Angus CouncilTel: 03452 777 778

ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Committee Room, Town and County Hall, Forfar on Thursday, 6 June 1996 at 4.00 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, Provost Mrs FRANCES E DUNCAN, FRANK ELLIS, GEORGE LAMONT, IAN MACKINTOSH, WILLIAM MIDDLETON, BRIAN M C MILNE and ALEXANDER SHAND.

Apologies: Apologies for absence were intimated on behalf of Councillors JOHN C GIBB, ROB J MURRAY and RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of the meeting of this Committee of 25 April 1996 was approved as a correct record and signed by the Convener.

2. MINUTE OF MEETING OF ARBROATH HARBOUR JOINT CONSULTATIVE COMMITTEE

The minute of the meeting of the Arbroath Harbour Joint Consultative Committee held on 31 May 1996 was submitted and noted.

3. APPOINTMENT OF EXECUTIVE SUB-COMMITTEE

With reference to Standing Order 32(3) regarding the appointment of an Executive Sub-Committee of three members to take urgent decisions during the annual recess of the Council, the Committee agreed to appoint the Convener, Vice-Convener and Councillor Mackintosh as members of the Sub-Committee.

4. MEMBERSHIP OF THE ROYAL SOCIETY FOR THE PREVENTION OF ACCIDENTS (ROSPA) - ROAD SAFETY MEMBERSHIP

There was submitted Report No 478/96 by the Director of Roads seeking authority for Angus Council to become a member of the above Society.

Having noted the benefits of membership, the Committee agreed that Angus Council should become a member of the Royal Society for the Prevention of Accidents (ROSPA) Road Safety.

5. MONTROSE ECONOMIC AND ENVIRONMENTAL PROSPECTS - CONSULTANTS’ STUDY

There was submitted Report No 364/96 by the Director of Planning, Transport & Economic Development and the Directors of Cultural Services, Recreation Services and Roads advising that, in July 1994, Scottish Enterprise Tayside commissioned a team of consultants to prepare an Area Development Strategy for Montrose from which specific projects could be devised in securing the future well being of the town. The study had now been completed and the Report outlined the findings and the consultants’ recommendations contained therein.

Having noted that the terms of the Report had been approved by the Recreation and Cultural Services and Economic Development Committees on 30 May 1996, and that the Report would also be considered by the Planning and Transport Policy Committee to be held later this day, the Committee agreed, for its interest, to note the contents of the study and that further Reports would be submitted on projects emanating from it as and when appropriate.

6. WINTER MAINTENANCE POLICY AND SERVICE PROVISION FOR 1996/97

There was submitted Report No 472/96 by the Director of Roads proposing a winter maintenance policy for Angus Council and detailing the proposed service provision for the winter period 1996/97.

The Report advised that the Council had a statutory duty to take such steps as it considered reasonable to keep public roads safe during adverse winter weather. Notwithstanding the difficulty of predicting the severity of winter, it was necessary to have a clear policy and an agreed level of service to allow the planning and preparation necessary for the delivery of a winter maintenance service to proceed. If during the course of the winter, abnormal or particularly extreme weather conditions were experienced, the Director of Roads, in conjunction with the Director of Finance, would report the position to the Committee with recommendations for appropriate contingency arrangements and any necessary compensatory budgetary adjustments.

Having heard the Convener on specific issues arising from the adoption of a winter maintenance policy, the Committee agreed:-

(i) to adopt the winter maintenance policy as set out in Appendix 1 to Report No 472/96;

(ii) to adopt the level of service and performance standards detailed in Appendix 2 to Report No 472/96;

(iii) to adopt the proposed prioritisation of carriageways and footways listed in Appendix 3 to Report No 472/96;

(iv) to note that responsibility for the A90 trunk road would rest with the Scottish Office and that winter maintenance arrangements on this route would be managed and controlled on a day-to-day basis by the Tay Premium Unit (TPU) General Manager;

(v) to charge the cost of overtime payments to the Roads Department Budget for winter maintenance where assistance with snow clearing was obtained from the Angus Contracts or other Angus Council Department staff;

