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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 27 August 1998 at 4.20 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, Provost Mrs FRANCES DUNCAN, Councillors WILLIAM CROWE, FRANK ELLIS, JACK GIBB, IAN MACKINTOSH, STEWART McGLYNN, WILLIAM MIDDLETON, Mrs KATHLEEN RITCHIE, DAVID SELFRIDGE and ALEX SHAND.

Apology: An apology for absence was intimated on behalf of Councillor RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

 

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 11 June 1998 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee held on 6 August 1998 was submitted and noted. (APPENDIX I)

2. REQUEST FOR A DEPUTATION

The Convener advised that two deputations of local residents who were present at this meeting, wished to be heard in connection with the promotion of a Prohibition of Driving Order to effect the closure of Borrowfield Road at its east and west ends, south of Newhame Road, to prohibit traffic travelling through the area as a "short-cut" to the A935 Brechin Road and the Montrose Inner Relief Road (see Article 3 below). The deputations had not given the requisite notice of the request in terms of Standing Order 13(2).

The Committee unanimously agreed (in terms of Standing Order 26) to suspend Standing Order 13 and to hear the deputations. Thereupon Mr Bill Buchanan, representing Borrowfield Crescent Group and Mr W Greig, 59 Renny Crescent spoke against the closure and in support of the provision of (a) a roundabout at the A92 Charleton Road/A937 Coronation Avenue junction and (b) a mini roundabout at the A92 North Esk Road/Newhame Road junction.

Mr M McCallum, 30 Panter Crescent spoke in favour of the closure and against the provision of the roundabouts.

After questions had been asked and answered, Mr McCowan, Mr McCallum and Mr Greig were thanked for their attendance and withdrew to the public benches.

3. PANTER CRESCENT, MONTROSE - "THROUGH TRAFFIC": PROPOSED PROHIBITION OF DRIVING AT BORROWFIELD ROAD, MONTROSE

With reference to Article 18(e) of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 892/98 by the Director of Roads detailing the updated situation with respect to the promotion of a Prohibition of Driving Order to effect a closure of Borrowfield Road at its east and west ends, south of Newhame Road, to prohibit traffic travelling through Panter Crescent as a "short cut" to the A935 Brechin Road and the Montrose Inner Relief Road. The Report proposed that, in light of the large number of objections received, further advancement of the Order be deferred until other road proposals which could have an impact on traffic movement in the area, were carried out.

Having heard Councillor Norrie, the local member, who spoke in favour of the provision of roundabouts and other measures proposed by the Director of Roads, the Committee agreed:-

(i) to note the significant number of responses to date, both in favour of and against, the proposed road closure proposals for Borrowfield Road, Montrose;

(ii) to note the intention in the current financial year to design and commence construction of a roundabout at the A92 Charleton Road/A937 Coronation Avenue junction which, on completion, would assist the flow of traffic on to the A92 from the A937 thereby reducing the traffic currently using Panter Crescent as a short-cut;

(iii) that the timing/phasing of the lights at the traffic signalled junction at the Old Distillery (A92 North Esk Road/A935 Brechin Road junction) be re-examined with a view to making the A937/A92/A935 route more attractive to traffic travelling from the direction of Hillside to Brechin and the Montrose Inner Relief Road;

(iv) to approve the provision of a mini-roundabout at the A92 North Esk Road/Newhame Road junction;

(v) to authorise the Director of Roads to carry out a further survey, before and after the implementation of the roundabouts at the A92 Charleton Road/A937 Coronation Avenue junction and the A92 North Esk Road/Newhame Road junction to assess movement in traffic patterns;

(vi) to defer continuation at present of the procedures associated with the promotion of a Prohibition of Driving Order at Borrowfield Road, Montrose;

(vii) that a public meeting be held within the next two weeks to explain the Council’s proposals and the reasons for deferring the promotion of the Prohibition of Driving Order; to seek to establish some common ground between those in favour of and those against the closure of Borrowfield Road; and to obtain feedback on the proposed junction improvements;

(viii) to note that a further Report would be submitted to this Committee on the preferred way forward on the proposed closure of Borrowfield Road, once the roundabout at the A92 Charleton Road/A937 Coronation Avenue junction, the mini roundabout at the A92 North Esk Road/Newhame Road junction and the further traffic surveys had been completed; and

(ix) that a further Report be submitted, if appropriate, following the public meeting.

