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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Tuesday 8 June 1999 at 4.55 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN, Councillors FRANK ELLIS, KAY ELLIS, JOHN HENDERSON, ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, ROBERT MYLES and DAVID SELFRIDGE.

Also in Attendance: Councillor GEORGE NORRIE

Apology: An apology for absence was intimated on behalf of Councillor RICHARD SPEIRS.

Councillor WEST, Convener, in the Chair.

Before the start of business, the Convener welcomed members to this first meeting of the Roads Committee following the recent election. He introduced the Vice Convener and Director of Roads who gave a presentation on the main areas of responsibility, key current issues and appropriate contact persons in Angus Council’s Roads Department.

1. APPOINTMENTS

(a) Membership of Committee

With reference to Article 5(c) of the minute of meeting of the Council held on 13 May 1999, the Committee agreed to note the members appointed to this Committee.

(b) Executive Sub-Committee

The Committee agreed to appoint Councillors Sandy West, Kitty Ritchie and Robert Myles to the Executive Sub-Committee of the Roads Committee.

(c) Arbroath Harbour Joint Consultative Committee

The Committee agreed, in terms of Standing Order 32(6), to amend the constitution of the Arbroath Harbour Joint Consultative Committee to provide that the Council representatives be four local members from Arbroath and the Conveners of the Planning and Transport Policy and the Economic Development Committees.

Accordingly, the Committee agreed to appoint Councillors Alex King, Alistair Gray, Brian Milne, Richard Speirs, David Selfridge and Jack Gibb, and further agreed that Councillor Alex King be appointed to the Chair.

The Committee also noted that the other members of the Committee comprised three representatives of the Arbroath Fishermen’s Association, a representative of the Arbroath Fish Processors’ Association, a representative of the local boatbuilders/repairers and a representative of the owners of small passenger carrying boats.

2. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 20 April 1999 was approved as a correct record and signed by the Convener.

3. RESERVOIRS ACT 1975 - BIENNIAL REPORT

There was submitted Report No 593/99 by the Director of Roads detailing the duties of Angus Council as enforcement authority under the Reservoirs Act 1975 for the reservoirs within Angus, advising that these duties included the submission of a biennial Report to the Secretary of State, and appending the Biennial Report to April 1999.

The Committee agreed:-

(i) to note the duties and requirements imposed on the Director of Roads in carrying out the role of enforcement authority under the Reservoirs Act 1975; and

(ii) to note the contents of the Biennial Report submitted to the Scottish Office.

4. BEST VALUE

(a) Service Reviews - Roads Department - Revised Timetable

With reference to Article 3 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 597/99 by the Director of Roads advising that, in light of the recent completion of the first of the Roads Department Service Reviews, he had reviewed the resources and timescales for the remaining Service Reviews and proposed a revised timetable.

The Committee agreed:-

(i) to approve the proposed revised timetable for the Roads Department’s Service Review Programme; and

(ii) to refer the revised timetable to the Best Value Steering Group for incorporation into the next revision of the Council’s Best Value New Implementation Plan.

(b) Service Review - Lighting Maintenance

With reference to (a) above, there was submitted Report No 594/99 by the Director of Roads presenting the Best Value Service Review for Lighting Maintenance, detailing the conclusions drawn from the Review and introducing the Service Improvement Plan developed as a result of the exercise.

The Committee agreed:-

(i) to note the contents of the Service Review on Lighting Maintenance, a copy of which had been placed in the Members’ Lounge;

(ii) to note the conclusions drawn from the Service Review as set out in Appendix A to Report No 594/99; and

(iii) to approve the Service Improvement Plan set out in Appendix B to the Report.

5. THE ROAD AHEAD - A REVIEW OF THE MANAGEMENT AND MAINTENANCE ARRANGEMENTS FOR SCOTTISH TRUNK ROADS

There was submitted Report No 577/99 by the Director of Roads advising that the Scottish Office had issued a Consultation Paper entitled "The Road Ahead - A Review of the Management and Maintenance Arrangements for Scottish Trunk Roads". The Report set out the Director of Roads’ views on the consultation document and sought approval to submit these views as Angus Council’s response to the Scottish Office by the deadline date of 30 June 1999.

