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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 17 October 1996 at 4.00 pm.

Present: Councillors SANDY WEST, WILLIAM CROWE, FRANK ELLIS, JOHN GIBB, IAN MACKINTOSH, WILLIAM MIDDLETON, BRIAN MILNE, ROB MURRAY, ALEX SHAND and RICHARD SPEIRS.

Apologies: Apologies for absence were intimated on behalf of Councillor GEORGE ALLAN, Provost Mrs FRANCES E DUNCAN and Councillor GEORGE LAMONT.

Councillor WEST, Convener, in the Chair.

1. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded from the meeting during consideration of Articles 2 to 4 below so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8, 9 and 10.

2. A92 MONTROSE INNER RELIEF ROAD - CHANGES TO SUB-CONTRACTORS

There was submitted Report No 845/96 by the Director of Roads detailing changes to two specialist sub-contractors for soft landscaping and signing from those originally listed by the main contractor, Balfour Beatty at the time of tendering for the contract for the A92 Montrose Inner Relief Road.

The Committee agreed to note the change in the soft landscaping sub-contractor from Minto to Ashlea Landscaping Ltd and the change in the signing sub-contractor from Pearce Gowshall to Dee Organ.

3. ACCEPTANCE OF TENDERS BY THE DIRECTOR OF ROADS

In accordance with the Council’s Financial Regulations, there was submitted and noted Report No 856/96 by the Director of Roads detailing those tenders accepted by him during the period from 1 April 1996 to 30 September 1996 in respect of works (a) not exceeding £25,000 in value for consultant services, and (b) not exceeding £50,000 in value for construction/civil engineering works.

4. MONTROSE SEAFRONT

(a) Proposed Redevelopment

With reference to Article 5 of the minute of the meeting of the Recreation and Cultural Services Committee on 10 October 1996, there was submitted Joint Report No 827/96 by the Director of Planning, Transport and Economic Development and the Directors of Recreation Services and Roads outlining the sketch designs and budget costs for the proposed redevelopment of the seafront at Montrose following public consultation in the town. The Report detailed the financial implications for Angus Council of proceeding with the project and set out the proposed programme of implementation.

Having noted that the Report would also be considered by the Planning and Transport Policy Committee at a meeting to be held later this day, the Committee agreed to approve, for its interest, the recommendations set out in Report No 827/96.

(b) Select List of Tenderers

With reference to the foregoing item, there was submitted Joint Report No 884/96 by the Director of Roads and the Director of Planning, Transport and Economic Development recommending eight contractors for inclusion on the select list of approved tenderers for landscape works and other improvements at the proposed Montrose Seafront Development. The Report set out the estimated cost of the works.

The Committee agreed to approve the select list of tenderers in Report No 884/96 for the proposed Montrose Seafront Development.

5. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 29 August 1996 was approved as a correct record and signed by the Convener.

6. DIRECTOR OF ROADS - APPOINTMENTS AND PRESENTATIONS

There was submitted Report No 853/96 by the Director of Roads advising of his recent appointment to professional bodies and future formal presentations to be made by him.

The Committee agreed:-

(i) to note and congratulate the Director of Roads on his appointment (a) as a Committee member of the Institution of Civil Engineers (Edinburgh and East of Scotland Association); and (b) as the Chairman of the Funding and Procurement Group of the County Surveyors Society (Scottish Branch) which was the body nationally responsible for promoting the interests of local authorities on road and transportation related issues;

(ii) to note that the Director would make formal presentations on:-

(a) the A92 "PFI The Way Forward?" on 23 October 1996 to the Institution of Civil Engineers in the Town and County Hall, Forfar; and

(b) the Montrose Inner Relief Road on 25 February 1997 at the Joint Meeting of the Institution of Civil Engineers and Institution of Highway and Transportation at a venue to be arranged; and

(iii) to note that, in connection with the above, the Director would endeavour to promote the interests of Angus Council in accordance with its strategic statement.

7. TOURISM SIGNPOSTING POLICY

There was submitted Joint Report No 859/96 by the Director of Roads and the Director of Planning, Transport and Economic Development outlining a tourism signing policy for Angus which had been prepared in conjunction with Angus and City of Dundee Tourist Board, Scottish Enterprise Tayside and the Scottish Tourist Board, in light of a revised Scottish Office Circular (SOID 27/1995) on tourism signposting. The proposed policy was attached to the Report.

