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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 28 August 1997 at 4.15 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, Provost Mrs FRANCES E DUNCAN, Councillors FRANK ELLIS, JACK GIBB, IAN MACKINTOSH, ROB MURRAY, Mrs KATHLEEN RITCHIE and DAVID SELFRIDGE,

Also present: Councillor GEORGE NORRIE

Apologies: Apologies for absence were intimated on behalf of Councillors WILLIAM MIDDLETON, ALEX SHAND and RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 5 June 1997 was approved as a correct record and signed by the Convener.

2. MINUTE OF MEETING OF EXECUTIVE SUB-COMMITTEE

The minute of meeting of the Executive Sub-Committee of the Roads Committee held on 12 August 1997 was submitted and noted.

3. ROADS DEPARTMENT - BUSINESS PLAN 1997/98

With reference to Article 2 of the minute of meeting of this Committee of 25 April 1996, there was submitted Report No 880/97 by the Director of Roads, together with the Roads Department business plan for 1997/98, which outlined the key roads issues to be addressed and clearly identified where the Department’s key objectives linked into Angus Council’s Mission Statement and Key Themes.

The Committee agreed:-

(i) to approve the Roads Department’s development/business plan for the 1997/98 financial year;

(ii) to note that the development/business plan for the 1998/99 financial year would be submitted to this Committee in March/April 1998; and

(iii) to note the importance that the development/business plan would play in demonstrating adherence to the best value process as was currently being developed jointly through COSLA, the Accounts Commission and the Scottish Office as a replacement for CCT.

Councillor West declared an interest in the following item and took no part in discussion thereon. Accordingly, Councillor Allan chaired the meeting for this item.

4. ARBROATH HARBOUR BYELAWS

With reference to Article 2 of the minute of meeting of this Committee of 5 June 1997, there was submitted joint Report No 887/97 by the Director of Law and Administration and the Director of Roads advising of the present position relative to the preparation and completion of new byelaws for Arbroath Harbour which were submitted together with the Report.

The Report recommended that the new draft byelaws be formally made by the Council, after which notice of the Council’s intention to apply to the Secretary of State for confirmation of the byelaws should be published in the local press for the Arbroath area, giving the required consultation period.

The Committee agreed to note the contents of Report No 887/97 and recommend that the Council make the draft byelaws.

Councillor West resumed the Chair.

5. DELEGATION

(a) Street Naming and Numbering of Premises - Alterations to Existing Street Names

With reference to Article 9(a) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 877/97 by the Director of Roads seeking approval, subject to certain provisions as outlined in the Report, for authority to be delegated to the Director of Roads to alter existing street names.

The Committee agreed that the Director of Roads, in conjunction with the local elected member and the Convener of the Roads Committee, be authorised to decide any alteration to a street name, subject to Committee approval for contentious names.

(b) Drainage of Surface Water from Roads

There was submitted Report No 871/97 by the Director of Roads advising of changes arising from Local Government reorganisation in the statutory duty of local authorities and the North of Scotland Water Authority (NoSWA) with regard to drainage of surface water from roads and setting out current arrangements between sewerage and roads authorities.

The Report advised that until such time as national guidelines or agreements were produced, individual site agreements were required so that developments were not unduly delayed. Accordingly, the Report proposed that agreement on an individual site basis be made by the Director of Roads with NoSWA regarding the provision, management, maintenance or use of surface water drains and outlined the financial implications for the Council.

The Committee agreed to delegate to the Director of Roads, as part of construction consent approvals, the power to make agreements with the North of Scotland Water Authority under Section 7 of the Sewerage (Scotland) Act 1968 (as amended) until such time as national guidelines were published.

(c) Flood Prevention and Land Drainage (Scotland) Act 1997

There was submitted joint Report No 881/97 by the Director of Law and Administration and the Director of Roads (a) advising of the new duties imposed upon the Council by virtue of the Flood Prevention and Land Drainage (Scotland) Act 1997 which included an obligation to assess and maintain water courses and publish reports in respect of the measures required to prevent or mitigate the flooding of non-agricultural land in the Angus area and (b) outlining the implications of these provisions for the Council.

