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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 24 April 1997 at 4.20 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, Provost Mrs FRANCES E DUNCAN, Councillors FRANK ELLIS, JACK GIBB, IAN MACKINTOSH, WILLIAM MIDDLETON and ALEX SHAND.

Apology: Apologies for absence were intimated on behalf of Councillors BRIAN MILNE, ROB MURRAY, DAVID SELFRIDGE and RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 6 March 1997 was approved as a correct record and signed by the Convener.

2. ANGUS COUNCIL - THE FIRST YEAR

With reference to Article 3(b) of the minute of meeting of Angus Council of 27 March 1997, there was submitted Report No 363/97 by the Chief Executive setting out the main achievements of Angus Council during its first year in office.

Having heard the Convener on the service provided by the Roads Department, the Committee congratulated the Director and his staff on the achievements of the Department in the first year of the Council.

3. KEEPING SCOTLAND MOVING - SCOTTISH TRANSPORT GREEN PAPER

There was submitted joint Report No 450/97 by the Director of Planning, Transport and Economic Development and the Director of Roads discussing the Scottish Transport Green Paper "Keeping Scotland Moving" and forming the basis of a suggested response to the Scottish Office. The Report expressed concern, in particular, at the lack of target setting at national level which would provide a framework for local strategies.

Having noted that the terms of the Report had been approved by the Planning and Transport Policy Committee at a meeting held earlier this day, the Committee agreed to note and approve the terms of the Report for its interest.

4. COASTAL EROSION - CARNOUSTIE SITUATION SUMMARY REPORT

With reference to Article 7 of the minute of meeting of this Committee of 29 August 1996, there was submitted Report No 461/97 by the Director of Roads providing an update on coast erosion problems at Carnoustie Beach, North of Barry Buddon Camp to South of Barry Burn. The Report detailed the measures required to upgrade existing defences to alleviate continuing erosion of the site and set out the financial implications.

The Committee agreed:-

(i) to note the continuing erosion at Carnoustie Beach, North of Barry Buddon Camp to South of Barry Burn;

(ii) to instruct the Direct of Roads, in consultation with the Director of Finance to research the availability of possible sources of funding to meet the full cost of upgrading the existing coastal protection works; and

(iii) to note that a contribution in respect of the cost of any upgrading works had been offered from the MOD in the form of material supply.

5. ROADS DEPARTMENT - HEALTH AND SAFETY POLICY STATEMENT

There was submitted Report No 459/97 by the Director of Roads setting out in Appendix I to the Report the updated Health and Safety Policy Statement by the Director of Roads.

The Council’s General Safety Policy Statement recognised the Council’s continuing responsibilities as an employer to provide a healthy and safe working environment for all its employees and delegated to each Head of Department, the responsibility, as far as was reasonably practical, for the health, safety and welfare at work for all employees within that Department.

The Committee agreed to note the contents of the Report.

6. THE ASSESSMENT OF PEDESTRIAN CROSSINGS

With reference to Article 3 of the minute of meeting of this Committee of 29 August 1996, there was submitted Report No 462/97 by the Director of Roads presenting the results of an assessment of all the current requests for pedestrian crossing facilities in Angus using revised Scottish Office guidelines. Appendix A to the Report showed a prioritised list of the sites considered which were to be provided with pedestrian crossing facilities.

The Report indicated that the estimated cost of providing six Puffin crossings would be met from the 1997/98 capital allocation for new pedestrian crossings. Low cost measures which could be implemented at the lower priority sites would be contained within the overall allocation for pedestrian crossings and traffic signals.

Having noted that the local members for Muirhead, Arbroath, Forfar and Carnoustie welcomed the proposed provision of pedestrian crossings in their areas, the Committee agreed that the schemes above the cut-off on the ranked list at Appendix A to the Report be investigated in detail and, where practical, implemented in the current financial year.

7. JUNCTION IMPROVEMENT - MYRE ROAD/CRAIG O’LOCH ROAD JUNCTION, FORFAR

With reference to Article 12 of the minute of meeting of this Committee of 17 October 1996, there was submitted Report No 456/97 by the Director of Roads informing of changes to the extent of the junction improvement at the above location.

Since there was already a footway on the north side of Myre Road between Myre Road car park and Craig o’Loch Road, the provision of a footway on the south side, although beneficial, could be regarded as low priority with regard to the rest of the improvements. Accordingly, the Director had approved the deletion of the footway, apart from the section at the widened part of Myre Road at its junction with Craig o’Loch Road. As a result of savings arising from the changes, provision of a footway between Castle Street and Myre (East) Car Park could be accommodated from the Roads Department’s 1997/98 Capital Allocation for Road Safety.