Having noted that the terms of the Report would also be considered by the Planning and Transport Policy and Development Control Committees, the Committee agreed:-

(i) to approve the policy attached to Report No 859/96 as the basis for determining applications for signing to tourist attractions and facilities; and

(ii) to make representations to the Scottish Office that the regulations in the Circular be adopted in respect of trunk roads as well as local roads.

8. IMPLICATIONS OF THE LANDFILL TAX

There was submitted Report No 852/96 by the Director of Roads outlining the implications for the Council’s Roads Department of the landfill tax which had been introduced on 1 October 1996.

The Report advised that, as with charges for waste disposed of at present, the new tax would ultimately be charged to the Roads Department’s account. In the past, some recycling had been achieved by storing and re-using surface planings. This often provided a saving on transport and disposal charges.

The Committee noted the contents of the Report and the financial implications of the landfill tax on the Roads Department and agreed that the Director of Roads should examine alternative ways of storing and re-using as much surface material as possible in order to minimise the financial impact of the tax.

9. ROAD SAFETY - SAFE ROUTES TO SCHOOL

With reference to Article 6(a) of the minute of the meeting of the Roads Committee of 25 April 1996, there was submitted Report No 855/96 by the Director of Roads discussing the implementation of appropriate traffic engineering measures identified as a result of the recent study on safe routes to school.

The Report advised that, although most schools were adequately provided for, there was scope for improvement at certain locations. In order to ensure a consistent standard of basic street environment surrounding schools, the Report proposed that any deficiencies be made good as a top priority. This work would be done regardless of any schools ranking position in the "league table" of projects identified by the study.

The Committee agreed:-

(i) to approve the immediate provision in the current financial year of signing, road marking and barrier improvements, where necessary, to ensure consistency at all schools; and

(ii) to note that a prioritised list of desirable projects identified from the study would be submitted to the next meeting of the Roads Committee to be held on 28 November 1996.

10. PROVISION OF CYCLE TRACK AT BRECHIN ROAD, MONTROSE

With reference to Article 8 of the minute of the meeting of the Roads Committee of 6 June 1996, there was submitted Report No 848/96 by the Director of Roads proposing that a cycle track be provided along the south side of Brechin Road, Montrose in order to encourage cycling in the Montrose area.

The Report advised that a number of measures for cyclists were already in place in Montrose which, as a relatively flat area, was ideally suited for cycling trips and recommended that the new cycle track should link up with existing facilities as outlined in the plan attached to the Report.

The Committee agreed to the provision of a cycle track along the south side of the Brechin Road, Montrose from the Inner Relief Road to the Distillery area as outlined in Report No 848/96.

11. ROADS MANUAL SERVICES - CONSULTATION WITH THE MARKET

There was submitted Report No 854/96 by the Director of Roads advising that, in accordance with Scottish Office Circular 6/96, it was a requirement of the Council to consult "the market" as an integral element of the pre-tendering phase of CCT contracts, including roads manual services.

The Report summarised the key principles contained in the various guidance documents issued by the Secretary of State with regard to the tendering process associated with CCT contracts and set out specific guidance on the consultation with the market, contract duration and contract packaging.

The Report concluded that consultation could be best achieved by public advertisement which would allow both local and national contractors to have the opportunity to express their views on the "Contract Package". Advertising costs could be met from the 1996/97 Revenue Budget for the Roads Department.

The Committee approved the terms of the Report and agreed:-

(i) that an advert be placed inviting the market to comment on the issues associated with the proposed packaging of roads manual services for CCT; and

(ii) that the advert be published as a notice in accordance with EC Directive 93/37/EEC - Works Contracts - Pre-information Procedures.

12. IMPROVEMENTS AT VARIOUS ROAD JUNCTIONS

There was submitted Report No 851/96 by the Director of Roads recommending the implementation of various road junction improvement schemes detailed in the plans attached to the Report, which had been identified as necessary by Tayside Regional Council. The Report set out the financial and property implications of the Schemes.

The Committee agreed to the implementation, subject to appropriate land acquisition, of the junction improvement schemes identified by the previous roads authority at:-

(i) Shanwell Road/C62 junction on the Carnoustie - Balmachie road situated at the Carnoustie burgh boundary;

(ii) Memus Road U400/C31 junction on the Kirriemuir-Brechin road situated approximately 6.25 km north-east of Kirriemuir;

(iii) C51/C53 Gask Crossroads near Letham;

(iv) Newton Road U340/B954 junction on the Dundee-Newtyle road situated approximately 3.5 km south of Newtyle; and

(v) Myre Road/Craig o’ Loch Road junction in Forfar.

