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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 16 October 1997 at 4.15 pm.

Present: Councillors SANDY WEST, WILLIAM CROWE, Provost Mrs FRANCES E DUNCAN, Councillors FRANK ELLIS, STEWART McGLYNN, IAN MACKINTOSH, Mrs KATHLEEN RITCHIE, DAVID SELFRIDGE and ALEX SHAND.

Apologies: Apologies for absence were intimated on behalf of Councillors GEORGE ALLAN, JACK GIBB, WILLIAM MIDDLETON and RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 28 August 1997 was approved as a correct record and signed by the Convener.

2. NEW STREET NAMES

With reference to Article 9(a) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 1064/97 by the Director of Roads informing of new street names which had been decided under delegated authority by the local elected member in conjunction with the Roads Convener and Director of Roads.

The Committee agreed to note:-

(i) that Cliffburn Road, Arbroath Development (Phase 3) would be known as Boulzie Hill Place;

(ii) that Broomfield Road, Montrose Development would be known as Broomfield Crescent;

(iii) that Millgate, Friockheim Development would be known as Bakers Wynd;

(iv) that River Street, Brechin Development would be known as Middleton Park; and

(v) that Dykehead Development would be known as Tulloch Wynd.

3. CYCLE TRACK, BORROWFIELD, MONTROSE

With reference to Article 8 of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 1066/97 by the Director of Roads recommending that, in order to further encourage cycling in Montrose, the cycle track recently constructed in the Borrowfield area of Montrose be extended northwards as far as Newhame Road and that a TOUCAN crossing be provided on Newhame Road at the School Crossing Patrol point. The Report set out the financial implications.

Having heard local members in support of the extension to the cycle track, the Committee agreed to approve the recommendations in Report No 1066/97.

4. ROAD SAFETY

(a) Provision of new Safety Barriers

With reference to Article 10(b) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 1075/97 by the Director of Roads recommending that, following assessment of the possible safety barrier sites, two of the sites previously identified be removed from the recommended programme for 1997/98 and 1998/99 and that the two sites outlined in Appendix A be included. The Report set out the financial implications.

The Committee agreed:-

(i) to authorise the Director of Roads to provide safety barriers at the A94 Eassie Railway Bridge, B966 Newton Mill Bridge, A930 Battiesden (subject to detailed survey); A94 Eassie Burn and A94 Bridges at Douglastown; and

(ii) that the sites at the B957 west of Tannadice and the A92 Buddon Burn which were previously approved be dropped from the current programme of safety barrier provision.

(b) Traffic Calming of the A930 through Monifieth

With reference to Article 7(b) of the minute of meeting of this Committee of 28 August 1997, there was submitted Report No 1073/97 by the Director of Roads (a) detailing the proposed changes to the traffic calming scheme on the A930 through Monifieth following consultation with the Community Council, the Monifieth Traders’ Association and the general public, (b) recommending approval of the amended scheme and (c) setting out the financial implications.

The Committee agreed to approve the traffic calming proposals for the A930 through Monifieth as detailed in Appendix A to Report No 1073/97.

5. TRAFFIC ORDERS

(a) Update

With reference to Article 15(a) of the minute of meeting of this Committee of 5 June 1997, there was submitted and noted Report No 1069/97 by the Director of Roads providing, in an Appendix to the Report, an update of Road Traffic Regulation Orders currently being processed and their stage of progress at 1 September 1997.

(b) Temporary Traffic Orders

There was submitted and noted Report No 999/97 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (Guthrie Port Roundabout Area, Arbroath) (Temporary Prohibition of Driving) Order 1997 - for three Sundays from September 1997 for the purpose of carriageway resurfacing works; and

(ii) Angus Council (Dunlappie Bridge, Edzell and North Brechin Railway Bridge, Brechin) (Temporary Weight Restrictions) Order 1997 - for 12 months for the purpose of preventing further damage to the structure of the bridges.

6. STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 16 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 1074/97 by the Director of Roads recommending for adoption as the final lists, those Standing Lists of Contractors for Construction, Civil Engineering and Road Maintenance Contracts under £200,000 as set out in the Appendices to the Report.