The Committee agreed to note the amendments to the extent of the junction improvement at Myre Road/Craig o’Loch Road junction, Forfar as detailed in Report No 456/97.

8. RUSSELL STREET/ELLIOT PLACE, ARBROATH - UPGRADING OF ROADS

There was submitted Report No 457/97 by the Director of Roads dealing with the proposed upgrading of sections of Russell Street and Elliot Place, Arbroath in order to improve service access and traffic and pedestrian safety in the vicinity of Angus College. The Report indicated that Angus College had agreed to make a financial contribution towards the costs of the project in light of the benefits to be gained on improved access to the north wing. The Report therefore recommended that Angus College’s offer of funding be gratefully accepted, with the balance being met from the Roads Department’s 1997/98 Capital Allocation for Road Safety.

The Committee agreed:-

(i) that sections of Elliot Place and Russell Street be upgraded to provide improved service access to Angus College and improved traffic and pedestrian access to McDonald Park, all in the interests of improving road safety; and

(ii) to approve the promotion of Traffic Regulation Orders relating to appropriate traffic management measures in Elliot Place and Russell Street.

9. REPAIRS TO UNADOPTED ROADS

With reference to Article 9 of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 463/97 by the Director of Roads advising that the Department held a full list of unadopted roads which had been nominated for repair. The Report set out in Appendix A a proposed list of unadopted roads for treatment to a reasonable standard in the financial year 1997/98 and set out the financial implications.

The Committee agreed to approve the carrying out of works to a reasonable standard on the unadopted roads listed in Appendix A to Report No 463/97.

10. STREET LIGHTING WORKS 1997/98

There was submitted Report No 483/97 by the Director of Roads advising that a programme of street lighting improvements had been carried out each year in order to meet the needs of and problems associated with the street lighting service in Angus and giving a general appraisal of the proposed Capital Programme for adopted street lighting for 1997/98.

The Report set out a prioritised list of works and those general improvements which could be carried out under reserve schemes. The costs associated with the prioritised list had been allowed for in the Financial Plan for 1997/98 and the revenue implications would be considered in the context of the 1998/99 budget settlement in due course.

The Committee agreed:-

(i) to approve the carrying out of the works listed in Appendix A to Report No 483/97; and

(ii) to approve, in principle, the list of reserve schemes detailed in Appendix B, subject to a further report to this Committee as and when the need arose to promote any of these schemes.

11. TRAFFIC ORDERS

(a) Temporary Traffic Orders

There was submitted and noted Report No 350/97 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (Hill Street and Commerce Street, Arbroath) (Temporary Prohibition of Driving) Order 1997 - for ten weeks from 24 February 1997 for the purpose of water mains renewals;

(ii) Angus Council (Melville Gardens, Montrose) (Temporary Prohibition of Driving) Order 1997 - for twelve hours on 17 February 1997 on the occasion of the sitting of the Scottish Grand Committee; and

(iii) Angus Council (Church Street, Brechin) (Temporary Prohibition of Driving) Order 1997 - for three weeks from 3 March 1997 for the purpose of carriageway maintenance works.

(b) Angus Council (Variation of Waiting Restrictions) Order 1996

With reference to Article 12(d) of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 409/97 by the Director of Law and Administration on the outcome of the formal publication of the above Order varying the provisions of the existing Orders relating to the towns of Carnoustie, Brechin, Montrose, Forfar and Arbroath to take account of changing circumstances, as detailed in the Report.

The Report explained that there had been considerable concern among the residents in the Seagate area of Arbroath over the Council’s proposed traffic management measures in that area of the town and recommended that the Committee should consider the detailed comments received, and the observations by the Director of Roads as set out in the Appendix to the Report. The proposed measures for Carnoustie, Brechin, Montrose and Forfar had attracted little or no comment and were recommended for approval.

On a motion by Councillor West, seconded by Councillor Shand, the Committee agreed:-

(i) to note the responses to the formal publication and advertisement of the Order varying waiting restrictions in various Angus Burghs and, in light of the objections to the proposal for South Street and Seagate, Arbroath, that it be delegated to the Convener and local member in consultation with appropriate officers to convene a public meeting in Arbroath on 7 May, to allow full public discussion of the alternative traffic management measures for these roads;

(ii) that a report on the outcome of the public meeting be submitted to the Council meeting to be held on 15 May 1997; and

(iii) that the other proposals in the Order varying waiting restrictions in Brechin, Carnoustie, Forfar and Montrose be recommended for approval by the Council as drafted.