13. IMPROVEMENT TO ROAD JUNCTION: A937 HILLSIDE BY MONTROSE

There was submitted Report No 850/96 by the Director of Roads recommending that an improvement be made to the road junction at the A937 Hillside, Montrose as detailed on the plan attached as Appendix B to the Report. The scheme, which had been inherited by Angus Council from Tayside Regional Council as legally committed, included a number of minor amendments to the original scheme, and could be met from within the Capital Budget in the current financial year.

The Committee agreed to approve the proposal to carry out an improvement to the A937 Hillside junction at an estimated cost of £87,000.

14. STOPPING-UP OF VARIOUS ROADS IN THE VICINITY OF GLAXO WELLCOME, MONTROSE

There was submitted Report No 849/96 by the Director of Roads recommending that, in order to improve the overall safety and security of the Glaxo Wellcome industrial area, certain roads be stopped up as detailed on the Plan attached to the Report.

The Committee agreed to stop up certain lengths of Barrack Road, Cobden Street and the right of way from Waterside Road southwards to the shore at Montrose, subject to the consideration of any comments received and detailed arrangements being agreed by the appropriate officers.

15. TRAFFIC ORDERS

(a) Temporary Traffic Orders

There was submitted and noted Report No 804/96 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (Greenburn Bridge, Monikie) (Temporary Prohibition of Driving) Order 1996;

(ii) Angus Council (Kirkton of Kinnettles, Newmill, Mills and Powmouth Bridges) (Temporary Weight Restrictions) Order 1996;

(iii) Angus Council (B9127 Douglastown-Arbroath Road, Inverarity) (Temporary Prohibition of Driving) Order 1996;

(iv) Angus Council (Meikle Forter Bridge, Glenisla) (Temporary Prohibition of Driving) Order 1996;

(v) Angus Council (Don Street, Forfar) (Temporary Prohibition of Driving) Order 1996;

(vi) Angus Council (Coastal Path at Milton Mill, Monifieth) (Temporary Prohibition of Pedestrians) Order 1996;

(vii) Angus Council (Catherine Street, Arbroath) (Temporary Prohibition of Driving) Order 1996; and

(viii) Angus Council (Stiven Crescent, Kirriemuir) (Temporary Prohibition of Driving) Order 1996.

(b) Angus Council (Montrose Inner Relief Road) (Clearway) Order 1996

There was submitted Report No 805/96 by the Director of Law and Administration recommending the introduction of a 24 hour Clearway Order on the Montrose Inner Relief Road to facilitate the free flow of traffic on this new major traffic route from its junction with Bridge Street generally northwards to its junction with Brechin Road and eastwards to its junction with North Esk Road.

Following the preparation of a draft Order and during the statutory consultation period, no adverse comments had been received and this Committee, at its meeting of 6 June 1996 (Article 12(b) refers) had authorised the formal publication of the draft Order. This had subsequently been done with no objections being received.

The Committee agreed to recommend that the Council now make the Order.

(c) Angus Council (Restricted Roads) (Variation) Order 1996

There was submitted Report No 806/96 by the Director of Law and Administration recommending the introduction of the above Order which would introduce a 30 mile per hour speed limit in the interests of pedestrian and traffic safety on the Montrose Inner Relief Road from its junction with Bridge Street generally northwards to its junction with Brechin Road and eastwards to the junction with North Esk Road.

Following the preparation of a draft Order and during the statutory consultation period, no adverse comments had been received and this Committee had authorised the formal publication of the draft Order at its meeting held on 6 June 1996 (paragraph 12(c) refers). This had subsequently been done with no objections being received.

The Committee agreed to recommend that the Council now make the Order.

(d) Traffic Orders - Update

With reference to Article 11 of the minute of the meeting of this Committee of 6 June 1996, there was submitted Report No 857/96 by the Director of Roads setting out in a table attached to the Report, those Traffic Regulation Orders currently being processed and their stage of progress.

The Committee agreed to note the contents of the Report.

16. NEW ROAD

(a) Application for Construction Consent

The Committee agreed that the undernoted application for construction consent be approved, subject to conditions which had been agreed with the applicant, and that the revenue implications arising from the routine maintenance of the carriageway, footway and street lighting be noted:-

Location Applicant Revenue Implications per annum
Marykirk Road, Hillside, Montrose - Phase 2 A. Brown, Esq. £805.00

(b) List of Public Roads

The Committee agreed that, on the satisfactory completion of this road, and if so requested by the applicant, the above road be entered in the List of Public Roads for the purposes of management and maintenance in terms of the Roads (Scotland) Act 1984.

