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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Tuesday 1 December 1998 at 4.30 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, Provost Mrs FRANCES DUNCAN, Councillors FRANK ELLIS, JACK GIBB, IAN MACKINTOSH, STEWART McGLYNN, WILLIAM MIDDLETON, Mrs KATHLEEN RITCHIE, DAVID SELFRIDGE and RICHARD SPEIRS.

Apology: An apology for absence was intimated on behalf of Councillor ALEX SHAND.

Councillor WEST, Convener, in the Chair.

 

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 15 October 1998 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minutes of meetings of the Executive Sub-Committee of the Roads Committee held on 30 October and 13 November 1998 were submitted and noted (APPENDICES I and II)

Councillor West, being a member of the Montrose Port Authority, declared an interest in Items 1(c) and 2 below and took no part in the discussions thereon. Councillor Allan chaired the meeting for these items.

(c) Arbroath Harbour Joint Consultative Committee

The minute of meeting of the Arbroath Harbour Joint Consultative Committee held on 20 November 1998 was submitted and noted (APPENDIX III).

2. ARBROATH HARBOUR - ADMINISTRATION AND ENGINEERING UPDATE

There was submitted Report No 1277/98 by the Director of Roads giving an update on the activities and operations at Arbroath Harbour, advising of administrative matters and setting out the proposed harbour charges and dues for 1999-2001 as discussed at the Arbroath Harbour Joint Consultative Committee on 20 November 1998.

The Committee agreed:-

(i) to approve the schedule of proposed harbour dues and charges to be applied in the period 1999-2001; and

(ii) to note the ongoing progress with the other items in connection with the harbour as described in Report No 1277/98.

Councillor West rejoined the meeting and resumed the Chair.

3. 1999/2000 REVENUE BUDGET

There was submitted Report No 1253/98 by the Director of Finance advising of the latest position with regard to the preparation of the Roads Department 1999/2000 revenue budget and associated issues. An appendix to the Report summarised the departmental provisional base budget for 1999/2000 as submitted to the Director of Finance and subsequently reviewed by the Technical Validation Group.

The Committee agreed:-

(i) to note the contents of Report No 1253/98 for its interest; and

(ii) to note that more detailed Reports with specific recommendations would be brought forward later in the budget cycle.

4. BROTHOCK BURN - FLOODING AT HUME STREET/LINDSAY STREET, ARBROATH ON 16 OCTOBER 1998

There was submitted Report No 1230/98 by the Director of Roads outlining the possible cause of the flooding at Hume Street/Lindsay Street, Arbroath on 16 October 1998 and giving details of the existing flood prevention measures, inspections, maintenance and recent alterations to the water course on the new supermarket site.

The Committee agreed:-

(i) to note the history of the flooding and flood prevention arrangements in Arbroath as outlined in the Report;

(ii) to note the inspection and maintenance regime in force and the implications of The Flood Prevention and Land Drainage (Scotland) Act 1997; and

(iii) to note the recent flooding and the alterations ongoing to a section of the Brothock Burn.

5. COASTAL EROSION AT CARNOUSTIE - UPDATE

With reference to Article 12(d) of the minute of meeting of this Committee of 15 October 1998, there was submitted Report No 1244/98 by the Director of Roads updating the Committee on the problem of ongoing coastal erosion at Carnoustie and alerting members to recent deterioration of existing defences in the centre of the beach.

The Committee agreed:-

(i) to note the ongoing problem of active coastal erosion at Carnoustie now causing significant damage to the existing defences in the centre of the beach;

(ii) to ask the Director of Roads, in conjunction with the Director of Finance, to consider the possible availability of funding for emergency defence measures as outlined in Report No 1244/98; and

(iii) to note that the Director of Roads would report further to this Committee at the same time as reporting on the outcome of the tender submissions.

6. UPDATE ON THE UTILISATION OF THE ROADS AND TRANSPORT RENEWAL AND REPAIR FUND FOR STREET LIGHTING AT MONTROSE SEAFRONT

There was submitted Report No 1245/98 by the Director of Roads updating the Committee on the Montrose Seafront Street Lighting Project to be carried out using the Roads and Transport Renewal and Repair fund as detailed in Report No 123/98 (Article 5 of the minute of meeting of this Committee of 29 January refers) and recommending that footway reconstruction work be carried out in conjunction with the street lighting scheme extended to include the Seafront Improvement.

