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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 15 October 1998 at 4.20 pm.

Present: Councillors SANDY WEST, Provost Mrs FRANCES DUNCAN, Councillors WILLIAM CROWE, FRANK ELLIS, JACK GIBB, IAN MACKINTOSH, STEWART McGLYNN, WILLIAM MIDDLETON, Mrs  KATHLEEN RITCHIE and ALEX SHAND.

Also Present with the Concurrence of the Committee:

Councillor IAN ANGUS

Apologies: An apology for absence was intimated on behalf of Councillors GEORGE ALLAN, DAVID SELFRIDGE and RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 27 August 1998 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee held on 17 September 1998 was submitted and noted. (APPENDIX I)

2. STRATEGIC REVIEW OF THE TRUNK ROAD PROGRAMME IN SCOTLAND - SCOTTISH OFFICE CONSULTATION DOCUMENT

With reference to Article 4 of the minute of meeting of this Committee of 27 August 1998, there was submitted Report No 1064/98 by the Director of Roads summarising the main points of the recently issued Scottish Office consultation paper entitled "Strategic Review of the Trunk Road Programme in Scotland - the Appraisal of Trunk Road Investment" and setting out in a letter attached to the Report, a possible response to the Scottish Office.

The Committee agreed:-

(i) to note the contents of the Scottish Office consultation paper entitled " Strategic Review of the Trunk Road Programme in Scotland - the Appraisal of Trunk Road Investment";

(ii) to note that the Scottish Office had invited comments on the proposals set out in the paper, and had requested that these should be submitted on or before 16 October 1998; and

(iii) to approve the draft response set out in Appendix 4 to Report No 1064/98, and to instruct the Director of Roads to forward it to the Scottish Office on behalf of the Council.

3. A92 PROJECT - PROPOSAL FOR NOMINATION AS A "DEMONSTRATION PROJECT" TO THE ASSOCIATION OF CONSULTING ENGINEERS

There was submitted Report No 1068/98 by the Director of Roads describing the background to the Egan Report commissioned by the Deputy Prime Minister, which set out where and how improvements in efficiency and quality could be achieved within the construction industry. The Report indicated that the closing date for nominations for "Demonstration Projects" in the context of the Egan Report had been 28 September and, in the circumstances, the Director had submitted the A92 Project for consideration.

The Committee agreed:-

(i) to note the completion of the Report "Rethinking Construction" produced by the Construction Task Force under the chairmanship of Sir John Egan;

(ii) to note the content of the Executive Summary in the Egan Report, attached as Appendix 1 to Report No 1068/98;

(iii) to note the request from the Association of Consulting Engineers for nominations for projects to be considered as "Demonstration Projects" in the context of the Egan Report;

(iv) to homologate the decision of the Director of Roads to liaise and co-operate with the Council’s technical advisers for the A92 Project, the Babtie Group, in nominating the A92 Project as a Demonstration Project; and

(v) to instruct the Director of Roads to remit Report No 1068/98 to Dundee City Council for its interest, noting that the Director of Roads had previously discussed the proposal with the Director of Planning and Transportation in Dundee City Council.

4. ROADS AND TRANSPORT RENEWAL AND REPAIR FUND - AMENDMENT

With reference to Article 8 of the minute of meeting of this Committee of 27 August 1998, there was submitted Joint Report No 1066/98 by the Director of Roads providing an update on the proposed Footway Scheme on the west side of the A933 between Colliston and Condor. The Report proposed that, due to delays in land acquisition, the scheme be postponed meantime and that the funding be reallocated towards the cost of an urgent carriageway resurfacing and drainage project.

The Committee agreed:-

(i) to note the delays encountered on the Footway Scheme between Condor and Colliston and that the Scheme would form part of the Roads overall budget proposals for 1999/2000;

(ii) to approve the substitution of the Resurfacing and Drainage Scheme at Elinsore Bridge on the A930 between Monifieth and Barry for the previously proposed Footway Scheme between Colliston and Condor; and

(iii) to approve the following funding package:-

Unallocated funding £41,500

Deferred A933 Footway Scheme £79,000

Further draw-down from R & R Fund £24,500

£145,000

5. THE DITCHES, CARNOUSTIE - UPGRADING OF FOOTPATHS AND PROVISION OF STREET LIGHTING

With reference to Article 10 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 1069/98 by the Director of Roads providing information on the results of a public consultation exercise carried out to determine the wishes of the local community and the affected frontagers regarding the provision of street lighting in the area known as The Ditches, Carnoustie. The Report concluded that, in view of the very positive response in favour of the proposals, the Council should proceed with the improvement of the footpath and installation of street lighting.

The Committee agreed:-

(i) to note the results and feedback from the public consultation exercise carried out to allow the views of the local community and affected frontagers to be taken into account in the promotion of the Scheme to improve the footpaths and provide street lighting at The Ditches, Carnoustie; and

(ii) to proceed with the scheme in light of the very positive response received in favour of the proposals.