(vi) to publicise the Council’s winter maintenance policy and level of service for 1996/97 in advance of the start of the winter maintenance period;

(vii) to recommend that winter maintenance operations should not be considered to be an area where "cash limited budgets" could practically be operated in light of the variability of the weather and that they be considered outwith such criteria, but to note that winter maintenance expenditure would be closely monitored and any over or under spend projection reported to Committee along with recommended budget adjustment options;

(viii) to share the operating costs of the Control Centre in Perth with the TPU, Perth and Kinross Council and Dundee City Council;

(ix) to continue the operation and share the Mcosts of the integrated Ice Early Warning System based in Perth with Perth and Kinross Council and Dundee City Council;

(x) to provide grit bins in accordance with the criteria proposed in the Report;

(xi) to provide roadside grit heaps where required on rural non-priority routes at the discretion of the Director of Roads;

(xii) to continue with the arrangements for making snowploughs available to farmers for use on public roads and if possible to extend this self-help system;

(xiii) to authorise the Director of Roads to order a temporary increase in the level of service in heavy snow conditions;

(xiv) to authorise the Director of Roads or an appropriate member of his staff to react as required to genuine life and limb emergency situations or incidents involving serious damage to property in severe weather;

(xv) to continue the use of snow fencing and to extend these measures where appropriate;

(xvi) to note the arrangements for Roads Department supervision of winter maintenance operations; and

(xvii) to authorise the Director of Roads to negotiate the most favourable arrangements for the provision of a weather forecasting service.

7. BRIDGE STRUCTURES IN THE ANGUS COUNCIL AREA - ASSESSMENT AND STRENGTHENING - PROGRESS REPORT AND FUTURE PROGRAMME

With reference to Article 2 of the minute of meeting of the Roads Committee of 17 January 1996, there was submitted Report No 471/96 by the Director of Roads outlining the current Bridge Assessment Programme and associated Bridge Strengthening Programme to be carried out in the 1996/97 financial year, and the future level of funding required to allow the assessment and strengthening as necessary of all remaining Council and non-Council owned bridges by 1 January 1996.

The Report also set out the programme for bridge repairs in the current financial year.

The Committee agreed:-

(i) to note the programme of bridge assessments to be carried out in the current financial year as outlined in Appendix 1 to Report No 471/96;

(ii) to note the programme of bridge strengthening to be carried out in the current financial year as outlined in Appendix 2 to Report No 471/96;

(iii) to note the programme of bridge repairs to be carried out in the current financial year as outlined in Appendix 3 to Report No 471/96; and

(iv) to note that an increased level of funding would be required in the next two financial years in order to comply with the Council’s statutory duty to assess and strengthen where appropriate both Council and non-Council owned bridges by 1 January 1999.

8. PROVISION FOR CYCLISTS IN ANGUS

There was submitted Report No 465/96 by the Director of Roads considering cycling within the Angus area.

The Report proposed that the following policy on cycling be adopted by Angus Council-

"Angus Council is committed to improving the provision and conditions for cyclists and will give particular attention to the needs of commuters, shoppers, children, leisure cyclists and tourists. Specific consideration will be given to the needs of cyclists when preparing the Local Plan, Environmental Strategies, Road Safety Plan, Road Standards, when considering new developments, when maintaining roads, when building new roads, when introducing traffic management schemes, and when considering leisure and tourist facilities. Further, in consultation with appropriate cycling interests and subject to the resources available, a programme of measures to meet cycling needs in Angus will be undertaken".

The Report also proposed that a Working Group be set up comprising representatives from the Roads; Planning, Transport and Economic Development; and Recreation Services Departments; Tayside Police; Angus and City of Dundee Tourist Board; Scottish Enterprise Tayside and the Cyclists Touring Club. It was considered that it might also be useful to have representation from Forest Enterprise, Scottish Natural Heritage and the public transport operators. The Report suggested a number of other measures in support of the policy and set out short and medium term priorities.