The Committee agreed:-

(i) to note the delays encountered in completing the co-ordinated design of the proposed street lighting improvement at Montrose Seafront;

(ii) to approve the provision of new street lighting along the full length of Traill Drive up to and including the Montrose Seafront Environmental Improvement Project; and

(iii) to approve the reconstruction of the existing footway along Traill Drive up to the extent of the Montrose Seafront Environmental Improvement to be funded from projected capital slippage at an estimated cost of £62,000.

7. MONIFIETH STREET LIGHTING

With reference to Article 19 of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 1247/98 by the Director of Roads advising that Monifieth was chosen as the first burgh to be electrically inspected, having become the responsibility of Angus Council following local government reorganisation in 1996. The Report detailed the poor standard of lighting within Monifieth and proposed various means of tackling this problem.

The Committee agreed:-

(i) to note the concerns of the Director of Roads pertaining to the poor standard of street lighting within Monifieth;

(ii) to note that since Angus Council had assumed responsibility for Monifieth, an enhanced level of investment in the street lighting infrastructure had been provided in Monifieth compared to a pro rata level of expenditure based on the number of street lighting points throughout Angus;

(iii) to note that a programme of detailed electrical inspections was underway which would allow a comprehensive analysis of the standard and condition of the existing street lighting infrastructure throughout Angus, and that this, in turn, would provide more detailed information with respect to the prioritisation of expenditure on street lighting improvements;

(iv) to note that further Reports regarding the standard and condition of street lighting throughout Angus would be brought forward in due course as the information from the detailed electrical inspections was gathered and assessed; and

(v) that in the meantime an enhanced level of investment in the street lighting infrastructure in Monifieth compared to other burghs should be continued.

8. FORFAR AND MONIFIETH - CONSULTANCY STUDIES

With reference to Article 7 of the minute of meeting of the Recreation and Cultural Services Committee of 19 November 1998, there was submitted Joint Report No 1194/98 by the Directors of Planning and Transport, Roads and Recreation Services updating the Committee on discussions regarding the commissioning of consultancy studies for environmental improvements in Forfar and Monifieth.

Having noted that the Report had been approved by the Planning and Transport Policy Committee earlier this day (Article 3 refers), the Committee agreed:-

(i) to approve the preparation of the consultant’s briefs for Forfar and Monifieth as outlined in Report No 1194/98;

(ii) to note that the Roads Department had previously allowed a sum of £30,000 for Forfar and £20,000 for Monifieth in the 1998/99 Capital Plan as the Council’s contribution to these studies in the current financial year; and

(iii) to note that further Reports on progress would be submitted in due course.

9. RESURFACING OF FOOTWAYS, LITTLE CAUSEWAY, FORFAR

With reference to Article 11 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 1233/98 by the Directors of Planning and Transport and Roads recommending revised proposals for treating the footways in Little Causeway, Forfar.

The Committee agreed to authorise the complete re-paving of the footways in Little Causeway, Forfar in natural sandstone paving slabs at a cost of £55,000, to be met from an allocation of £25,000 from the 1997/98 Property Repairs and Renewals Fund and virement of £30,000 from other projects contained in the Planning and Transport Department’s 1998/99 Capital Expenditure Budget.

10. A933 ARBROATH - BRECHIN ROAD AT RM CONDOR - ACCESS IMPROVEMENTS

There was submitted Report No 1241/98 by the Director of Roads advising that there had been discussions between Royal Marine Condor and Angus Council on the dangers posed by fast moving vehicular traffic to personnel entering and exiting Royal Marine Condor north of Arbroath, and recommending investigation by the Director of Roads of measures to improvement the safety at the entrance to RM Condor and the Letham Road junction.

The Committee agreed:-

(i) to note that short-term traffic measures to improve safety at the existing entrance to RM Condor north of Arbroath were being investigated by the Director of Roads for implementation; and

(ii) to instruct the Director of Roads to investigate longer term measures to promote a jointly funded roundabout scheme to cater for both access to the Base and incorporation of the Letham Road junction at the southwest corner of the Base.

11. LIMITED WAITING RESTRICTIONS - ALTERATIONS TO LINING AND SIGNING

There was submitted Report No 1248/98 by the Director of Roads advising that, in August 1994, the Traffic Signs Regulations and General Directions 1994 came into force which introduced a new way of indicating waiting restrictions by means of a box encompassing the length of restricted area in a broken white line with a revised associated sign.

