Angus CouncilTel: 03452 777 778

ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 28 November 1996 at 4.00 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, FRANK ELLIS, JOHN GIBB, IAN MACKINTOSH, WILLIAM MIDDLETON, BRIAN MILNE, ROB MURRAY and ALEX SHAND.

Apologies: Apologies for absence were intimated on behalf of Provost Mrs FRANCES E DUNCAN and Councillor RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

 

1. REVENUE BUDGET MONITORING 1996/97

Having heard from the Director of Roads and the Director of Finance, the Committee noted that Report No 1041/96 by the Director of Roads had not been finalised and agreed that the matter be referred to the next meeting of the Policy and Resources Committee.

2. MINUTE OF PREVIOUS MEETING

The minute of the meeting of this Committee of 17 October 1996 was approved as a correct record and signed by the Convener.

3. MINUTE OF MEETING OF ARBROATH HARBOUR JOINT CONSULTATIVE COMMITTEE

The minute of the meeting of the Arbroath Harbour Joint Consultative Committee held on 8 November 1996 was submitted and noted.

4. REINTRODUCTION OF COMPULSORY COMPETITIVE TENDERING UNDER THE LOCAL GOVERNMENT PLANNING AND LAND ACT 1980

With reference to Article 11 of the minute of the meeting of this Committee of 17 October 1996, there was submitted Report No 1037/96 by the Director of Roads informing members of the proposals intimated by the Scottish Office Development Department on 7 November 1996 for the reintroduction of Compulsory Competitive Tendering (CCT) into manual roads services under the Local Government Planning and Land Act 1980.

The Report concluded that, while the scope of work which would be subject to CCT and the timetable for reintroduction of CCT for "Blue Collar" work under the Local Government Planning and Land Act 1980 had been clarified by the Scottish Office Development Department, the new timetable was extremely tight and would appear to be incompatible with Scottish Office Circular 6/96 which set out requirements for "consulting the market". The Report also noted that the legality of the Secretary of State’s power to require that market consultation be carried out as prescribed in Circular 6/96 had been challenged and that the Court’s decision would require to be taken into account by the Government in determining how to proceed.

The Committee agreed to note:-

(i) that the Government had decided that CCT under the 1980 Act for small jobs under £25,000 would be reintroduced for general highway works starting on or after 1 April 1997;

(ii) that the Government had decided that the general reintroduction date for CCT under the 1980 Act for all other jobs would be 1 July 1997;

(iii) that the Government had decided not to remove the winter maintenance allowance, and therefore that it would not be subject to CCT;

(iv) that the Government had decided not to remove the 40% allowance for highways jobs under £25,000;

(v) that the Government had decided to introduce 3 transparency conditions for the periods when competition was not in place;

(vi) that the necessary regulations were currently in the course of preparation and would be issued shortly; and

(vii) that the regulations would contain an exemption in respect of trunk road work already let in competition, to ensure that double competition did not take place in respect of work which authorities were contracted to do for the Secretary of State on the premium network.

5. ENVITOUR PROJECT

With reference to Article 14 of the minute of the meeting of the Recreation and Cultural Services Committee of 24 November 1996, there was submitted Joint Report No 869/96 by the Director of Recreation Services, the Director of Planning, Transport and Economic Development and the Director of Roads advising of the progress of the Envitour Project.

Having noted that the terms of the Report would also be considered by the Planning and Transport Policy Committee at a meeting held later this day, the Committee agreed to note the contents of the Report for its interest.

6. COASTAL EROSION MONTROSE AND MILTON MILL - SITUATION SUMMARY REPORT

With reference to Articles 6 and 7 of the minute of the meeting of this Committee of 29 August 1996, there was submitted Joint Report No 998/96 by the Director of Roads and the Director of Recreation Services providing an update on the coastal erosion problems at Milton Mill, Monifieth and at Montrose Beach north of the seawall.

The Convener referred to a recent press article which quoted Mr Magnus Magnusson, Chairman of Scottish Natural Heritage as favouring the natural erosion of Scotland’s coasts, including the Golf Links at St Andrews and Montrose. He expressed extreme concern at this apparent support of non-intervention in coastal erosion and had written to Mr Magnusson inviting him to visit Montrose Golf Course and view the effects of coastal erosion on the course.

Having noted that the terms of the Report had been approved by the Recreation and Cultural Services Committee on 21 November 1996 (Article 11 refers), the Committee agreed to approve the Report for its interest.

7. WINTER MAINTENANCE - CHRISTMAS AND NEW YEAR HOLIDAY PERIOD

With reference to Article 6 of the minute of the meeting of this Committee of 6 June 1996, there was submitted Report No 1026/96 by the Director of Roads setting out revised arrangements for winter maintenance coverage by Tayside Contracts during the Christmas/New Year holiday period 1996/97 and amending the level of service previously approved by this Committee. The Report set out in an Appendix the financial implications for the revised arrangements, which would result in a saving of approximately £4,000.