Having noted that the terms of the Report would also be considered by the Planning and Transport Policy Committee at a meeting held later this day, the Committee agreed:-

(i) to approve the proposed programme of cycling measures detailed in Report No 465/96, subject to availability of financial resources; and

(ii) to note that individual schemes to be funded from Capital would be brought back to the Committee and that all new cycling schemes be placed on a future maintenance programme.

9. REPAIRS TO UNADOPTED ROADS

With reference to Article 3 of the minute of meeting of the Roads Committee of 28 February 1996, with respect to repairs to private roads, there was submitted Report No 476/96 by the Director of Roads proposing the continuation of the policy adopted by Tayside Regional Council to carry out certain work on the unadopted roads.

The Committee agreed:-

(i) to approve the carrying out of works to a "reasonable standard" on the unadopted roads listed in Appendix A to Report No 476/96; and

(ii) to ask the Director of Roads to prioritise a programme for all future works on unadopted roads based on the following criteria:-

(a) existing condition of unadopted road;

(b) whether or not the unadopted road served as a link between two public roads;

(c) benefits to adjacent properties and the community as a whole;

(d) benefits to traffic, pedestrians and other modes of transport;

(e) environmental benefits derived from making up to a reasonable standard; and

(f) consideration of other factors including the facility for disadvantaged persons etc.; and

(iii) to note that subsequent submissions would be based on the above criteria.

10. TRAFFIC SURVEY STAFF

There was submitted Report No 466/96 by the Director of Roads recommending that a pool of casual traffic survey staff be set up to carry out traffic survey work.

The Report indicated that in order to carry out the design, maintenance and management of the roads infrastructure, it would be necessary to obtain information on a large range of traffic characteristics including existing and predicted traffic flows, assessment of pedestrian crossings, and parking surveys. In addition, the Council carried out work for the Scottish

Office in monitoring traffic flows on the road network. Much of the work was required to be done manually and, in order to carry out this work cost-effectively, Tayside Regional Council had employed a pool of casual survey staff. The staff were used on an intermittent basis and paid only for hours worked.

Subject to the approval of the Personnel and Property Committee on 11 June 1996, the Committee agreed to authorise the Director of Roads to advertise for and set up a pool of casual staff to carry out traffic survey work.

11. TRAFFIC REGULATION ORDERS

With reference to Article 2 of the minute of the meeting of the Roads Committee of 28 February 1996, there was submitted and noted Report No 467/96 providing an update on the current Traffic Regulation Orders in progress and giving an indication of the broad timescale involved in processing such orders.

12. TRAFFIC ORDERS

(a) Angus Council (Off Street Car Parks) (Variation) Order 1996

There was submitted Report No 377/96 by the Director of Law and Administration advising of the proposed introduction of a Traffic Order to allow the construction of the Montrose Inner Relief Road. The promotion of this Order had previously been approved by the Regional Council’s Roads and Transport Committee on 30 May 1995 and would have the effect of deleting the off-street car park on the east side of Western Road as this area was affected by the alignment of the new road and was therefore required for construction works.

The Committee agreed to authorise the formal publication of this Order as drafted.

(b) Angus Council (Montrose Inner Relief Road) (Clearway) Order 1996

There was submitted Report No 376/96 by the Director of Law and Administration advising of the proposed introduction of a Traffic Order on the Montrose Inner Relief Road. The promotion of this Traffic Order had been approved by the Regional Council’s Roads and Transport Committee on 30 May 1995 and would have the effect of introducing a 24 hour Clearway Order to facilitate the free flow of traffic on this new major traffic route from its junction with Bridge Street generally northwards to its junction with Brechin Road and eastwards to its junction with North Esk Road.

The Committee agreed to authorise the formal publication of this Order as drafted.

(c) Angus Council (Restricted Roads) (Variation) Order 1996

There was submitted Report No 375/96 by the Director of Law and Administration advising of the proposed introduction of a Traffic Order on the Montrose Inner Relief Road. The promotion of this Order had been approved by the Regional Council’s Roads and Transport Committee on 30 May 1995 and would have the effect of introducing a 30 mile per hour speed limit in the interests of pedestrian and traffic safety on this new major traffic route from its junction with Bridge Street generally northwards to its junction with Brechin Road and eastwards to its junction with North Esk Road.