The new Regulations did not require that the changes be carried out immediately but that they be in place not later than 1 January 1999. Accordingly, the Report indicated that the lining and signing would be altered throughout the Angus Council area over the next few weeks.

The Committee agreed to note that the existing limited waiting restriction lining and signing would shortly be altered due to changes in the relevant legislation.

12. TRAFFIC ORDERS

(a) Variation of Speed Limits - Forfar Road, Brechin and Herdhill, Kirriemuir

There was submitted Report No 1242/98 by the Director of Roads, proposing, for the reasons outlined in the Report, alterations to current speed limits at Forfar Road, Brechin and Herdhill, Kirriemuir. The Report recommended that the alterations be included in the draft Traffic Regulation Order currently being processed in relation to all speed limits within the Angus Council area.

After questions on alteration to speed limits at Herdhill had been asked by the local member and answered by the Director of Roads, the Committee agreed to the promotion of the necessary Traffic Regulation Order:-

(i) to affect change to the speed limit from 60 mph to 30 mph on the A926 at Herdhill, Kirriemuir;

(ii) to affect change to the speed limit from 60 mph to 40 mph on the A935 at Forfar Road, Brechin; and

(iii) that the changes be included in the draft Traffic Regulation Order currently being processed.

(b) Variation of Waiting Restrictions - Montrose High Street - Environmental Improvements

There was submitted Report No 1243/98 by the Director of Roads proposing amendments to the current waiting restrictions at High Street, Montrose in order to take account of alterations to the road layout.

The Committee agreed to the promotion of the necessary Traffic Regulation Variation Orders to affect changes to the current waiting restrictions in High Street, Montrose.

(c) Temporary Traffic Orders

There was submitted Report No 1161/98 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (Arbirlot Bridge, by Arbroath) (Temporary Prohibition of Driving) Order 1998 - for three weeks from 9 November 1998 for the purpose of bridge repairs;

(ii) Angus Council (High Street, Arbroath) (Temporary Prohibition of Driving) Order 1998 - for six weeks from 26 October 1998 for the purpose of road improvements;

(iii) Angus Council (Ruthven Bridge, by Alyth) (Temporary Prohibition of Driving) Order 1998 - for eight weeks from 2 November 1998 for the purpose of bridge repairs;

(iv) Angus Council (A929 Glamis Road, Forfar) (Temporary One-Way Traffic) Order 1998 - for four weeks from 9 November 1998 for the purpose of footway and carriageway resurfacing, kerbing and drainage works; and

(v) Angus Council (Kilry Road, by Alyth) (Temporary Prohibition of Driving) Order 1998 - for four weeks from 16 November 1998 for the purpose of carriageway resurfacing works.

(d) Angus Council (Hosie Park, North Dronley) (Stopping-Up) Order 1998

With reference to Article 14(c) of the minute of meeting of this Committee of 30 April 1998, there was submitted Report No 1160/98 by the Director of Law and Administration advising that, following advertisement of an Order stopping-up the superseded section of the B954 Hosie Park, North Dronley, no objections had been received and recommending that the Council should proceed to confirm the Order.

The Committee agreed to recommend that the Council now confirm the Order authorising the stopping-up of a section of the B954 at Hosie Park, North Dronley which had become unnecessary as the result of the realignment of a major road.

13. A92 PROJECT - SELECTION BY GOVERNMENT AS A "DEMONSTRATION PROJECT" FOLLOWING THE RECOMMENDATIONS OF THE EGAN REPORT

With reference to Article 3 of the minute of meeting of this Committee of 15 October 1998, there was submitted Report No 1246/98 by the Director of Roads advising that the A92 project had been selected by Central Government as one of a number of "demonstration projects" to highlight the benefits of adopting the recommendations of the Egan Report.

The Committee agreed:-

(i) to note, for its interest, the selection of the A92 project as a demonstration project following the recommendations of the Egan Report "Rethinking Construction"; and

(ii) to request the Director of Roads to remit Report No 1246/98 to Dundee City Council for its interest.

14. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 1, 6, 8 and 9.