The Committee agreed:-

(i) to note that the Scottish Office consultation document did not address trunk roads within an integrated transport context, and treated them in isolation;

(ii) to note that the deadline for comments had not allowed for detailed consultation with elected members as a result of the local and national elections on 6 May 1999;

(iii) to note that it would appear that the Scottish Office was seeking to use competition as the only determining factor with no heed of Best Value in the procurement of their trunk road services;

(iv) to forward the comments detailed in Appendix A to the Report No 577/99 to the Scottish Office as Angus Council’s response to the consultation document; and

(v) to refer Report No 577/99 to the Tayside Contracts Joint Committee for its information.

6. FOOTWAYS PROGRAMME

With reference to Article 5 of the minute of meeting of this Committee of 28 January 1999, there was submitted Report No 579/99 by the Director of Roads which discussed new footways which had been requested and considered priorities for the provision of new footways in relation to the level of finance available.

The Committee agreed:-

(i) to note the list of requests for new footways set out in the Appendix to Report No 579/99; and

(ii) to take no action meantime in view of the lack of available funding.

7. ROAD SAFETY PLAN

There was submitted Report No 578/99 by the Director of Roads advising that authorities had a duty under the Road Traffic Act 1988 to promote road safety on roads for which they had responsibility and to carry out studies into road accidents and take measures to prevent such accidents. The Report indicated that the first comprehensive Road Safety Plan for Angus had now been drafted and recommended that it be issued for consultation.

Having heard several members indicate that there was a need for further consultation prior to final approval of the Plan, the Committee agreed to defer consideration to enable the Director of Roads to consult further and remitted to the Convener to fix a suitable date when members could receive a presentation on the Plan and have a detailed discussion on its contents.

8. ROAD SAFETY - THE PROVISION OF SAFETY BARRIERS

With reference to Article 4(a) of the minute of meeting of this Committee of 16 October 1997, there was submitted Report No 580/99 by the Director of Roads providing an update on the programme for vehicle safety barrier provision, listing those locations which had been investigated for the possible provision of new safety barriers and making recommendations for the implementation of certain projects in the 1999/2000 financial year.

The Committee agreed to provide safety barriers on the B955 at Prosen Bridge and the A928 at Glamis Den.

9. DETR CONSULTATION DOCUMENT ON TRANSPORT SAFETY

With reference to Article 13 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 584/99 by the Directors of Roads and Planning and Transport which considered the implications of the Department of the Environment, Transport and Regional Affairs (DETR) consultation document on Transport Safety.

The Committee agreed to note and approve the terms of the Report for its interest.

10. ASSESSMENT OF ROAD BRIDGES IN THE OWNERSHIP OF RAILTRACK AND RAIL PROPERTY LTD - STAGE 2

With reference to Article 14 of the minute of meeting of this Committee of 28 January 1999, there was submitted Joint Report No 581/99 by the Director of Roads advising that there were currently 37 unassessed bridges in the ownership of Railtrack and Rail Property Ltd carrying public roads in Angus and detailing proposals to progress the assessment of 11 of these bridges.

The Committee agreed:-

(i) to approve the progression of the assessments of 11 bridges at an estimated cost of £54,000; and

(ii) to note that there were 26 unassessed bridges in the ownership of Railtrack and Rail Property Ltd.

11. A90 KEITHOCK TO NORTHWATER BRIDGE - MAINTENANCE WORKS - SITE SUPERVISION - STAFFING REQUIREMENTS

There was submitted Report No 582/99 by the Director of Roads informing members of the Roads Department’s involvement in preparing and administering a major maintenance works contract in respect of the A90 Keithock to Northwater Bridge, on behalf of the Scottish Office, through the Tay Premium Unit (TPU) and detailing staffing arrangements required for site supervision.

The Committee agreed:-

(i) to note the Roads Department’s involvement in preparing and administering a major lane rental maintenance works contract on the A90 from Keithock to Northwater Bridge on behalf of the Scottish Office through the TPU;

(ii) to note the site supervision staffing requirements;

(iii) to note that the Director of Personnel had delegated authority to authorise the establishment of temporary posts at the grades proposed in paragraph 3 of Report No 582/99; and

(iv) to authorise the Director of Roads, in liaison with the Director of Personnel, to arrange additional temporary staffing to assist with site supervision as required for the duration of the contract.

