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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 30 April 1998 at 5.00 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, Provost Mrs FRANCES E DUNCAN, Councillors FRANK ELLIS, IAN MACKINTOSH, STEWART McGLYNN, WILLIAM MIDDLETON, Mrs KATHLEEN RITCHIE, DAVID SELFRIDGE and ALEX SHAND.

Apologies: Apologies for absence were intimated on behalf of Councillors JACK GIBB and RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 12 March 1998 was approved as a correct record and signed by the Convener.

2. PIARC WORLD WINTER ROAD CONGRESS - LULEA, SWEDEN - 16 TO 19 MARCH 1998

With reference to Article 2 of the minute of meeting of this Committee of 29 January 1998, there was submitted Report No 449/98 by the Director of Roads giving a brief overview of the proceedings of the above PIARC World Winter Road Congress which had been attended by the Convener and Director of Roads. The Report commented on the continued benefits to Angus Council arising from active participation in the activities of the World Road Association.

The Committee agreed:-

(i) to note the success of the Xth PIARC International Winter Road Congress;

(ii) to note that a set of the Conference Volumes had been made available to Members for reference purposes; and

(iii) to note the continuing benefits to Angus Council arising from membership of the World Road Association.

3. CONFERENCES

(a) Construction Industry Standing Conference (CISC)/COSLA - Director of Roads Involvement in Transport Planning and Project Administration - NVQ/SVQ

There was submitted Report No 448/98 by the Director of Roads advising that, through COSLA he had been invited to become involved in the development of National Vocational Qualifications/Scottish Vocational Qualifications (NVQs/SVQs) in the areas of Transport Planning and Project Administration. These qualifications were being developed in conjunction with the Construction Industry Standing Conference.

The Committee agreed:-

(i) to note the contents of Report No 448/98;

(ii) to approve the participation of the Director of Roads representing COSLA in the formulation of NVQs/SVQs for Transport Planning and Project Administration in conjunction with the Construction Industry Standing Conference; and

(iii) to note the opportunity that this would afford the Council in having direct involvement in the development of NVQs/SVQs for Transport Planning and Project Administration which would ultimately provide Council staff with the opportunity to access these qualifications as an integral element of professional development.

(b) Proposed Cycling Conference

With reference to Article 8 of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 451/98 by the Director of Roads advising that the Government was expected to publish a White Paper on Integrated Transport in May 1998, and suggesting that it would be timeous to host a conference (a) to increase awareness of cycling issues and (b) to help formulate the Council’s future policy on cycling. The cost of the event would be contained within the Traffic Revenue Budget for 1998/99.

The Committee agreed to authorise the Director of Roads to arrange a Cycling Conference, in September/October 1998, to highlight cycling issues globally and in Angus.

4. MONTROSE

(a) Montrose Town Centre Revised Streetscape Designs

With reference to Article 4 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 437/98 by the Director of Planning and Transport and the Director of Roads outlining the main elements in the revised Streetscape Designs for Montrose Town Centre.

Having heard Councillor Crowe, the Committee agreed for its interest:-

(i) to approve, in principle, the revised Streetscape Designs for Montrose Town Centre;

(ii) to note the financial implications of proceeding with the project;

(iii) to authorise the Directors of Planning and Transport, Roads and Finance to put together a funding package for consideration at the next cycle of meetings in June 1998; and

(iv) to agree that the Streetscape Designs should be presented to the Montrose Area Forum at its meeting to be held in May.

(b) The Mall - Montrose

There was submitted Report No 443/98 by the Director of Roads detailing the results of a questionnaire survey which had been sent to residents of The Mall, Montrose and other adjacent streets in response to concerns expressed for some time regarding the behaviour of drivers in the area. The Report considered the available options to remedy the problems and recommended (a) that The Mall be re-landscaped and off-street parking reduced, and (b) that the current Waiting Restrictions on North Esk Road be relaxed to permit more parking.

Having heard Councillors Mrs Ritchie and Norrie welcome the initiative, the Committee agreed:-

(i) to approve the environmental enhancement and re-landscaping of The Mall and the reduction of off-street parking; and

(ii) to authorise officers to investigate the relaxation of Waiting Restrictions on part of North Esk Road and that the result of such investigations be the subject of a further Report to this Committee.