The Committee agreed to authorise the formal publication of this Order as drafted.

(d) Angus Council (Variation of Waiting Restrictions) Order 1996

There was submitted Report No 392/96 by the Director of Law and Administration advising of the proposed introduction of a Traffic Order varying the provision of numerous Waiting Restrictions Orders in order to take account of changing circumstances. The promotion of the Order had been approved by the Regional Council’s Roads and Transport Committee on 22 November 1994 and would have the effect of varying the existing waiting restrictions for the purpose of:-

(a) relieving congestion in Seagate, South Street and Stanley Street, Arbroath; Castle Street, Brechin; Orchard Loan (East) and Orchard Loan (West), Forfar; and St. Mary’s Road, Montrose;

(b) protecting accesses in Guthrie Hill, Seagate, Smithy Croft and Weaver’s Close, Arbroath; Philip Street, Carnoustie; Orchard Loan (East) and Orchard Loan (West), Forfar; and Castle Place, Montrose;

(c) improving sightlines in Addison Place, Barngreen, Bridge Street, Keptie Road, Leonard Street and South Street, Arbroath; Union Street, Brechin; St. James Road, Forfar; and Baltic Street, Montrose; and

(d) altering existing waiting area restrictions to reflect changes to the kerbline in Links Parade, Carnoustie.

The Committee agreed to authorise the formal publication of this Order as drafted.

13. MANOR STREET, FORFAR - REVIEW OF WAITING RESTRICTIONS

There was submitted Report No 469/96 by the Director of Roads advising that a request had been received for a reduction of the level of waiting restrictions in Manor Street, Forfar. The Report advised that, having considered the comments of those residents who opposed the proposal, it remained the view of the Director of Roads and the Chief Constable that through traffic could be accommodated with the introduction of parked vehicles on the two-way section of the street.

The Committee agreed to the reduction of waiting restrictions on the north side of Manor Street from the crest of the hill down to, but not across, the entrance to the Bowling Club as outlined in diagram 1 attached to Report No 469/96.

14. TRAFFIC CALMING IN ANGUS

With reference to Article 2 of the minute of the meeting of the Roads Committee of 11 October 1995, there was submitted Report No 468/96 by the Director of Roads reviewing the various existing and proposed traffic calming initiatives and recommending priorities for 1996/97 for Angus.

The Report reviewed all the traffic calming requests received by Tayside Regional Council for the Angus area, and subsequently by Angus Council from April 1996.

Having heard Councillor Lamont with regard to specific problems at Easthaven, the Committee agreed:-

(i) that the measures identified in Appendix 3 to Report No 468/96 be implemented; and

(ii) that the Director of Roads investigate the possibility of traffic calming measures being introduced at Easthaven to deal with the points raised by Councillor Lamont.

15. NEW ROADS

(a) Private Developments

The Committee agreed:-

(i) that the undernoted applications for construction consent be approved, subject to conditions which had been agreed with the applicants, and that the revenue implications arising from the routine maintenance of these carriageways, footways and street lighting be noted:-

Location Applicant Revenue implications per annum
Cliffburn Road, Arbroath - Phase 1 Buddon Limited £690
Cliffburn Road, Arbroath - Phase 2 Buddon Limited £1,000
Cliffburn Road, Arbroath - Phase 3 Buddon Limited £680
Argyll Street, Brechin Angus Housing Association £240
B955 at Dykehead Angus Housing Association £510
East Kirkton, Arbroath - Phase 6 Gray Homes Limited £1,580
Elliott Street, Arbroath - Phase 2 Stuart Milne Developments Ltd £360

(ii) that, on the satisfactory completion of these roads, and if so requested by the applicants, the above roads be entered on the List of Public Roads for the purposes of management and maintenance in terms of the Roads (Scotland) Act 1984.

(b) Previous Angus District Council Developments

The undernoted developments had previously been approved by Angus District Council. At 1 April 1996, the associated roads had not received construction consent from Tayside Regional Council and, since Angus Council was now the local roads authority, construction consent would no longer be required. The Director of Roads was satisfied with the proposed layout and design, and the revenue implications arising from routine maintenance of these carriageways, footways and street lighting.