12. A92 PROJECT: ROAD CONDITION TESTING OF ADDITIONAL PARTS OF THE ROAD NETWORK

With reference to Article 13 of the minute of meeting of this Committee of 28 January 1999, there was submitted Report No 585/99 by the Director of Roads describing the need to undertake certain condition testing on parts of the road network in the Angus Council area associated with the operating and maintenance aspects of the A92 Project.

The Report advised that, in order to achieve economies of scale, a larger network of roads than solely new build should be included in the operational contract. Accordingly, it was recommended that tenders be invited from a list of specialist organisations in order to implement the required testing regime and facilitate collection of the necessary condition data.

The Committee agreed:-

(i) to note the intention of the Director of Roads to invite bidders for the A92 Design, Build, Financing and Operation (DBFO) Project, to include the operation and maintenance of a wider portion of the Council’s road network as set out in Appendix 1 to the Report;

(ii) to invite competitive tenders for the necessary testing to provide condition data on those parts of the network;

(iii) to approve the proposed list of specialist testing organisations set out in Appendix 2 to Report No 585/99; and

(iv) to note that a further Report would be brought forward to this Committee detailing the results of tenders received.

13. TRAFFIC ORDERS

(a) Traffic Orders (Procedure) (Scotland) Regulations 1999

With reference to Article 18(a) of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 586/99 by the Director of Roads recommending changes in the procedures for processing Traffic Orders, as a result of the coming into effect on 1 April 1999 of the Local Authorities Traffic Orders (Procedure) (Scotland) Regulations 1999.

The Committee agreed:-

(i) to note the changes which had been introduced under the Local Authorities Traffic Orders (Procedure) (Scotland) Regulations 1999 as detailed in Report No 586/99; and

(ii) to note the impact on the Council’s procedures for promoting Traffic Regulation Orders as set out in the Appendix to Report No 586/99.

(b) St Thomas Crescent, Arbroath - One-Way Traffic

With reference to Article 7 of the minute of meeting of this Committee of 11 March 1999, there was submitted Report No 587/99 by the Director of Roads proposing, for reasons of pedestrian and traffic safety, the introduction of a one-way traffic arrangement on a section of St Thomas Crescent, Arbroath.

Having heard Councillor King, the local member, on the need for further informal local consultation, the Committee agreed to approve the proposals in Report No 587/99, in principle, but take no further action until residents and other local interests had been given an opportunity to express their views.

(c) Orchardbank Industrial Estate, Forfar - Variation of Waiting Restrictions

There was submitted Report No 588/99 by the Director of Roads proposing the amendment of current waiting restrictions at Orchardbank Industrial Estate, Forfar to take account of alterations to the road layout.

The Committee agreed to the promotion of the necessary Traffic Regulation Variation Order to effect changes to current waiting restrictions in Orchardbank Industrial Estate, Forfar.

(d) Angus Council (West High Street/Myre Park, Forfar) (Public Footpath) (Stopping-Up) Order 1999

With reference to Article 11 of the minute of meeting of this Committee of 11 March 1999, there was submitted Report No 589/99 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received. The Report recommended that the Council should proceed to confirm the Order and indicated that an alternative public footpath was being provided at a suitable location nearby, which was considered to be less dangerous to pedestrians.

The Committee agreed to recommend that the Council now make and confirm the Order authorising the Stopping-Up of a public footpath at West High Street/Myre Park, Forfar.

(e) The Mall, Montrose

With reference to Article 4 of the minute of meeting of this Committee of 11 March 1999, there was submitted Report No 596/99 by the Director of Roads giving further consideration to the proposals for the environmental enhancement of The Mall, Montrose following the decision of the Committee to carry out further investigations relative to the project.