5. SCOTTISH FISHERIES PROTECTION AGENCY:
FISHERIES ENFORCEMENT - CONSULTATION ON INTRODUCTION OF DESIGNATED PORTS FOR VESSELS OF 20 METRES OVERALL LENGTH AND ABOVE

Councillor West, as a member of the Montrose Port Authority, declared an interest in this item, vacated the Chair and took no part in the discussion thereon. Councillor Allan chaired the meeting for this item.

There was submitted Report No 452/98 by the Director of Roads advising that in March 1998, the Scottish Fisheries Protection Agency had invited comments from organisations on proposals to introduce designated ports for vessels of 20 metres overall length and above landing fish in the UK. The Report set out a proposed response to the Scottish Fisheries Protection Agency recommending the inclusion of Arbroath Harbour in the list of designated ports.

Having heard Councillor Shand, the Committee agreed to authorise the Director of Roads to forward the draft letter comprising Appendix A to Report No 452/98 as the Council’s response to the Scottish Fisheries Protection Agency.

6. ASSESSMENT OF ROAD BRIDGES IN THE OWNERSHIP OF RAILTRACK AND THE BRITISH RAIL PROPERTY BOARD

With reference to Article 5 of the minute of meeting of this Committee of 5 June 1997, there was submitted Report No 440/98 by the Director of Roads (a) updating the Committee on the position with regard to the assessment of road bridges in the ownership of Railtrack and the British Rail Property Board (BRPB), (b) advising that the legal responsibility for the assessment of 41 bridges within Angus, in private ownership, remained unclear and (c) recommending that in the light of the introduction of 40 tonne vehicles to Britain which was due to take place in approximately 8 months time, the Council should enter into an agreement with Railtrack and BRPB to carry out assessments on a limited number of their bridges, to ensure that the safe carrying capacity of the main road network in Angus could be quantified.

The Committee agreed:-

(i) to authorise the appropriate officers (a) to enter into discussions with Railtrack and British Rail Property Board with a view to identifying bridges which required priority assessment; and (b) to enter into agreements with these bodies to carry out such assessments in order that the safe carrying capacity of the structures could be established in a prioritised manner as detailed in Appendix A to Report No 440/98;

(ii) to approve the virement of £100,000 contained within the Capital Budget for 1998/99 under the block heading of Bridge Assessments for the assessment of Railtrack and BRPB bridges to the repair of the Council’s own bridge stock; and

(iii) to continue to pursue the Scottish Office vigorously for a decision on the legal responsibility for the assessment and strengthening of bridges in private ownership.

7. ROADS DEPARTMENT WORKS PROGRAMMES 1998/99

There was submitted Report No 444/98 by the Director of Roads (a) advising that he had recently reviewed the priority of the major roads schemes funded from CFCR and Capital Budgets, (b) indicating that he had drawn up proposed programmes of work under each budget head, (c) listing the major schemes included in the Roads Department various works programmes for 1998/99 and (d) giving an indication of the proposed phasing of these projects.

The Committee agreed to note the terms of Report No 444/98 for its information.

8. CAPITAL/CFCR STREET LIGHTING WORKS 1998/99

There was submitted Report No 439/98 by the Director of Roads advising that a programme of street lighting improvements was carried out each year in order to meet the needs and problems associated with the street lighting service within Angus. The Report advised that the need for provision, replacement or upgrading of street light installations arose from (a) works associated with Hydro Electric alterations, (b) provision of lighting in unlit areas and (c) general improvements, upgrading and replacement work due to equipment degradation and obsolescence. The Appendices to the Report set out the proposed Capital and CFCR (Capital Financed from Current Revenue) programmes for street lighting works for 1998/99.

The Committee agreed:-

(i) to approve the proposed programmes of works listed in Appendix A and Appendix B to Report No 439/98; and

(ii) to approve, in principle, the list of reserve schemes detailed in Appendix C, subject to a further report to this Committee as and when the need arose to promote any of these schemes.