Location Committee Revenue implications per annum
Cliffburn Road, Arbroath Housing Committee of 27 November 1995 (minute Ref 930/95 Report No 495/95 ) £450
Path to Rear of Condor Crescent, Montrose Housing Committee of 23 October 1995 (Ref R4/11/95) £380

Accordingly, the Committee agreed that, on the satisfactory completion of these roads, they be entered on the List of Public Roads for the purposes of management and maintenance in terms of the Roads (Scotland) Act 1984.

16. A92 DUNDEE TO ARBROATH - SUBMISSION OF BID FOR "CHALLENGE FUNDING"

With reference to Article 6(a) of the minute of the meeting of the Roads Committee of 25 April 1996, there was submitted Report No 491/96 by the Director of Roads reporting on further investigation of a possible PFI approach to the upgrading of the A92 to dual-carriageway status between Dundee and Arbroath and advising that there had been an indication from the Scottish Office that the financial implications of PFI might be made more attractive to Councils pursuing PFI projects than was currently the case. The Report sought approval for a bid to be submitted for "challenge funding" to the Scottish Office for the project.

Having heard the Convener, Councillor Crowe and Councillor Milne speak in support of the proposal, the Committee agreed:-

(i) to the submission of a bid for "challenge funding" to the Scottish Office by the required date of 17 June 1996, associated with the PFI method of procurement of the A92 between Dundee and Arbroath, along with associated link routes;

(ii) to note the conditions on which the bid was to be submitted vis-a-vis the assumption that the Secretary of State would announce and implement procedures which would make the financial implications of PFI approach acceptable to Angus Council;

(iii) to note that discussions were taking place with Dundee City Council concerning their involvement with regard to the section of the A92 within the Dundee boundary;

(iv) to note that the recent consultants’ financial/engineering commission for which tenders were received on 31 May 1996 would require to be awarded in the near future after a detailed quality/cost evaluation was carried out in conjunction with Scottish Enterprise Tayside and that concluding interviews in this respect were scheduled for Monday, 10 June 1996;

(v) to note that the successful consultants’ financial/engineering commission referred to in (iv) above would serve to provide the necessary additional information to the Scottish Office for Angus Council’s bid for "challenge funding" and would also provide invaluable information in setting a platform for progressing any subsequent PFI project for the A92, should the desired level of "challenge funding" be granted and improved financial conditions implemented; and

(vi) to note that Angus Council would be one of the first Councils in the United Kingdom to investigate the possibility of a PFI approach (with challenge funding) for the upgrading of a non-trunk route.

17. CCT - IMPLICATIONS OF REVISED DATE FOR IMPLEMENTATION

There was submitted Report No 487/96 by the Director of Roads providing details of the intimation on 13 May 1996 by the Scottish Office that CCT under the Local Government Planning and Land Act 1980 with respect to roads services would be brought forward from 1 July 1997 to 1 January 1997. The Report advised that the "competition free" allowance of 40% would also be removed in full on the same date.

The Committee agreed:-

(i) to note that the re-introduction of CCT for roads "blue collar" services had been brought forward form 1 July 1997 to 1 January 1997;

(ii) to note that the previous 40% "competition free" allowance was to be removed in full, also from 1 January 1997;

(iii) to note the intention of the Scottish Office to begin consultation at an early date on winter emergency operations being subjected to CCT from 1 July 1997;

(iv) to note that the "collapsed" timescale for the re-introduction of CCT would have a marked effect on how "blue collar" works could be packaged if EC Procurement Regulations were to be adhered to;

(v) to note the detrimental effect on the preparation of "white collar" CCT for Roads staff which would be experienced in having to divert many staff onto preparation of contract specifications, conditions and documentation for submitting all roads "blue collar" works to competitive tender, including contract awards, by 1 January 1997; and

(vi) to protest in the strongest possible terms to the Scottish Office on the revised timetable for the implementation of CCT under the Local Government Planning and Land Act 1980.

18. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2) that the public and press should be excluded from the meeting during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Paragraph No Article No
6, 8 and 9 19, 20 and 21
4 and 6 22

19. ELECTRICITY AT WORK REGULATIONS 1989 - ELECTRICAL INSTALLATIONS

There was submitted Report No 477/96 by the Director of Roads outlining the requirements of the Electricity at Work Regulations 1989 and putting forward a detailed analysis on the implications for the Roads Department, including issues of funding and staffing. The Report set out two options for implementing the statutory requirements.

The Committee agreed:-

(i) to note the contents of the Report and the statutory duty to implement a system of inspection and testing of electrical installations;

(ii) to approve the appointment of two additional Technicians in the Roads Department Lighting Section (Option 2 of Report No 477/96) as a means of complying with this duty; and

(iii) to refer the Report to the meeting of the Personnel and Property Committee.

20. STANDING LISTS OF CONTRACTORS

There was submitted Report No 470/96 by the Director of Roads proposing the interim adoption of Tayside Regional Council’s Standing Lists of Contractors for road maintenance works, construction and civil engineering works, and traffic related work, pending the anticipated re-introduction in January 1997 of CCT for general highway works etc., under the Local Government Planning and Land Act 1980.

The Committee agreed:-

(i) to use, if required, the Standing Lists of Contractors named in Appendices 1, 2 and 3 (as amended at the meeting), pending the re-introduction of CCT for "blue collar" work under the Local Government Planning and Land Act 1980; and

(ii) to note that the current arrangements for grass cutting (Appendix 1 Category M18) would continue and that any future contracts would require to be the subject of discussion between representatives of Tayside Contracts and Angus Contracts.

21. ARBROATH HARBOUR - ESSENTIAL REPAIRS AND PASSENGER EMBARKATION
POINT

There was submitted Report No 473/96 by the Director of Roads advising that Arbroath Harbour was subject to severe attack from the elements particularly during winter weather. A number of isolated areas of damage had occurred over the winter period necessitating prompt remedial attention. An engineering audit had been carried out which identified four specific areas of damage which should be repaired this summer. The Report described the damage and summarised the estimated cost of repair.

The Report also referred to a proposal that a passenger embarkation point be provided to facilitate safe pedestrian access to and from vessels operating from the Harbour for recreational and pleasure purposes. A tender had been issued for the construction of an appropriate pontoon and access walkway at the oil quay. The Report described the background, proposed provision and submitted tenders, and recommended the award of the contract for the construction of the passenger embarkation point.

Having noted that the Report had been considered by the Arbroath Harbour Joint Consultative Committee for its interest (Article 2 above refers), the Committee agreed:-

(i) to instruct the Director of Roads to prepare documents and invite tenders for the remedial works to the four damaged areas of the Harbour as outlined in Report No 473/96;

(ii) to authorise the Director of Roads to exercise his delegated powers and award a contract arising out of such tenders in accordance with the Scheme of Delegation, in order to expedite the works before the onset of poorer weather in the autumn;

(iii) to approve the provision of a passenger embarkation facility adjacent to the oil quay comprising a floating pontoon and access walkway as described in the Report;

(iv) to authorise the Director of Law and Administration to award a contract to Reid Marinas in the sum of £13,403 for the construction of the passenger embarkation point; and

(v) to use the Arbroath Harbour Contingency Fund to meet the total cost of some £42,000 for the works as outlined in the Report.

22. MONTROSE SEAFRONT - PROPOSED REDEVELOPMENT AND CONSULTANTS’ FEES

There was submitted Joint Report No 460/96 prepared by the Director of Planning, Transport and Economic Development in conjunction with the Directors of Recreation Services and Roads, advising that earlier this year, Angus District Council and Scottish Enterprise Tayside had jointly commissioned Gillespies to prepare a concept master plan for the redevelopment of the seafront at Montrose. The Report outlined the main elements of the proposed masterplan and indicated the process by which the project could be taken forward to implementation commencing in late autumn.

Having noted that the Report would be considered by the Planning and Transport Policy Committee at a meeting to be held later this day, the Committee agreed to approve the recommendations for its interest.