The Committee agreed:-

(i) to note the contents of Report No 881/97 and the implications of the new provisions for the Council;

(ii) to note the probable impact upon the budget provisions; and

(iii) that the discharge of the Council’s duties under the new Act should be referred to the Roads Committee.

Councillor Allan declared an interest in the following item and took no part in the discussion thereon.

6. ASSESSMENT OF ROAD BRIDGES IN THE OWNERSHIP OF RAILTRACK AND THE BRITISH RAIL PROPERTY BOARD

With reference to Article 5 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 878/97 by the Director of Roads describing recent developments in the requirements to assess road bridges in the Council’s area in the ownership of Railtrack and British Rail Property Board, and recommending, in light of legal opinion recently obtained by South Lanarkshire Council, that Angus Council defer expenditure on the assessment of Railtrack bridges pending resolution of the issues raised.

The Committee agreed:-

(i) to note in general terms the content of the legal opinion of Counsel obtained by South Lanarkshire Council in respect of Scottish Local Authorities’ responsibilities for assessing and, where necessary, strengthening road bridges in the ownership of Railtrack and British Rail Property Board (BRPB);

(ii) to delay progressing the assessment of these privately owned bridges until the issue had been clarified nationally; and

(iii) to approve the virement of the £85,000 contained within the Financial Plan for 1997/98 under the heading of bridge assessments from the assessment of Railtrack and BRPB bridges to the strengthening and repair of the Council’s own bridge stock.

7. ROAD SAFETY

(a) Forfar Bypass Junctions

With reference to Article 8 of the minute of meeting of this Committee of 23 January 1997, there was submitted Report No 873/97 by the Director of Roads providing an update of the accident statistics at both the A94 Glamis Junction and A926 Kirriemuir Junction on the A90(T) Forfar Bypass.

The Report advised that the Chief Executive had written to the Scottish Office seeking immediate provision in the trunk road programme for grade separated junctions on the Forfar Bypass. In response, an order had been received by the Director of Roads from the Tay Premium Unit (acting as agents for the Scottish Office) instructing him to carry out a study on the economic case for grade separation. Given that the Scottish Office were responsible for the A90 trunk road, the Report indicated that the costs of the economic case study would be directly chargeable to them.

Having heard Provost Mrs Frances Duncan regarding the urgent need for grade separated junctions on the Forfar Bypass in light of the accident statistics, the Committee agreed:-

(i) that the Council, John Swinney MP and the Chief Constable should make concerted representation to the Scottish Office for the urgent provision of grade separated junctions at the A94 Glamis junction and the A926 Kirriemuir junction on the A90(T) Forfar Bypass;

(ii) to note the most recent accident statistics which showed that accidents continued to occur at both the A94 and A926 Junctions with the A90(T) Forfar Bypass; and

(iii) to note that the Scottish Office intended to carry out a full re-assessment of the feasibility study for the provision of grade separation at the A94 and A926 Junctions.

(b) Traffic Calming of the A930 through Monifieth

There was submitted Report No 875/97 by the Director of Roads discussing the need for traffic calming on the A930 through Monifieth and introducing a draft scheme to present to interested parties for formal consultation.

The Report advised that, for some years, the residents of Monifieth had been concerned about the volume and speed of traffic using the main A930 route through the town. As a result of preliminary consultation, a draft traffic calming scheme had been prepared for the entire length of the A930 through Monifieth as detailed in the maps appended to the Report.

The Report also set out the provisional financial implications and recommended that detailed costs of the final proposals be prepared after the formal consultations and reported to this Committee.

The Committee agreed to instruct the Director of Roads to consult formally on the draft traffic calming scheme which had been prepared and subsequently to prepare a final scheme for approval by this Committee.

8. PRINCES STREET, MONIFIETH - REQUEST FOR RESIDENTS PARKING

There was submitted Report No 872/97 by the Director of Roads advising that following concerns expressed at the Monifieth Area Forum regarding the difficulties caused by golfers parking on Princes Street and the receipt of a petition from some residents of Princes Street in Monifieth requesting a residents parking scheme, questionnaires on "provision of residents’ parking" had been delivered to all households in Princes Street and the surrounding area. The Report discussed the results of this consultation exercise and recommended alternative solutions to the problem.