9. FINAL PROPOSED ALIGNMENT FOR A92 DUNDEE TO ARBROATH: UPGRADING - PROPOSED SUBMISSION OF NOTICE OF INTENTION TO DEVELOP

With reference to Article 4(e) of the minute of meeting of Angus Council of 26 June 1997, there was submitted Report No 453/98 by the Director of Roads advising that the development of the design of the A92 upgrading and the associated links to the A930 had progressed to the extent that it would soon be possible to publish the required Notice of Intention to Develop. Such application would effectively initiate the statutory planning process.

Members were advised that, in light of ongoing discussions with affected parties along the route and taking into consideration comments raised at the recent public information meetings, there was a need to continuously review the finer levels of detail of the proposed alignments, particularly along the linkages between the A92 and A930.

The Committee agreed to approve, in principle, the alignments shown on the drawings annexed to Report No 453/98 and to note that a Report would be submitted to the next meeting of this Committee incorporating summaries from each of the separate studies carried out (i.e. topographic survey; preliminary ground investigation; preliminary archaeological survey; environmental impact study; and traffic analysis) in order to provide all the relevant support information for the route alignment.

10. ANVIL BANK - LETHAM - UPGRADING ROAD/FOOTWAYS TO A "REASONABLE" STANDARD

There was submitted Report No 450/98 by the Director of Roads advising that the roads/footways in Anvil Bank, Letham had been constructed before the protection afforded by roads bonds introduced by the Roads (Scotland) Act 1984. The roads and footways in Anvil Bank had not been completed until several years ago when the residents had funded the upgrading of the road to a "reasonable" standard. Some necessary works to complete the footways were still outstanding.

The Report concluded that it was deemed desirable to complete the road/footways at Anvil Bank by means of a contribution from Angus Council to bring it up to a "reasonable" standard in light of the significant monies already expended by the residents. Accordingly the Director recommended that the Committee use powers contained within the Roads (Scotland) Act 1984 to fund a shortfall in bringing the road/footways in Anvil Bank, Letham up to a reasonable, but not adoptable, standard.

The Committee agreed:-

(i) to note that the residents of Anvil Bank had already spent around £10,000 in attempting to bring the road/footways up to a "reasonable" standard; and

(ii) to use the authority’s powers under Section 14(1) of the Roads (Scotland) Act 1984 to make a contribution of approximately £2,000 to finish necessary works to bring the condition of Anvil Bank up to a "reasonable", but not adoptable, standard

11. WOODEND DRIVE, KIRRIEMUIR

There was submitted Report No 446/98 by the Director of Roads presenting the results of a questionnaire survey sent to residents of Woodend Drive, Kirriemuir and other adjacent roads, who had been concerned for some time about the increase in volume and speed of traffic, and large vehicles using Woodend Drive as a through route.

Although residents of Woodend Drive suffered from problems of through traffic using the road, there were not large volumes of traffic, high speeds or accidents on the road. The cost of improvements to develop an alternative ring route and install the preferred solution of a road closure would be prohibitive at this time. The Report therefore recommended that no action be taken at the present time.

Having heard Councillor Mackintosh, the Committee agreed to note the concerns of residents of Woodend Drive, but take no action at present.

12. ROAD TRAFFIC REDUCTION ACT 1997 - DRAFT GUIDANCE TO LOCAL AUTHORITIES

With reference to Article 12 of the minute of meeting of the Policy and Resources Committee of 28 October 1997, there was submitted Joint Report No 436/98 by the Director of Planning and Transport and the Director of Roads commenting on draft guidance, issued by the Scottish Office Development Department, which, when finalised would provide advice and guidance to Councils in implementing the provisions of the Road Traffic Reduction Act 1997.

Having noted that the terms of the Report had been approved by the Planning and Transport Policy Committee at a meeting held earlier this day (Article 12 refers), the Committee agreed for its interest:-

(i) to note the potentially far reaching implications of the Draft Guidance on Road Traffic Reduction, including work required and costs incurred to assess and forecast traffic levels locally and requirements for preparation and consultation on possible measures;

(ii) to forward a copy of the Report to the Scottish Office Development Department as Angus Council’s comments on the Draft Guidance, drawing particular attention to the need to more fully recognise the different requirements and issues arising in rural areas such as Angus in finalising the guidance (as discussed in sections 4 and 7 of Report No 436/98) including further specifying exemptions for specific instances/circumstances to which rural Councils like Angus would be eligible to apply; and

(iii) to forward a copy of Report No 436/98 to COSLA drawing attention to the rural dimension, funding requirements and timescales for undertaking relevant studies for consideration in an overview response.