The Convener drew attention to a "winter maintenance" information pamphlet which had been produced by the Director of Roads and was available in public offices/areas throughout Angus and he commended its use by members and the public.

The Committee agreed to note the revised arrangements as set out in Report No 1026/96 for the coverage to be provided for winter maintenance during the period Monday 23 December 1996 to Monday 6 January 1997.

8. PROVISION OF FLEET VEHICLES FOR ROADS DEPARTMENT SUPERVISORY STAFF

There was submitted Report No 1035/96 by the Director of Roads recommending that, in order to ensure value for money and to comply with Financial Regulations, the Director of Roads be authorised to advertise for interested parties wishing to be included in a list of tenderers for the supply of vehicles for use by Roads Department Supervisory Staff.

The Committee agreed to authorise the Director of Roads, in consultation with the Director of Personnel and the Director of Finance, to invite applications from interested parties wishing to be included in a select list of tenderers for the provision of vehicles for use by Roads Department Supervisory Staff in accordance with Financial Regulations.

9. NEW STREET NAMES

(a) Street Naming and Numbering of Premises

There was submitted Report No 973/96 by the Director of Roads informing of present procedures for street naming and numbering of premises and requesting that, subject to certain exceptions as outlined within the Report, authority be delegated to the Director of Roads to carry out the authority’s functions in this regard.

The Committee agreed:-

(i) to note the present and proposed procedures for street naming and numbering of premises as detailed respectively in Appendices 1 and 2 of the Report;

(ii) to authorise the Director of Roads, in conjunction with the local elected member and the Convener, to decide street names, subject to Committee approval for contentious names; and

(iii) to make the provision of street nameplates by developers a condition of construction consent.

(b) Housing Development at Park Road, Letham

With reference to Article 18(b) of the minute of the meeting of this Committee of 17 October 1996, there was submitted Report No 995/96 by the Director of Roads recommending, for the reasons outlined in the Report, that the name of the new way at Park Road, Letham be amended from "McFarlane Croft" to "Suttie Wynd".

The Committee agreed to adopt the amended name of "Suttie Wynd" for the new way which had been constructed in conjunction with the housing development at Park Road, Letham.

(c) Competition to Select Street Names for Montrose Inner Relief Road

With reference to Article 18(b) of the minute of the meeting of this Committee of 17 October 1996, there was submitted a Note of Meeting of the Montrose Inner Relief Road (Naming Competition) Sub-Group held on 19 November 1996 advising that the Sub-Group had agreed that Section A of the Montrose Inner Relief Road be known as "Basin View" and that Section B be known as "Medicine Well Drive".

The proposed names had each been suggested by several schools, and in view of this, the Sub-Group had agreed that all participating schools should be awarded a prize. It was therefore proposed that six representatives be invited from each of the participating schools to attend a photocall for the erection of the nameplates, to take place on Monday 9 December 1996 at the site. Thereafter, the school representatives would be invited to view the site and attend the official opening of the road, likely to be in February 1997, at which time each school would be presented with their respective photographs.

The Committee agreed:-

(i) that the names "Basin View" and "Medicine Well Drive" be adopted for Sections A and B respectively of the Montrose Inner Relief Road; and

(ii) that a prize be awarded to the participating schools as recommended by the Sub-Group.

10. ROAD SAFETY

(a) Safe Routes to School

With reference to Article 6(c) of the minute of the meeting of this Committee of 25 April 1996, there was submitted Report No 977/96 by the Director of Roads identifying suitable schools at which to carry out a full pilot study of pupils’ journeys to school and considering the prioritisation of improvements at all schools.

The Report summarised in Appendix A the findings of the comprehensive study of all Angus schools and indicated that it had become apparent that a simple league table of all the schools from the worst to best was too simplistic an approach to prioritising engineering improvements at the schools. Accordingly, it was recommended that, rather than attempt to produce a points table, particular themes for improvement should be decided upon, such as the use of part time 20 mph zones at certain schools; more extensive road markings involving red road surfacing; school warning triangles laid on the road and the provision of new footways and the possibility of more pedestrian refuge islands or footway widenings. The Report set out the financial implications with respect to the promotion of these themes and further measures.

After some discussion the Committee agreed:-

(i) that comprehensive studies be carried out at Arbroath High School and Grange Primary School to establish how children could be encouraged to cycle and walk to school;

(ii) that the Director of Roads should prioritise engineering improvements around the schools for the safe routes to school study; and

(iii) that the sum of £75,000 be allocated in the next year’s provisional capital allocation for the safe routes to school project.