Having heard Councillor Murray express concern regarding problems caused by golfers parking in the Princes Street area, the Committee agreed:-

(i) that a residents parking scheme in Princes Street be not provided;

(ii) that the question of blocked driveways be addressed by the use of white edge lining across the accesses;

(iii) that the Director of Property be asked to confirm whether the area of ground adjacent to the first tee of the Ashludie Golf Course was within Council ownership and could be declared surplus to requirements;

(iv) that, should the area of ground as outlined in the Report be declared surplus to requirements, it be offered to the Monifieth Links Management Committee at the market value to allow them to create a golfers’ car park;

(v) that Golf Clubs in the area be asked to urge members to use the car parks provided; and

(vi) that the Director of Roads should review the use of double yellow lines at the former fire station.

9. PANTER CRESCENT, MONTROSE - THROUGH TRAFFIC

With reference to Article 8 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 874/97 by the Director of Roads presenting results of the questionnaires sent to residents of Panter Crescent and other roads in the Borrowfield area, Montrose, who were likely to be affected by any proposals to reduce through traffic on Panter Crescent.

The Report concluded that the results of the survey were in favour of some closure and that the option of closing off Borrowfield Road from Newhame Road was likely to find favour with the majority of residents. It was therefore recommended that road closures be made on Borrowfield Road as outlined in the diagrams attached to the Report and that waiting restrictions be introduced around the junction of Brechin Road and Panter Crescent, Montrose.

With the agreement of the Committee, Councillor George Norrie was heard in support of the reduction of traffic in Panter Crescent.

Following discussion, the Committee agreed:-

(i) to approve the preparation of the necessary Traffic Regulation Variation Order to prohibit entry (1) between Borrowfield Road and Newhame Road and (2) between Borrowfield Road and Borrowfield Crescent, as the preferred solution to the through traffic problems;

(ii) to approve the preparation of the necessary Traffic Regulation Variation Order to effect the changes to the waiting restrictions around the junction of Panter Crescent and Brechin Road; and

(iii) that the Director of Roads should review traffic management in other areas affected by this road closure including the junctions of Brechin Road with North Esk Road and the A92 with the A937 (Hillside Junction).

10. TRAFFIC ORDERS

(a) Temporary Traffic Orders

There was submitted Report No 787/97 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (Bridge of Lethnot, By Edzell) (Temporary Prohibition of Driving) Order 1997 - for four weeks from 3 July 1997 for the purpose of bridge repairs;

(ii) Angus Council (King’s Drive, Arbroath) (Temporary Prohibition of Driving) Order 1997 - for eight hours on 22 June 1997 on the occasion of the Arbroath Highland Games;

(iii) Angus Council (Traill Drive, Montrose) (Temporary Prohibition of Driving) Order 1997 - for two weeks from 10 July 1997 for the purpose of carriageway surfacing works;

(iv) Angus Council (Traill Drive, Montrose) (Temporary Prohibition of Driving) (No 2) Order 1997 - for two weeks from 12 August 1997 for the purpose of carriageway surfacing works; and

(v) Angus Council (The Shore, Arbroath) Temporary Prohibition of Driving) Order 1997 - for nine hours on 16 and 17 August 1997 on the occasion of the Arbroath Seafest.

(b) Angus Council (Forfar) (Variation of One-Way Traffic) Order 1997

With reference to Article 15(3) of the minute of the meeting of this Committee of 5 June 1997, there was submitted Report No 786/97 by the Director of Law and Administration regarding the introduction of a Traffic Order to impose one-way traffic westwards on Myre Road, Forfar in order to relieve congestion at the Myre Road/Castle Street junction and to improve pedestrian safety by providing an additional footpath in Myre Road.