6. PANTER CRESCENT, MONTROSE - UPDATE

With reference to Article 3 of the minute of meeting of this Committee of 27 August 1998, there was submitted Report No 1070/98 by the Director of Roads providing an update, following a public meeting, on the situation with respect to the promotion of a Prohibition of Driving Order to effect closures of Borrowfield Road at its east and west ends, to prohibit traffic travelling through the area using Panter Crescent as a short cut between Brechin Road and Newhame Road.

The Report concluded that feedback from the public meeting had been generally positive towards the proposal to suspend the promotion of the Order pending the provision of various traffic management measures and an assessment of their effectiveness.

The Committee agreed:-

(i) to note the response to the proposals put forward at the public meeting held on 9 September 1998; and

(ii) to suspend the promotion of the Prohibition of Driving Order for Borrowfield Road, Montrose, pending the provision of various traffic management measures and an assessment of their effectiveness in reducing the problem of short cutting between the A937 (Coronation Avenue) and the A935 (Brechin Road) via Panter Crescent, Montrose.

7. GRANT ROAD - ARBROATH

There was submitted Report No 1058/98 by the Director of Roads advising that, for some time, there had been public concern regarding the speed and volume of traffic using Grant Road, Arbroath. The Report considered the various traffic difficulties being encountered and recommended that the problems be investigated in more detail.

Having heard Councillor Ian Angus, the Local Member, express concern regarding pedestrian safety, the Committee agreed that the Director of Roads should investigate the traffic problems being encountered in the Grant Road area of Arbroath and submit a further Report to this Committee in due course.

8. TRAFFIC ORDERS

(a) Update

With reference to Article 14(a) of the minute of meeting of this Committee of 30 April 1998, there was submitted and noted Report No 1059/98 by the Director of Roads providing, in an appendix to the Report, an update of Traffic Regulation Orders currently being processed and their stage of progress at 30 September 1998.

(b) Monifieth - Review of On-Street Parking

With reference to Article 8 of the minute of meeting of this Committee of 28 August 1997, there was submitted Report No 1060/98 by the Director of Roads discussing the provision of on-street parking in Monifieth, focusing in particular on the demand for more parking for shoppers in the High Street and the difficulties caused by the high demand for on-street parking associated with the golf courses.

The existing waiting restrictions in Monifieth had developed over the years to take account of changing traffic patterns and were within the terms of the Tayside Regional Council (Eastern Area, Dundee) (Waiting and Loading Restrictions) Order 1987. Waiting restrictions within the Order were not consistent with other areas of Angus. The Report therefore proposed that a separate Angus Council Order be promoted for Monifieth.

The Committee agreed:-

(i) to promote a Traffic Regulation Order to consolidate the existing waiting restrictions and to effect changes to waiting restrictions in Monifieth into a single Order; and

(ii) to the adjustment of the zigzag lining associated with the two pedestrian crossings in the High Street to maximise the on-street parking space available.

(c) Stopping Up of a Section of Road at Spittalburn, Near Forfar

There was submitted Report No 1057/98 by the Director of Roads recommending the stopping-up of a disused length of public road between Dundee and Forfar, formerly classified as A929. The Report described the section of road to be stopped up, which was also shown on a plan attached to it.

The Committee agreed to the promotion of a Stopping-Up Order to extinguish public right of passage over a section of road at Spittalburn near Forfar as shown on the plan attached to Report No 1057/98.

(d) Stopping-Up of a Section of Road at Dubton Farm, Brechin

There was submitted Report No 1061/98 by the Director of Roads recommending the stopping up of a disused section of the Forfar - Aberdeen road in the vicinity of Dubton Farm near Brechin. The Report described the section of road to be stopped up, which was also shown on a plan attached to it.

The Committee agreed to the promotion of a Stopping-Up Order to extinguish public right of passage over a section of road at Dubton Farm, Brechin, as outlined on the plan attached to Report No 1061/98.

The following matter, was on the determination of the Convener, dealt with as an item of emergency business, in view of the need to provide street lighting in conjunction with the Safeway development.

9. CAPITAL/CFCR LIGHTING PROGRAMME 1998/99 - ALTERATIONS

With reference to Article 8 of the minute of meeting of this Committee of 30 April 1998, there was submitted Report No 1101/98 by the Director of Roads proposing, for the reasons outlined in the Report, alterations to the approved Capital Works Programme for Street Lighting Works for 1998/99 to replace one of the not yet legally committed projects with the provision of street lighting required in conjunction with the Safeway Project, Arbroath.

The Committee agreed to defer until 1999/2000 the Capital Street Lighting Works at Fontstane Place/Crescent/Street, Monifieth to facilitate a Street Lighting Improvement at the Safeway Project, Arbroath during the current financial year.

10. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8 and 9.

11. TAYSIDE CONTACTS/ROADS DEPARTMENT - WORKING ARRANGEMENTS

There was submitted Report No 1071/98 by the Director of Roads detailing the procedures adopted by the Roads Department, in accordance with Best Value principles, for the procurement of routine, structural and winter maintenance activities, including working arrangements with Tayside Contracts and the reporting arrangements.

The Committee agreed:-

(i) to note the methodology adopted by the Roads Department, in accordance with Best Value principles, for the procurement of routine, structural and winter maintenance activities;

(ii) to note the methodology adopted by the Roads Department, in accordance with Best Value principles, for works which were potentially awardable directly to Tayside Contracts as outlined in Appendix 2 to Report No 1071/98;

(iii) to note that the Director of Roads would report approximately every three months on the volume of workload tendered for, and works awarded, for both private sector contractors and Tayside Contracts; and

(iv) to note that the Director of Roads, on an ongoing basis, would report to this Committee on the volume of works undertaken by Tayside Contracts in relation to the workload requirement commensurate with providing manpower to carry out winter maintenance service activities.

12. ACCEPTANCE OF TENDERS

(a) Acceptance of Tenders by the Director of Roads

There was submitted Report No 1062/98 by the Director of Roads detailing those tenders, not exceeding £25,000 in value for Consultant Services and £50,000 in value for construction/civil engineering works, which had been accepted on behalf of Angus Council by the Director of Roads during the period 1 April 1998 to 30 September 1998.

The Committee agreed to note that the tenders detailed in the Appendix attached to Report No 1062/98 had been accepted on behalf of Angus Council by the Director of Roads in accordance with the Council’s Financial Regulations.

(b) U352 Newmill, by Eassie - Bridge Replacement

There was submitted Report No 1065/98 by the Director of Roads recommending acceptance of the lowest of the six tenders received from the firms selected for the U352 Newmill, by Eassie, Bridge Replacement works, and setting out the financial implications.

The Committee agreed to accept the lowest tender for the U352 Newmill, by Eassie, Bridge Replacement, being that submitted by Tayside Contracts in the amount of £67,956.53.

(c) U388 Kilry Road - Carriageway Resurfacing

There was submitted Report No 1081/98 by the Director of Roads recommending acceptance of the lowest of the six tenders received from the firms selected for carriageway resurfacing works on a section of the U388 Kilry Road (B954 - B951) over Kilry Hill, and setting out the financial implications.

The Committee agreed to accept the lowest tender for the U388 Kilry Hill carriageway resurfacing, being that submitted by Thistle Aggregates Limited in the amount of £80,910.35.

(d) Coast Protection at Carnoustie - Phase II

With reference to Article 3 of the minute of meeting of this Committee of 12 March 1998, there was submitted Report No 1063/98 by the Director of Roads seeking approval for a further stage of enhancement to the rock armour revetment south of the Barry Burn, together with other areas of coast protection maintenance measures at Carnoustie, and recommending acceptance of the lowest tender received from the six firms selected to tender for the work.

The Committee agreed:-

(i) to approve the virement of £53,000 from the £57,000 presently allocated in the 1998/99 Capital Plan for Coast Protection Works at Milton Mill;

(ii) to approve the reallocation to this year’s Capital Plan, of the sum of £42,000 from next year’s Capital Plan which had been provisionally allocated for Coast Protection; and

(iii) to approve the acceptance of the lowest tender for the coast protection measures required at Carnoustie being that submitted by Tayside Contracts in the amount of £69,037.25.

13. A92 PROJECT: UPDATE ON VARIOUS SEPARATE CONTRACTS

With reference to Article 6 of the minute of meeting of this Committee of 12 March 1998, there was submitted Report No 1067/98 by the Director of Roads providing an update on the current position in respect of a series of discrete contracts awarded in support of the preparation for the A92 Project.

The Committee agreed:-

(i) to note the current position in respect of the various contracts awarded during the previous preparatory stages for the A92 PFI Project; and

(ii) to note that the projected out-turn costs of these various contracts could be contained within the overall £2m Transport Challenge Fund award for the Project.

14. ARBROATH HARBOUR - PARTIAL COLLAPSE OF SLIP WAY

Councillor West, as a member of the Montrose Port Authority, declared an interest in this item, vacated the Chair and took no part in discussion thereon. Councillor Shand chaired the meeting for this item.

There was submitted Report No 1106/98 by the Director of Roads providing an update on the temporary closure of the slip way at Arbroath Harbour due to the partial collapse of a support wall.

The Committee agreed:-

(i) to note the contents of Report No 1106/98;

(ii) to homologate the actions of the Director of Roads in initiating emergency repair works; and

(iii) to approve the funding package outlined in the Report from the Arbroath Harbour Contingency Fund to cover the cost of the emergency remedial works.