(b) The Provision of Safety Barriers

With reference to Article 4 of the minute of meeting of this Committee of 29 August 1996, there was submitted Report No 978/96 by the Director of Roads setting out a programme of vehicle safety barrier provision. The Report indicated that the provision of safety barriers at the locations shown above the cut off line in Appendix A could be carried out within the 1996/97 capital allocation. The schemes shown below the line would be carried out in 1997/98, subject to the availability of sufficient capital allocation.

The Committee agreed to approve the provision of safety barriers on the A92 at Rossie, at Courthill and at Buddon Burn and on the B957 west of Tannadice.

11. CYCLE TRACKS, MONTROSE

With reference to Article 10 of the minute of the meeting of the Roads Committee of 17 October 1996, there was submitted Joint Report No 979/96 by the Director of Roads and the Director of Planning, Transport and Economic Development recommending that, in order to encourage further cycling in the Montrose area, the cycle track along the former railway line at East Links be extended northwards from Broomfield Road into the Borrowfield Housing area, and westwards from Marine Avenue to the Leisure Centre and Montrose Academy.

Having noted that the Report would be considered at the meeting of the Planning and Transport Policy Committee to be held later this day, the Committee agreed:-

(i) that the cycle track along the former railway line at the East Links be extended northwards from Broomfield Road into the Borrowfield Housing area, and westwards from Marine Avenue to the Leisure Centre and Montrose Academy; and

(ii) that the Director of Roads and the Director of Law and Administration be authorised to promote any Orders which might prove necessary to effect these measures.

12. A92 MONTROSE BRIDGE - SITUATION SUMMARY REPORT NO 3

With reference to Article 6 of the minute of the meeting of this Committee of 17 January 1996, there was submitted Report No 997/96 by the Director of Roads updating members on progress made by the consultants on testing and inspection measures for Montrose Bridge and setting out the financial implications thereof.

The Report advised that a first draft of a feasibility study on a replacement bridge at Montrose had been completed and it was now proposed that consultation on the type of replacement bridge structure should commence in early 1997. Once initial comments had been considered, wider consultation would take place.

The Committee noted and agreed the contents of the Report.

13. A92 DUNDEE-ARBROATH PROPOSED UPGRADING - STATUS REPORT

There was submitted Report No 960/96 by the Director of Roads describing recent developments on the A92 upgrading project and indicating the next steps in progressing the scheme.

The Report advised that the Secretary of State had elected to make an award of £1m of Challenge Fund money to Angus Council in 1997/98 for the project. However, the greater financial implications of processing the Scheme on a Private Finance Initiative (PFI) basis would not be known until certain issues currently being discussed by COSLA and the Scottish Office had been resolved. In this connection, there was appended to the Report a letter from the Secretary of State, together with the Chief Executive’s response making it clear that the Council sought provision of the balance of its "upfront" costs.

The Convener referred to another recent fatal accident on the A92 and stressed the urgent need for the upgrading of the road in order to reduce the likelihood of further loss of life.

The Committee agreed:-

(i) to make further representations to the Secretary of State regarding the urgent need to upgrade the A92 to avoid further accidents and fatalities;

(ii) to note the award of £1m of Challenge Funding for 1997/98 by the Secretary of State to assist in the preparation of this project;

(iii) to note that the Secretary of State had been requested to consider the A92 for further capital injections via Challenge Funding in later financial years (1998/99 and 1999/2000) to enable the Council to meet "upfront" the capital costs associated with developing the project to a stage of awarding a contract on a Private Finance Initiative basis;

(iv) to note that, until the ongoing dialogue between the Loans and Leasing Group of COSLA’s Distribution Committee and the Scottish Office Local Government Finance Unit was finalised, the key questions of the net revenue implications and the affordability to the Council would not be answerable; and

(v) to request a further Report when details of revenue implications and affordability were known.

14. B961 DRUMSTURDY ROAD

There was submitted Report No 980/96 by the Director of Roads on measures to address concerns about vehicle speeds and road accidents on the B961 Drumsturdy Road between the Dundee Council boundary and the junction with the B962 at Templehall.

Councillor Ellis welcomed the proposals in the Report on behalf of local residents.

The Committee agreed to the implementation of the following improvement measures to be carried out in 1996/97:-

(i) provision of new centre line reflective road studs at an estimated cost of £1,500;

(ii) provision of solid white edge lines to provide better edge definition at an estimated cost of £7,750;

(iii) provision of village nameplates incorporating a drive safely message for Kingennie at an estimated cost of £1,500;

(iv) promotion of a 40 mph speed limit through Kingennie; and

(v) investigation of provision of street lighting in Kingennie.