13. OPEN GOLF CHAMPIONSHIP - CARNOUSTIE 1999 - TRAFFIC AND PARKING ARRANGEMENTS

There was submitted Report No 445/98 by the Director of Roads considering the traffic and parking arrangements which would be necessary with the return of the Open Golf Championship to Carnoustie in July 1999 for the first time since 1975, to allow access to the course and to the town.

Following discussion, the Committee agreed:-

(i) to note and agree the traffic and parking arrangements which were being made in preparation for the Open Golf Championship in 1999 and note also that the detailed arrangements would be the subject of ongoing discussions with all the relevant parties;

(ii) to approve the promotion of a Temporary Traffic Regulation Order to effect tidal flow operations on the A92 and one-way flow operations in Ferrier Street and Links Avenue throughout the period as detailed in Report No 445/98;

(iii) to take all appropriate measures to promote, encourage and support the enhancement of public transport facilities for the period of the Open and to ask the Director to submit a further Report on this matter in due course; and

(iv) to refer Report No 445/98 to the first meeting of the Carnoustie Area Forum on 3 June 1998 for its interest.

14. TRAFFIC ORDERS

(a) Update

With reference to Article 7(a) of the minute of meeting of this Committee of 29 January 1998, there was submitted and noted Report No 442/98 by the Director of Roads providing, in an appendix to the Report, an update of Traffic Regulation Orders currently being processed and their stage of progress at 1 April 1998.

(b) Temporary Traffic Orders

There was submitted and noted Report No 470/98 by the Director of Law and Administration advising that, at the request of the Director of Roads, the Angus Council (Drumcairn Bridge, Lethnot) (Temporary Prohibition of Driving) Order 1998 had been made to cover a period of 4 weeks, for the purpose of bridge repairs.

(c) B954 Muirhead-Newtyle Road - Stopping Up of Sections of Road at Hosie Park, North Dronley

There was submitted Report No 447/98 by the Director of Roads advising that prior to 1975, Angus County Council had carried out an improvement to the bend on the B954 at North Dronley. The superseded section of road had not been formally stopped-up at the time and therefore remained on the list of roads. During 1997, the status of the superseded section of road had been questioned and, in order to resolve the situation to the satisfaction of all parties affected, the Report proposed that the farmer be allowed a new access from the B954 to his field and that the superseded section of road be stopped-up.

The Committee agreed to stop-up a length of the former B954 at Hosie Park, North Dronley as detailed on the plan attached to Report No 447/98.

(d) Angus Council (Montrose and Ferryden Traffic Management) (Variation) Order 1998

With reference to Article 9 of the minute of meeting of this Committee of 25 August 1997, there was submitted Report No 471/98 by the Director of Law and Administration on a proposed Traffic Regulation Variation Order to effect changes to the waiting restrictions around the junction of Panter Crescent and Brechin Road. The draft Order had attracted no adverse comments from the statutory consultees and accordingly the Committee could now proceed to the formal publication of the Order as drafted.

A request had been received from the Cyclists Rights Network that the two-way access for pedal cyclists be maintained and correspondence from other interested parties had also been received. These parties had been advised that their comments would be noted at this stage and considered after the Order had been advertised.

The Committee agreed to approve the formal publication of the Order as drafted.

The Convener ruled that items 14(e) and (f) below be considered as a matter of urgency in the interest of road safety.

(e) Angus Council (Off-Street Car Parks) Order 1998

With reference to Article 5 of the minute of meeting of this Committee of 29 August 1996, there was submitted Report No 501/98 by the Director of Law and Administration on a proposed amendment to the existing Off-Street Car Parks Order to introduce short stay car parking provisions within certain car parks in Angus. The main effect of the Order would be to designate certain car parks as short stay with the appropriate restrictions pertaining thereto and was designed to assist users of the busiest car parks nearest to town centres by limiting the duration of car parking. The draft Order had attracted no adverse comments from the statutory consultees. Accordingly, the Committee could now proceed to the formal publication of the Order as drafted.