4. TRAVEL CHOICES FOR SCOTLAND - WHITE PAPER

With reference to Article 6 of the minute of meeting of the Planning and Transport Committee held earlier this day, there was submitted Joint Report No 878/98 by the Director of Planning and Transport and the Director of Roads summarising the White Paper "Travel Choices for Scotland" which set out the Government’s policies and legislative framework for developing an integrated transport policy for Scotland.

The Committee agreed, for its interest:-

(i) to note the contents of the White Paper on an integrated transport policy for Scotland;

(ii) to note that the Director of Planning and Transport, in liaison with the Director of Roads and other officers, would prepare a draft Local Transport Strategy for Angus pending guidance on the scope and form of Local Transport Strategies promised by the Scottish Office, which would be the subject of a further Report to the relevant Committees once guidance on its contents had been received;

(iii) to note that the Director of Planning and Transport had already included the preparation of a Local Transport Strategy for Angus in the Department’s Service Plan for 1998/99;

(iv) to await further Reports in due course on subsequent guidance and legislation across a range of transport issues and measures, as signalled in the White Paper, to be issued by the Government in due course;

(v) to note the initial meeting held on a possible Transport Partnership for Northern (or Eastern) Scotland and authorise the continued participation by Angus Council in considering an appropriate forum for addressing the strategic transportation issues;

(vi) to welcome the recognition in the White Paper of the role which transport policy could play in relation to social inclusion;

(vii) to note that the White Paper made no reference to the deteriorating condition of local roads in Scotland and that there was no indication that the new potential sources of revenue (road charging and workplace parking charges) might be used to subsidise the cost of road maintenance and improvement (except for trunk roads and motorways); and

(viii) to note that many aspects of the White Paper were welcomed but there were a number of areas of concern from an Angus perspective.

5. WINTER MAINTENANCE SERVICE PROVISION FOR 1998/99

With reference to Article 23 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 897/98 by the Director of Roads detailing the proposed service provision for gritting and snow clearing during the winter period 1998/99. The Report highlighted changes to gritting routes and indicated that these would result in route optimisation and non-treatment for some priority routes in marginal conditions due to a selective gritting approach based on thermal mapping.

It was expected that some queries would be generated from members of the public making comparison with gritting arrangements in previous years, but the proposed changes for 1998/99 were expected to provide better value for money and an improved level of service compared to the previous two years.

Questions having been asked by local members and answered by the Director of Roads on the changes to gritting routes, the Committee agreed:-

(i) to note the review of performance for the winter of 1997/98;

(ii) to note the difference between the initial budget provision and the final outturn costs for 1997/98;

(iii) to note the difference in the proposed arrangements for the coming winter 1998/99 compared to 1997/98; and

(iv) to approve the proposed service provision for 1998/99.

6. SHARED USE CYCLE/FOOTWAY - MILTON HOUSE HOTEL, MONIFIETH

There was submitted Report No 889/98 by the Director of Roads recommending, for the reasons outlined in the Report, the construction of a shared use cycle/footway behind Milton House Hotel, Monifieth, linking Grange Road with the existing cycle/footways which led towards Monifieth High School.

The Committee agreed to the provision of a surfaced cycle/footway at Milton House Hotel, Monifieth.

7. CARSEVIEW ROAD, FORFAR - IMPROVEMENT

There was submitted Report No 890/98 by the Director of Roads setting out the problems associated with pedestrian and vehicle usage of the southern section of Carseview Road, Forfar which was unadopted by Angus Council, proposing immediate improvements to the road and recommending the investigation of a longer term solution.

Having the heard the local member welcome the action taken by the Director of Roads, the Committee agreed:-

(i) that, in the interest of pedestrian safety, and notwithstanding the fact that the road was, and would remain a private road, the Director of Roads should investigate:-

(a) the provision of a footway improvement on Carseview Road between Market Street and the former railway bridge;

(b) the provision of street lighting along the length of the unadopted section; and

(c) the repair and cleaning out of the existing surface water drainage system to bring it back into working order;

(ii) that the ownership and possible sources of funding should be investigated with a view to this work being carried out on behalf of the person(s) responsible for the maintenance of the road; and

(iii) that the Director of Roads should submit a further Report advising on the prospect of the owner(s) or road manager(s) of this section of road meeting the costs involved or any other possible sources of funding.