The Committee agreed:-

(i) to add the contractors listed in Appendix 1 to the relevant categories of the Standing Lists of Contractors for Construction, Civil Engineering and Road Maintenance Contracts under £200,000 which were approved by the Roads Committee on 6 March 1997 (Article 8 refers);

(ii) to make no further additions to these lists until their formal review in accordance with the Council’s Financial Regulations; and

(iii) to approve the adoption of the lists shown in Appendix 2 to Report No 1074/97 as the Committee’s Standing Lists of Contractors for Construction, Civil Engineering and Road Maintenance Contracts under £200,000.

7. WINTER MAINTENANCE SERVICE PROVISION FOR 1997/98

With reference to Article 6 of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 1060/97 by the Director of Roads on winter maintenance service provision (a) reviewing performance in 1996/97 compared to the standards adopted, (b) comparing outturn costs with budgetary provision, (c) advising of the findings and recommendations of Value for Money studies carried out following the winter of 1996/97 (d) highlighting the differences and proposed arrangements for the coming winter compared to the previous year, and (e) detailing the proposed service provision for gritting and snow clearing during the winter period 1997/98,

The Report concluded that, notwithstanding the difficulty in predicting the severity of winter, it was necessary for Angus Council to have a clear policy and an agreed level of service to allow the planning and preparation necessary for the delivery of a winter maintenance service to proceed. During the course of the winter, should abnormal or particularly extreme weather conditions be experienced, the Director of Roads in conjunction with the Director of Finance would report the position to this Committee and recommend appropriate contingency arrangements and any necessary compensatory budgetary adjustments.

Having heard the Director of Roads on prioritisation of routes and salt usage, the Committee agreed:-

(i) to note the review of performance for the winter of 1996/97;

(ii) to note the mis-match between the initial budgetary provision and final outturn costs for 1996/97 and the steps taken to balance final budget to actual expenditure;

(iii) to note that the findings and recommendations of two separate Value for Money studies had been taken into account in the preparation of the Report;

(iv) to note the differences in the proposed arrangements for the coming winter compared to the previous year; and

(v) to approve the proposed service provision for 1997/98.

8. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7(A) to the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

9. PROCUREMENT OF ICE PREDICTION SYSTEM, PHASE 2 - THERMAL MAPPING

With reference to Article 16 of the minute of meeting of this Committee of 24 April 1997, there was submitted Report No 1071/97 by the Director of Roads recommending that rates be negotiated for the provision of the second phase of the ice prediction system with Vaisala TMI Ltd only, given the potential difficulties of compatibility in matching the thermal mapping survey data from an alternative supplier with the thermal mapping enhancement software previously purchased from Vaisala TMI Ltd. The Report set out the financial implications.

The Committee agreed to authorise the Director of Roads to place a purchase order with Vaisala TMI Ltd for thermal mapping of the winter maintenance priority route network together with a proportion of the non-priority routes.

10. TENDERS

(a) C34/4 Burnfoot Bridge - Remedial Works

There was submitted Report No 1067/97 by the Director of Roads recommending acceptance of the lowest of six tenders received from firms selected to tender for remedial works to the C34/4 Burnfoot Bridge and setting out the financial implications.

The Committee agreed to accept the lowest tender for the works to the C34/4 Burnfoot Bridge, being that submitted by Land and Building Services in the amount of £41,768.36.

(b) Angus Council Group Three Bridge Assessments

There was submitted Report No 1065/97 by the Director of Roads recommending acceptance of the lowest of six tenders received from the firms selected to tender for works comprising the inspection and assessment of thirteen Angus Council owned non-masonry arch bridges and supervision of the materials testing required and setting out the financial implications.

The Committee agreed to accept the lowest tender for the Angus Council Group Three Bridge Assessments, being that submitted by W A Fairhurst & Partners in the amount of £24,995.

11. A92 DUNDEE/ARBROATH - PROPOSED UPGRADING

(a) List of Consultants Selected to Tender for the Environmental Assessment

With reference to Article 3 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 1072/97 by the Director of Roads recommending acceptance of a select list of consultants to be invited to tender to carry out an Environmental Assessment for the Roads Department in connection with the proposed upgrading of the A92 Dundee/Arbroath Road and seeking authorisation for the Director of Roads, in compliance with the Council’s Financial Regulations, to invite tenders from these firms.

The Committee agreed to approve the selection of the short list of Consultants listed in Appendix 3 to Report No 1072/97 to be invited to submit tenders for the Environmental Assessment for the proposed upgrading of the A92.