12. ADDITIONS TO STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 8 of the minute of meeting of this Committee on 6 March 1997, there was submitted and approved Report No 454/97 by the Director of Roads recommending the inclusion of additional contractors for various categories of work (as set out in Appendix I to the Report) on the Standing Lists of Contractors for construction, civil engineering and road maintenance contracts under £200,000.

13. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded from the meeting during consideration of the items listed below so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

14. BRIDGE ASSESSMENTS 1997/98 - SELECTION OF CONSULTANTS

There was submitted Report No 460/97 by the Director of Roads recommending acceptance of a select list of consultants to carry out Bridge Assessments in 1997/98 for the Roads Department and seeking authorisation for the Director of Roads, in compliance with the Council’s Financial Regulations, to invite tenders from these firms.

The Committee agreed to approve the selection of a short list of consultants to carry out Bridge Assessments for the Roads Department in 1997/98.

15. ENVIRONMENTAL ASSESSMENT STUDY AT MONTROSE BEACH - SELECTION OF TENDERERS

Councillor West advised that, due to the large number of consultants who had applied for the above works, the deadline for submission of tenders had been extended to 25 April 1997.

In view of the extended timescale, the Committee agreed that the Report should be referred to the Policy and Resources Committee.

16. PROCUREMENT OF ICE PREDICTION SYSTEM AND THERMAL MAPPING - EXEMPTION FROM FINANCIAL REGULATIONS

There was submitted Report No 455/97 by the Director of Roads advising that the existing ice early warning system had reached the end of its life and should be replaced with one of the "new generation" of ice protection systems based on thermal mapping. Only two firms in the UK could supply such a system and, accordingly, normal competitive tendering arrangements were not deemed appropriate. The Report therefore recommended exemption from the normal tendering requirements of Financial Regulation 13 for the procurement of an Ice Prediction System and Thermal Mapping Service.

The Committee agreed:-

(i) to exempt the procurement of an Ice Prediction System based on Thermal Mapping from the normal tendering procedures; and

(ii) to authorise the Director of Roads, in conjunction with the Director of Information Technology, to negotiate with the only two suppliers of such systems in the UK with a view to placing a contract with one or other of these particular companies, subject to the approval of this Committee of the terms and conditions agreed.

17. ROADS SURFACE DRESSING PROGRAMME 1997

There was submitted Report No 464/97 by the Director of Roads advising that a programme of surface dressing of certain roads had been carried out each year in the summer season in order to seal the road surface as a preventative measure from the onset of further deterioration, and outlining the requirements for the 1997 season.

The Report advised that, this year, only two contractors had submitted annual tenders covering both the surface dressing and associated patching work. The tenders had been analysed and each had been compared against 31 sites within 3 supply areas.

The Committee agreed to approve the recommendation in Report No 464/97 and to award the contracts to the tenderers detailed in Appendices A and B respectively.

18. MONTROSE INNER RELIEF ROAD - FINANCIAL UPDATE

With reference to Article 3(c) of the minute of meeting of Angus Council of 27 March 1997, there was submitted Joint Report No 458/97 by the Director of Roads and the Director of Finance summarising the financial position on the capital expenditure associated with the Montrose Inner Relief Road project.

The Committee agreed:-

(i) to note the successful completion of this major capital project three months early and congratulate all staff and Balfour Beatty Construction (Scotland) Limited, the main contractor associated with the project;

(ii) to note the financial position for the 1996/97 financial year which could be contained within the Council’s capital allocation;

(iii) to note the projected spend profile for the 1997/98 financial year which had been allowed for in the 1997/98 capital estimates;

(iv) to approve the additional expenditure on the contract, details of which were outlined in Appendix 2; and

(v) to refer the Report to the Policy and Resources and Finance and Information Technology Committees for their respective interests.

19. SUPPLEMENTARY FUNDING PROVISION FOR URGENT REPAIRS TO THE PEDESTRIAN FOOTBRIDGE, VICTORIA PARK, ARBROATH

With reference to Article 16 of the minute of meeting of the Recreation and Cultural Services Committee on 17 April 1997, there was submitted joint Report No 430/97 by the Director of Property Services, the Director of Recreation Services and the Director of Roads seeking supplementary funding from the Property Maintenance Renewal and Repairs Fund to allow the urgent repair of the pedestrian footbridge in Victoria Park, Arbroath.

Having noted that the Report would also be considered by the Finance and Information Technology and Personnel and Property Services Committees on 29 April 1997, the Committee approved the terms of the Report for its interest.