8. UPDATE ON THE UTILISATION OF THE ROADS RENEWAL AND REPAIR FUND FOR BRIDGES, LIGHTING AND ROAD RENEWAL PROJECTS

With reference to Article 5 of the minute of meeting of this Committee of 29 January 1998, there was submitted Report No 893/98 by the Director of Roads providing an update on the schemes proposed to be carried out using the Roads Renewal and Repair Fund detailed in Report No 123/98, and bringing forward further programmes for road and bridge repairs together with an urgent street lighting column replacement programme.

The Committee agreed:-

(i) to note the current projected savings of £250,000 on carriageway reconstruction projects included in Report No 123/98;

(ii) to approve the provision of further carriageway repair projects as listed in Appendix A to the Report;

(iii) to approve the provision of bridge repair projects listed in Appendix B to the Report;

(iv) to approve the provision of a programme of replacement of obsolete lighting columns as detailed in Report No 893/98;

(v) to note that the estimated total cost of £1,060,000 could be met from the Roads Renewal and Repair Fund inclusive of the £250,000 savings identified from the previous programme; and

(vi) to approve the retention of the balance of £315,000 in the Roads Renewal and Repair Fund as a contingency sum.

9. TRAFFIC ORDERS

(a) Variation of Speed Limits

There was submitted Report No 894/98 by the Director of Roads, proposing, for the reasons outlined in the Report, alterations to current speed limits at various locations throughout Angus. Accordingly, the Report recommended the promotion of the necessary Traffic Regulation Order to implement these alterations.

Questions having been asked by the local member and answered by the Director of Roads on the alteration at Marykirk Road, Hillside, the Committee agreed to the promotion of the necessary Traffic Regulation Order:-

(i) to effect the changes of speed limits at Forfar Road, Arbroath and Montrose Road, Brechin from 60mph to 40mph;

(ii) to extend the 40mph speed limit at Dundee Road, Arbroath and Montrose Road, Brechin; and

(iii) to extend the 30mph speed limit at Marykirk Road, Hillside.

(b) Variation of Waiting Restrictons

There was submitted Report No 891/98 by the Director of Roads proposing, in order to take account of changing circumstances and in the interest of pedestrian and traffic safety and free traffic flow, alterations to current waiting restrictions at various locations throughout Angus. Accordingly, the Report recommended the variation of existing Traffic Regulation Orders to implement these alterations.

Having heard the local members regarding the proposed alterations at Grant Road, Arbroath, the Committee agreed:-

(i) to defer the proposals for Grant Road, Arbroath for further discussion with local members; and

(ii) to promote the necessary Traffic Regulation Variation Order to effect the changes set out in Report No 891/98 to current waiting restrictions at:-

Elliot Place, Arbroath;

Dens Road, Arbroath;

Station Road/Ireland Street, Carnoustie;

Station Road/Church Street, Carnoustie;

Queen Street/Collier Street, Carnoustie;

Carseview Road, Forfar;

Dundee Loan, Forfar;

Station Road/Old Brechin Road, Forfar;

Main Road, Hillside; and

Bridge Street, Montrose.

(c) Temporary Traffic Orders

There was submitted and noted Report No 828/98 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted temporary Traffic Orders had been made:-

(i) Angus Council (King’s Drive, Arbroath) (Temporary Prohibition of Driving) Order 1998 - for eight hours on the occasion of the Arbroath Highland Games;

(ii) Angus Council (Orchard Street, Arbroath) (Temporary Prohibition of Driving) Order 1998 - for twelve weeks for the purpose of culvert diversion works;

(iii) Angus Council (The Square, Letham) (Temporary Prohibition of Driving) Order 1998 - for eighteen hours on the occasion of a Victorian style market;

(iv) Angus Council (The Vennel, Forfar) (Temporary Prohibition of Driving) Order 1998 - for twelve weeks for the purpose of gas mains diversion and stormwater drainage works; and

(v) Angus Council (The Shore and South Street, Arbroath) (Temporary Prohibition of Driving) Order 1998 - for nine hours daily on 21, 22 and 23 August on the occasion of the Arbroath Sea Fest.