(b) Commissioning of External Professional Advisers

With reference to Article 3 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 1068/97 by the Director of Roads (a) advising that in order to comply with the 1997/98 Transport Challenge Fund Award programme for progressing the A92 Dundee to Arbroath Upgrading Project, it would be necessary for Angus Council to enter into contracts with private sector professional consultants to assist in the preparation of the PFI aspects of the works, and that professional assistance was required for preparatory work in this connection, (b) setting out the programming and financial implications of the appointment of advisers and (c) describing a methodology for their appointment.

The Committee agreed:-

(i) to note the requirement to procure assistance from external consultants in preparing the A92 Upgrading Project;

(ii) to note the need to proceed expeditiously in terms of achieving the necessary expenditure profile associated with the £2m of Transport Challenge Fund awards in the current and following financial year;

(iii) that, in accordance with Section 14.1.3 of the Council’s Financial Regulations, the Director of Roads, in conjunction with the Director of Finance and the Director of Law & Administration, should be granted discretionary powers to enter into a contract with separate professional advisers drawn from the Select List set out in Appendix 2 to Report No 1068/97 to assist in the preparation of the tender documentation etc for the main contract(s) for professional advice, and that the tender procedures otherwise laid out in Financial Regulations Section 14 and Appendix 1 be waived for this part of the project; and

(iv) to note that the Directors of Roads, Finance, and Law and Administration would jointly bring forward a report on the affordability of providing the project through a PFI route at the earliest opportunity upon finalisation of the current discussions on the "level playing field" issue.

(c) Proposed Archaeological Field Study in Advance of A92 Dualling from Arbroath to Dundee

With reference to Article 3 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 1062/97 by the Director of Roads recommending acceptance of the best value tender, following an independent appraisal of the three priced tenders received from the firms selected to tender for an archaeological field study in advance of the A92 dualling from Arbroath to Dundee, and setting out the financial implications.

The Committee agreed:-

(i) to approve the acceptance of the best value tender for the study, being that of the Centre for Field Archaeology in the estimated amount of £55,506;

(ii) to approve the total cost of £61,500 (inclusive of Roads Department and retained Archaeological Services administration costs); and

(iii) to note that the cost would be met from the £1m Transport Challenge Funding (1997/98) received from the Scottish Office for the project.

(d) Topographical Survey

With reference to Article 3 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 1061/97 by the Director of Roads recommending acceptance of the lowest of seven tenders received for a topographical survey of the proposed route for the A92 dualling and the proposed links to the A930 and setting out the financial implications.

The Committee agreed:-

(i) to approve the acceptance of the lowest tender for the topographical survey, being that submitted by Loy Surveys Ltd in the amount of £75,550;

(ii) to approve the total project cost of £83,550 including engineering administration and land compensation costs; and

(iii) to note that the cost would be met from the £1m Transport Challenge Funding (1997/98) received from the Scottish Office for the project.

(e) Proposed Upgrading Ground Investigation Work

With reference to Article 3 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 1070/97 by the Director of Roads recommending acceptance of the lowest of six tenders received from firms selected to tender for ground investigation on the proposed route of the A92 dualling and side road links and setting out the financial implications.

The Committee agreed to approve the acceptance of the lowest tender for the ground investigation, being that submitted by Terra Tek Limited in the amount of £85,661.

12. MONTROSE SEAFRONT DEVELOPMENT

With reference to Article 3 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 1063/97 by the Director of Roads, the Director of Planning, Transport & Economic Development and the Director of Recreation Services giving an update on the progress and cost implications of Montrose Seafront Development. The Report advised that, for the reasons outlined, there had been an increase in the projected total cost of the project and recommended that the shortfall in funding be met from within the existing Departmental financial allocations as set out in the Report.

Having noted that the Report would also be considered by the Policy and Resources Committee, the Committee agreed to approve the terms of Report No 1063/97 for its interest.

13. ARBROATH ECONOMIC AND ENVIRONMENTAL STRATEGY

With reference to Article 2 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Report No 1078/97 by the Director of Planning, Transport and Economic Development (a) advising that, in 1996, Scottish Enterprise Tayside, in consultation with Angus Council, had commissioned a consultant team to prepare an Economic and Environmental Strategy for Arbroath, (b) indicating that the consultant study had been completed, (c) outlining the findings of the study, (d) commenting on the recommendations, and (e) setting out the financial implications.

The Committee agreed to approve the terms of Report No 1078/97 for its interest.