Report No 1137/01 by the Director of Property Services advising the Committee that the properties at 17/19 Argyll Street, Brechin were vacant and surplus to Council requirements as no Department had either expressed an interest in them, or identified a suitable alternative use.

The Committee agreed to declare these properties as surplus to requirements and instructed the Director of Property Services to arrange for them to be marketed for sale.

11. PROGRESS REPORTS

(a) Energy Budget Progress Report 2001/2002

With reference to Article 26(b) of the minute of meeting of this Committee of 28 August 2001, there was submitted Report No 1138/01 by the Director of Property Services setting out the current status of expenditure on the individual Council Heating Fuel and Electricity budgets for non-Housing property.

The Committee agreed to note the contents of the Report.

(b) Property Maintenance Progress Report 2001/2002

With reference to Article 26(a) of the minute of meeting of this Committee of 28 August 2001, there was submitted Report No 1139/01 by the Director of Property Services setting out the current status of expenditure on the maintenance of non-Housing properties.

The Committee agreed to note the contents of the Report.

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