Following the preparation of a draft Order by the former Tayside Regional Council, two letters of objection had been received. In view of the comments contained in those letters, the draft Order had been amended by reducing the proposed length of one-way restriction with the result that it should be effective from Castle Street westwards to the eastern boundary of the entrance to the small car park, at Myre Road East, a distance of approximately 20 metres. However, the proposed Order was not progressed further at that stage due to related land acquisition problems.

The Report explained that the necessary land had recently been acquired and had been used to provide a slip road for left hand turning only traffic at the Myre Road/Craig o’Loch Road junction in anticipation of increased levels of traffic following the implementation of the one-way traffic measures. Due to the length of time which had elapsed since the draft Order had first been publicised, the statutory consultation process was undertaken afresh in April 1997 and one letter of comment had been received. Following consideration of the comment, the Committee authorised the formal publication of the draft Order and no further objections had been received.

The Committee agreed to recommend that the Council now make the Order.

11. EXCLUSION OF PUBLIC AND PRESS: ITEMS RELATING TO EXEMPT BUSINESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7(A) to the Local Government (Scotland) Act 1973, paragraph 1, 6, 8 and 9.

12. TENDERS

(a) A926 Littleton of Airlie - Carriageway and Retaining Wall Works

There was submitted Report No 884/97 by the Director of Roads recommending acceptance of the lowest of 6 tenders received from the firms previously selected for works consisting of the replacement of an existing retaining wall and the resurfacing of the carriageway with associated kerbing and drainage works on the A926 at Littleton of Airlie, and setting out the financial implications.

The Committee agreed to accept the lowest tender for the carriageway and retaining wall works on the A926 at Littleton of Airlie, being that of Thistle Aggregates Ltd in the amount of £96,219.52.

(b) A930 Dundee Street, Carnoustie - Footway Reconstruction

There was submitted Report No 886/97 by the Director of Roads recommending acceptance of the lowest of 5 tenders received from the firms previously selected for works comprising the reconstruction of the existing footways in Dundee Street, Carnoustie with associated drainage and street lighting upgrading, and setting out the financial implications.

The Committee agreed to accept the lowest tender for the footway construction on the A930 at Dundee Street, Carnoustie, being that of Construction Centre Group in the amount of £117,308.13.

13. PROCUREMENT

(a) Weather Forecasting Service for Winter Maintenance

With reference to Article 7 of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 879/97 by the Director of Roads, advising that there were currently only 3 agencies in the UK which could provide a weather forecasting service. Because the service provided by the 3 forecasting organisations was not directly comparable and due to the potential benefits of entering into joint arrangements with other roads authorities, the Report proposed that the Director of Roads be authorised to negotiate the most favourable arrangements and set out the financial implications.

The Committee agreed to authorise the Director of Roads to negotiate the most favourable arrangements for the provision of a weather forecasting service taking into account cost, level of service, quality and accuracy.

(b) Ice Prediction System Phase I

With reference to Article 7 of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 883/97 by the Director of Roads reporting on the assessment of the tenders received from the 2 firms previously selected for the first phase of an Ice Prediction System and recommending the placing of a purchase order based on the price submitted and a qualitative assessment of best overall value for money in terms of initial capital cost, ongoing running and maintenance costs, quality, special features and facilities, functionality and reliability and setting out the financial implications.

The Committee agreed to authorise the Director of Roads to place a purchase order with Vaisala TMI Ltd for the first phase of the Ice Prediction System as detailed in Appendix 1 to Report No 883/97.

14. SECONDMENT OF A STRUCTURAL ENGINEER TO THE ROADS DEPARTMENT STAFF ESTABLISHMENT ON A TEMPORARY BASIS - SUMMER 1997

There was submitted Report No 876/97 by the Director of Roads describing the need for the secondment of a structural design engineer to the Roads Department staff establishment on a temporary basis in the summer of 1997 to assist in the progression of a number of structural design projects and seeking homologation of the Director’s decision to appoint an individual engineer.

The Committee agreed:-

(i) to note the need to appoint a seconded structural engineer to the Roads Department on a short term basis to expedite the design of a number of building projects; and

(ii) to homologate the Director’s decision to make a temporary appointment of Mr K McKay from W A Fairhurst & Partners.