(d) Confirmation of Angus Council (Stopping-Up of a Section of Orchard Loan, Forfar) Order 1998

There was submitted Report No 916/98 by the Director of Law and Administration advising that the planning permission granted in respect of the factory extension at Orchardbank Industrial Estate, Glamis Road, Forfar by Don & Low Limited required for its implementation the stopping-up of a length of road and relative footpaths at Orchard Loan, Forfar. Accordingly, in terms of Sections 207 and 208 of the Town and Country Planning (Scotland) Act 1997, a Stopping-Up of Roads and Relative Footpaths Order at Orchard Loan, Forfar had been made. The Order had been duly advertised in terms of the appropriate Regulations and no objections had been received. The Report therefore recommended that the Council should proceed to confirm the Order.

The Committee agreed to recommend that the Council now confirm the Order authorising the Stopping-Up of a length of road and relative footpaths at Orchard Loan, Forfar.

10. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2) that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

11. SELECTION OF CONSULTANTS TO CARRY OUT A FLOOD PREVENTION SCHEME AND TRAFFIC ASSESSMENT STUDIES

With reference to Article 19 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 895/98 by the Director of Roads recommending acceptance of a select list of consultants, taken from the lists of applicants for the Roads Department’s prospective Standing Lists of Consultants, to be invited to tender for the preparation of a flood prevention scheme at Brechin and traffic studies in Forfar and Monifieth, and seeking authorisation for the Director of Roads, in compliance with the Council’s Financial Regulations, to invite tenders from these firms.

The Committee agreed:-

(i) to approve the Select List of Consultants proposed in Appendix A to Report No 895/98 to be invited to tender for the preparation of a flood prevention scheme at River Street, Brechin; and

(ii) to approve the Select List of Consultants proposed in Appendix B to Report No 895/98 to be invited to tender for the carrying out of traffic studies in Forfar and Monifieth.

12. PROPOSED ACQUISITION OF LAND ADJACENT TO THE A92 AT SALMONDSMUIR, MUIRDRUM

There was submitted Joint Report No 906/98 by the Director of Roads and the Director of Property Services advising of the outcome of negotiations for the acquisition of an area of land measuring 0.047 hectares or thereby adjacent to the A92 at Salmondsmuir from the current owner and recommending acquisition of the property on the terms and conditions set out in the Report.

The Committee agreed:-

(i) to note the outcome of negotiations with the current owner;

(ii) to approve the acquisition of a site measuring 0.047 hectares or thereby adjacent to the existing A92 at Salmondsmuir on the provisional terms and conditions contained in Report No 906/98; and

(iii) to refer the Report to the Personnel and Property Services Committee.

13. ACCEPTANCE OF TENDERS

(a) A92 Inverkeilor Railway Bridge

With reference to Article 21 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 887/98 by the Director of Roads detailing tenders received for an "overheight" vehicle detection system at Inverkeilor Railway Bridge and recommending acceptance of the lowest tender received.

The Committee agreed to approve acceptance of the lowest tender, being that submitted by Coeval Products Ltd in the amount of £90,476.52.

(b) Arbroath High Street Improvements - Phase I - Update on Implications of Tenders Received

There was submitted Report No 888/98 by the Director of Roads detailing tenders received for Arbroath High Street Improvements Phase I and setting out proposals to bring the projected works costs into line with available budgets.

The Committee agreed:-

(i) to the modification and deferment of certain aspects of the proposed works in Phase I of the Arbroath High Street Improvements to keep costs within revised budgets;

(ii) to authorise the Director of Roads to arrange for retendering of the modified scheme by the three tenderers who had provided sufficient information to allow a satisfactory assessment of their competence in health and safety management;

(iii) to delegate to this Committee’s Executive Sub-Committee power to authorise acceptance of the lowest tender received following the retendering exercise, subject to the tender total being within the revised available budgetary envelope;

(iv) to note the tenders received for the work prior to modification and deferment; and

(v) to note that particular care would be taken to ensure that future tender specifications reconciled with available budget provision.