Having heard local members, Councillors George Norrie and Kitty Ritchie, on the proposal, the Committee agreed:-

(i) to implement the proposed environmental improvement at The Mall as previously agreed by this Committee on 30 April 1998 (Article 4(b) refers);

(ii) to promote a Traffic Regulation Order to remove existing waiting restrictions on North Esk Road which would provide an additional 15 spaces in close proximity to the swimming baths;

(iii) to note that the level of parking available following the proposed environmental improvements along with the removal of waiting restrictions on North Esk Road was almost identical to existing parking requirements; and

(iv) to note that, in relation to (iii) above, the Director of Roads and the Chief Constable did not consider it appropriate to provide further additional parking on The Mall itself.

(f) Variation of Traffic Regulations at The Abbey Precinct, Arbroath

With reference to Article 4 of the minute of meeting of the Planning and Transport Policy Committee on 1 December 1998, there was submitted Report No 595/99 by the Director of Roads considering proposals to alter the current Traffic Regulations pertaining to various roads in the vicinity of Arbroath Abbey.

Having heard Councillor King, the local member, on the need for further local consultation, the Committee agreed to defer consideration of the Report to enable the Directors of Roads and Planning and Transport to give further consideration to the implications of closing off the pend at Arbroath Abbey between Hamilton Green and Abbey Street.

(g) Temporary Traffic Orders

There was submitted Report No 498/99 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (Dunnichen-Boal Road, by Letham) (Temporary Prohibition of Driving) Order 1999 - for two weeks from 10 May 1999 for the purpose of road drainage and carriageway patching works;

(ii) Angus Council (Open Golf Championship, Carnoustie) (Temporary Traffic Restrictions) Order 1999 and Angus Council (Open Golf Championship, Carnoustie) (Temporary Traffic Restrictions) (No 2) Order 1999 - for nine days from 12 July 1999 on the occasion of the Open Golf Championship and in the interest of public safety;

(iii) Angus Council (Fowlis Easter) (Temporary Prohibition of Driving) Order 1999 - for three weeks from 31 May 1999 for the purpose of the construction of new sewers and services; and

(iv) Angus Council (Kirkton of Kinnettles Bridge, Douglastown, by Forfar) (Temporary Prohibition of Driving) Order 1999 - for five weeks from 24 May 1999 for the purpose of bridge replacement.

14. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8 and 9.

15. SELECTION OF CONTRACTORS FOR THE CONSTRUCTION OF THE U428/1 DUNLAPPIE BRIDGE REPLACEMENT

There was submitted Report No 590/99 by the Director of Roads advising that, in response to an advertisement, expressions of interest had been received from eleven firms for inclusion on a select list of contractors to tender for the construction of the U428/1 Dunlappie Bridge Replacement. It was recommended that six of the firms were best able to provide the required combination of quality of service and competitive prices to ensure best value.

The Committee agreed to approve the selection of six contractors to be invited to tender for the contract as listed in Appendix 3 to Report No 590/99.

16. ACCEPTANCE OF TENDERS

(a) A934 Bonnyton to Fullerton - Carriageway Works Phase 2

With reference to Article 3 of the minute of meeting of this Committee of 20 April 1999, there was submitted Report No 591/99 by the Director of Roads reporting on tenders received for the above works and recommending acceptance of the lowest tender received.

The Committee agreed:-

(i) to approve the acceptance of the lowest arithmetically corrected tender for the Phase 2 carriageway works on the A934 Bonnyton to Fullerton Road, being that submitted by Tayside Contracts in the amount of £212,184.11; and

(ii) to note that the scope of the works required on other carriageway strengthening/overlay/resurfacing schemes already approved but not yet legally committed, would be reviewed and adjusted as required to ensure that the overall expenditure on these schemes was contained within the available funding allocated.

(b) Arbroath High Street Improvements - Phase 2 Kirk Square, Arbroath

There was submitted Joint Report No 592/99 by the Directors of Roads and Planning and Transport reporting on tenders received for the above works, which were part of the Arbroath High Street improvements, and recommending acceptance of the lowest tender received.

The Committee agreed to approve the acceptance of the lowest arithmetically corrected tender, being that submitted by R J McLeod (Contractors) Ltd for the Arbroath High Street Improvements (Phase 2 Kirk Square works), in the sum of £130,500.