17. A930 FERRY ROAD/GRANGE ROAD, MONIFIETH - TRAFFIC SIGNALS

With reference to Article 3 of the minute of the meeting of this Committee held on 29 August 1996, there was submitted Report No 858/96 by the Director of Roads recommending the introduction of traffic signals with pedestrian facilities at the junction of Ferry Road/Maule Street and Grange Road, Monifieth. The estimated cost of £25,000 could be met from the Department’s 1996/97 Capital Budget, with maintenance costs being met from future Revenue Budgets.

The Committee agreed to the introduction of traffic signals incorporating facilities for pedestrians at the junction of Ferry Road/Maule Street and Grange Road, Monifieth.

18. NEW STREET NAMES

(a) Housing Development at Cliffburn Road, Arbroath

There was submitted Report No 879/96 by the Director of Roads seeking approval of the street names suggested by the developer for two new roads which had been constructed in conjunction with Phases 1 and 2 of the housing development at Cliffburn Road, Arbroath, and recommending that a suitable name be put forward to the Committee at a later date for Phase 3.

The Committee agreed:-

(i) that Phase 1 of the development comprising the new cul-de-sac off Edradour Gardens should be known as "Edradour Place";

(ii) that the road comprising Phase 2 of the development be known as "Donaldson’s Acre"; and

(iii) that a further Report be submitted to this Committee regarding the name for the road comprising Phase 3 of the development.

(b) Montrose Inner Relief Road

There was submitted Report No 890/96 by the Director of Roads advising that the Montrose Inner Relief Road would be substantially completed by late December 1996 and that a suitable street name would be required prior to this date.

The Report recommended, in view of the prestigious nature of the scheme, that a competition be held to find the most appropriate name(s) for the new road and sought authorisation for the Director of Roads to organise a competition amongst schools in the Montrose area to provide street name(s) for the Montrose Inner Relief Road in accordance with the details set out in Appendix A to the Report.

The Committee agreed:-

(i) to approve the principle of a naming competition and to delegate to a sub-group (comprising Councillors West, Crowe, Ritchie, Norrie, Murray and Allan) to judge the entries;

(ii) to authorise a suitable prize to be awarded to the winning entry(ies); and

(iii) to approve the renaming of the section of Western Road from Lower Hall Street to Medicine Well Park as "Western Road North".

(c) Housing Development at Bucklershead, Kellas

There was submitted Report No 894/96 by the Director of Roads seeking approval of a street name from the three names suggested by the developer for the new road which had been constructed in conjunction with the housing development at Bucklershead, Kellas.

Following discussion, the Committee agreed that the new road at Bucklershead, Kellas be known as "Bucklers Wynd".

(d) Housing Development at Park Road, Letham

There was submitted Report No 895/96 by the Director of Roads seeking approval for a street name either from the name suggested by the developer or by the local member, Councillor Helen Angus, for the new way which had been constructed in conjunction with the housing development at Park Road, Letham.

Following discussion, the Committee agreed that the new way at the housing development at Park Road, Letham be known as McFarlane Croft.

19. STANDING LISTS

(a) Contractors

With reference to Article 20 of the minute of meeting of this Committee of 6 June 1996 where approval was given for the interim adoption of Tayside Regional Council’s Standing List of Contractors for various works, pending the anticipated re-introduction of CCT for roads manual services, there was submitted Report No 847/96 by the Director of Roads seeking authorisation to advertise for applications from contractors for possible inclusion in approved lists of contractors for various roads services works as outlined in the Report.

The Committee agreed:-

(i) to approve the placing of an advertisement inviting contractors to submit applications for consideration for inclusion on roads services standing lists of contractors in those areas outlined in the Report; and

(ii) to note that a technical (including quality and safety) and financial evaluation of all contractors would be carried out by the Director of Roads prior to reporting back to this Committee on the recommendations for contractors to be included on particular lists.

(b) Consultants

There was submitted Report No 846/96 by the Director of Roads advising that as no standing list of consultants had existed within Tayside Regional Council’s Roads and Transport Department, a list should be now formulated by Angus Council’s Roads Department in order that any consultancy work arising could be executed timeously without the need to advertise for consultants on a scheme by scheme basis.

The Committee agreed:-

(i) to approve the placing of an advertisement inviting consultants to submit applications for consideration on road professional services standing lists of consultants in those areas outlined in the Report; and

(ii) to note that a technical (including quality and safety) and financial evaluation of all consultants would be carried out by the Director of Roads prior to reporting back to this Committee on the recommendations for consultants to be included on particular lists.