15. MONTROSE INNER RELIEF ROAD: LAND COMPENSATION (SCOTLAND) ACT 1973, PART 1 CLAIMS

With reference to Article 13 of the minute of meeting of the Personnel and Property Services Committee held earlier this day, there was submitted Report No 1240/98 by the Directors of Property Services and Roads summarising the current position on claims arising from Part 1 of The Land Compensation (Scotland) Act 1973 in relation to the use of the Montrose Inner Relief Road and making recommendations for the provision of funds for the settlement of such claims.

The Committee, for its interest, agreed:-

(i) to note the current position as contained in Report No 1240/98 on the submission of claims arising from the use of the Montrose Inner Relief Road;

(ii) to note that the costs of the legitimate claims and Council agent fees would be contained within the Council’s overall Capital Programme for the current financial year and that specific provision would also be made in the Financial Plan for 1999/2000 and beyond; and

(iii) to note that details of the settlement of individual claims would continue to be reported to the Council by the Director of Property Services as they arose and were settled.

16. ACCEPTANCE OF TENDERS

(a) Montrose Town Centre Environmental Improvements

With reference to Article 4(a) of the minute of meeting of this Committee of 30 April 1998, there was submitted Joint (revised) Report No 1249/98 by the Directors of Planning and Transport and Roads advising that one tender had been withdrawn and that the lowest of the five remaining tenders received from the firms selected for the Montrose Town Centre Environmental Improvement Works, was recommended for acceptance.

The Committee agreed:-

(i) to approve the acceptance of the lowest submitted arithmetically corrected tender for the works, being that of R J McLeod in the amount of £637,801.98;

(ii) to note that allowance for the required Angus Council contribution in the current year of £165,000 had been made in the approved 1998/99 Final Revenue and Capital Budgets; and

(iii) to note that allowance for the necessary Angus Council contributions in 1999/2000 and 2000/2001 of £495,000 and £15,000 respectively would require to be included in the 1999/2000 and 2000/2001 Revenue and Capital Budget provisions, such allowances being contained in the provisional budgets prepared by the Roads and Planning and Transport Departments.

(b) A933 Old Brechin Bridge - Remedial Works

With reference to Article 8 of the minute of meeting of this Committee of 27 August 1998, there was submitted Report No 1229/98 by the Director of Roads recommending acceptance of the lowest of the five tenders received for remedial works on the A933 Old Brechin Bridge.

The Committee agreed to accept the lowest tender for the A933 Old Brechin Bridge remedial works, being that submitted by Torith Limited in the amount of £58,452.

(c) A934 Bonnyton - Carriageway Works

There was submitted (revised) Report No 1274/98 by the Director of Roads advising that one of the tenders had been withdrawn and that the lowest of the five remaining tenders received from the firms selected for carriageway works on the A934 Bonnyton was recommended for acceptance.

The Committee agreed to accept the lowest arithmetically corrected tender for the carriageway works on the A934 Bonnyton, being that submitted by Tayside Contracts in the amount of £184,189.15.

17. ROADS DEPARTMENT: REVIEW OF STRUCTURE AND ESTABLISHMENT

With reference to Article 7 of the minute of meeting of the Personnel and Property Services Committee held earlier this day, there was submitted Joint Report No 1227/98 by the Directors of Roads and Personnel detailing a proposal for amendments to the Roads Department organisational structure, deemed appropriate in light of the removal of CCT and the introduction of Best Value in order to maximise the operational efficiency and flexibility in the delivery of road related services to the Council.

The Committee agreed, for its interest:-

(i) to note and approve the terms of Report No 1227/98; and

(ii) to note the changes to the establishment approved by the Personnel and Property Services Committee as outlined in the Report.

Councillor West, as a member of the Montrose Port Authority, declared an interest in the following item, vacated the Chair and took no part in the discussion thereon. Councillor Allan chaired the meeting for this item.

18. DEVELOPMENT SITE - ARBROATH HARBOUR

With reference to Article 9 of the minute of meeting of the Personnel and Property Services Committee held earlier in the day, there was submitted Joint Report No 1275/98 by the Directors of Property Services and Roads advising of offers received for the lease of a site at Arbroath Harbour.

The Committee agreed:-

(i) to note the result of a marketing exercise carried out to establish the level of interest in the development site at Arbroath Harbour;

(ii) to award Tayside Marine Services the status of preferred developer/lessee and approve a request for additional information in support of their offer; and

(iii) to note that a further Report would be submitted when all relevant information had been provided.