A request had been received from the City of Brechin and District Community Council that the Church Street Car Park in Brechin be added to the list of car parks to be designated as short stay and a response had also been received from Aberlemno Community Council. Both parties had been advised that their comments would be noted at this stage and, if appropriate, considered after the Order had been advertised.

The Committee agreed to approve the formal publication of the Order as drafted.

(f) Stopping-Up of Roads and Footpaths (Wardmill Road/Airlie Crescent/Strathmore Avenue, Arbroath) Order 1998

There was submitted Report No 503/98 by the Director of Law and Administration advising that planning permission granted in respect of the Strathairlie Redevelopment required, for its implementation, the stopping-up of various lengths of roads and footpaths within the area to enable the new layout to be implemented and the housing redevelopment to proceed. The Council, in terms of Sections 207 and 208 of the Town and Country Planning (Scotland) Act 1997 had made an Order authorising the required stopping-up. The Order had been promoted by the Council on behalf of the Strathairlie Regeneration Partnership and agreement had been reached with Angus Housing Association and Hillcrest Housing Association that the legal costs associated with the Order be split between the Partnership members.

The Committee agreed:-

(i) to recommend that the Council confirm the Order stopping-up roads and footpaths at (a) Wardmill Road, Arbroath (2 lengths of roadway), (b) Airlie Crescent, Arbroath (3 lengths of roadway and 2 lengths of footpaths), and (c) Strathmore Avenue, Arbroath (5 lengths of roadway); and

(ii) to note that the estimated total legal costs would be approximately £2,000 and that the cost to Angus Council should be no more than £700 which expenditure would be met from the planned footpath expenditure head within the Housing Revenue Budget for 1998/99.

15. STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 6 of the minute of meeting of this Committee of 16 October 1997, there was submitted Report No 441/98 by the Director of Roads reviewing the Standing Lists of Contractors for various categories of work.

The Committee agreed:-

(i) to add the contractors listed in Appendix 1 to Report No 441/98 to the relevant categories of the Standing Lists of Contractors for construction, civil engineering and road maintenance contracts under £200,000 which had been approved by the Roads Committee on 16 October 1997 (Report No 1074/97 refers);

(ii) to make no further additions to these Lists until they were next reviewed in accordance with the Council’s Financial Regulations;

(iii) to increase the financial limit for T Robertson and Sons from £50,000 to £200,000;

(iv) to delete Conjem Limited from the Standing Lists;

(v) to reject the application received from Line Markings Limited for inclusion on the Standing List for Roads Markings and studs (category 31); and

(vi) to adopt the lists shown in Appendix 2 to Report No 441/98 as the Committee’s Standing Lists of Contractors for construction, civil engineering and road maintenance contracts under £200,000.

16. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order No 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8, 9 and 10.

17. ROAD MAINTENANCE (WORKS) CONTRACTS - SCHEDULES OF RATES AND PRICES - 1 APRIL 1998 TO 31 MARCH 1999

There was submitted Report No 63/98 by the Director of Roads recommending acceptance of the annual tenders for Road Maintenance (Works) Contracts for the period 1 April 1998 to 31 March 1999 and seeking authority to order works under these contracts as required.

The Committee agreed:-

(i) to note the receipt of annual tenders for two different categories of road maintenance works, being (a) horizontal road markings and (b) reflecting roadstuds;

(ii) to accept all the tender prices in each case; and

(iii) to authorise the Director of Roads to order work under these contracts on the basis of best overall value for money and availability of contractors’ resources pertaining at the time of requirement.

18. TENDER ACCEPTANCE - SURFACE DRESSING CONTRACTS A AND B

There was submitted Report No 438/98 by the Director of Roads detailing tenders received for Surface Dressing Contracts A and B and recommending acceptance of the lowest tender received in each case.

The Committee agreed:-

(i) to accept the tender for Surface Dressing Contract A submitted by Kelbit Ltd in the amount of £122,819; and

(ii) to accept the tender for Surface Dressing Contract B submitted by Kelbit Ltd in the amount of £101,159.10.