15. NEW ROADS

(a) Private Housing and Industrial Developments

There was submitted Report No 974/96 by the Director of Roads seeking approval of the construction consent applications for new roads in Arbroath and Brechin.

The Committee agreed:-

(i) to approve the applications for construction consent for new roads at East Kirkton, Arbroath (Phases 7 and 8) and Montrose Road, Brechin, subject to conditions which had been agreed with the applicants as detailed within the terms of the Report; and

(ii) that, on the satisfactory completion of the roads, and if so requested by the applicant, they be entered on the List of Public Roads for the purposes of management and maintenance in terms of the Roads (Scotland) Act 1984.

(b) Construction Consents

There was submitted Report No 975/96 by the Director of Roads requesting that, in order to promote a more efficient streamlined service for the public, delegated powers be given to the Director of Roads to grant construction consent for new roads, in terms of Section 21 of the Roads (Scotland) Act 1984.

The Committee agreed:-

(i) that the Director of Roads be authorised to approve applications for construction consent subject to conditions which had been agreed with the applicants and in circumstances where no representations had been received;

(ii) that, on the satisfactory completion of the roads, and if so requested by the applicant, they be entered on the List of Public Roads for the purposes of management and maintenance in terms of the Roads (Scotland) Act 1984; and

(iii) that retrospective lists of approved construction consents and adopted roads be submitted to this Committee.

16. TRAFFIC ORDERS

(a) Temporary Traffic Orders

There was submitted and noted Report No 962/96 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted temporary traffic orders had been made:-

(i) Angus Council (Pitempton Road, by Dundee) (Temporary Prohibition of Driving) Order 1996;

(ii) Angus Council (Suttieside Road, Forfar) (Temporary Prohibition of Driving) Order 1996; and

(iii) Angus Council (East Seaton Road, Arbroath) (Temporary Prohibition of Driving) Order 1996.

- (b) Angus Council (Variation of Speed Limits) Order 1996

With reference to Article 2(d) of the minute of meeting of this Committee of 29 August 1996, there was submitted Report No 965/96 by the Director of Law and Administration recommending the reduction of existing speed limits at the A92 northern approach to Arbroath and in the villages of Aberlemno, Kellas, Lunanhead, Muirdrum, Newbigging and Redford, in order to improve safety for pedestrians and vehicular traffic.

Following the preparation of the draft Order and during the statutory consultation period, three letters had been received. In view of the comments contained in these letters, the Committee had accepted the Director of Road’s recommendation that the draft Order be amended to reduce further the proposed speed limit in Kellas from 40 mph to 30 mph and Aberlemno from 40 mph to 30 mph, and had authorised the formal publication of the amended draft Order. This had subsequently been done, with no objections having been received.

The Committee agreed to recommend that the Council now make the Order.

- (c) Angus Council (Off Street Car Parks) (Variation) Order 1996

With reference to Article 12(a) of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 966/96 by the Director of Law and Administration regarding the introduction of a Traffic Order which deleted the off street car parks on the east side of Western Road, Montrose from the controlling Traffic Order. This area had been required for construction works during the alignment of the new Montrose Inner Relief Road.

Following the preparation of a draft Order and during the statutory consultation period, no adverse comments had been received, and the Committee had therefore authorised the publication of the draft Order. One letter of objection had been received and a summary of the observations of the Director of Roads and the Chief Constable were appended to the Report.

Following consideration of the objection and observations, the Committee agreed to recommend to the Council that the Order be made as published.

- (d) Angus Council (Off Street Car Parks) (Variation) (No 2) Order 1996

With reference to Article 2(d) of the minute of meeting of this Committee of 29 August 1996, there was submitted Report No 964/96 by the Director of Law and Administration proposing various amendments to the regulation of car parks relating to the addition, consolidation and deletion of various car parks in Carnoustie, Arbroath and Kirriemuir, as outlined within the terms of the Report.

Following the preparation of a draft Order and during the statutory consultation period, no adverse comments had been received, and the Committee had therefore authorised the formal publication of the draft Order. This had subsequently been done with no objections having been received.

The Committee agreed to recommend that the Council now make the Order.

- (e) Angus Council (Montrose and Ferryden) (Traffic Management) (Variation) Order

1996

There was submitted Report No 963/96 by the Director of Law and Administration regarding proposed amendments to the Montrose and Ferryden Traffic Management Order varying waiting restrictions required as a result of the construction of the Montrose Inner Relief Road, as detailed within the terms of the Report.

Following the preparation of a draft Order by the former Tayside Regional Council and during the statutory consultation period, three letters of objection had been received. Following explanatory correspondence two objections had been withdrawn and a summary of the remaining objection, together with the observations of the Director of Roads and Chief Constable were appended to the Report.

Following consideration of the objections and observations, the Committee agreed to recommend that the Order be made as published.