Angus CouncilTel: 03452 777 778

ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Meffan, 20 West High Street, Forfar on Thursday 26 August 1999 at 4.15 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN, Councillors FRANK ELLIS, KAY ELLIS, ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, ROBERT MYLES, DAVID SELFRIDGE and RICHARD SPEIRS.

Apology: An apology for absence was intimated on behalf of Councillor JOHN HENDERSON.

Councillor WEST, Convener, in the Chair.

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 8 June 1999 was approved as a correct record and signed by the Convener;

(b) Executive Sub-Committee

There were submitted and noted the minutes of meetings of the Executive Sub-Committee of 30 June and 5 August 1999, copies of which are appended to this minute (Appendix I) and (Appendix II).

2. ROADS DEPARTMENT SERVICE PLAN 1999/2000

With reference to Article 3 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 843/99 by the Director of Roads giving an overview of the Roads Department Service Plan for the 1999/2000 financial year and clearly identifying where the Department’s key objectives linked into Angus Council’s key themes and corporate priorities.

The Committee agreed:-

(i) to approve the Roads Department Service Plan for the 1999/2000 financial year;

(ii) to note that the Service Plan for the 2000/2001 financial year would be submitted to this Committee in May/June 2000;

(iii) to note the important part the Service Plan continued to play in demonstrating compliance with the Best Value process; and

(iv) to note the progress made towards achieving the objectives stated in the 1998/99 Service Plan as detailed in Appendix A to the Report and the stated Priority Service Areas for 1999/2000 identified in Appendix B.

3. UPDATE OF UNADOPTED ROADS POLICY

With reference to Article 9 of the minute of meeting of this Committee of 6 June 1996, there was submitted Report No 840/99 by the Director of Roads proposing that the policy adopted by Angus Council to carry out certain work on unadopted roads be extended to cover footways and footpaths and that consideration be given to the use of Common Good Funds, in appropriate circumstances, to fund such works.

The Report indicated that the procedures to bring roads/footways/footpaths to a "reasonable standard" required that reasonable notice be given to frontagers/landowners who would remain responsible for maintenance and public liability issues following completion of the work. Although there was no requirement for the roads authority to consider any objections received in response to this notification procedure, the Report proposed that, in future, written confirmation from all frontagers/landowners be sought before works were undertaken to bring unadopted roads/footways/footpaths up to a "reasonable standard" and only to proceed when there was unanimous agreement among all such parties.

Having heard various members welcome the Report, the Committee agreed, for its interest:-

(i) to extend the existing policy to cover the potential upgrading of unadopted footways and footpaths as well as unadopted roads;

(ii) to approve, in principle, the use of Common Good funding in appropriate circumstances to bring roads or footways up to a "reasonable standard" subject to a specific scheme report being reported to Committee for any such proposals;

(iii) to note that the Director of Roads held a prioritised list of requests for work on unadopted roads based on criteria previously reported to this Committee in June 1996; and

(iv) to note that any proposal to fund improvements to unadopted roads/footways/footpaths from Common Good funds should be subject to the same prioritised criteria as reported in 1996, but extended to cover footways and footpaths.

4. WINTER MAINTENANCE POLICY AND SERVICE PROVISION FOR 1999/2000

With reference to Article 5 of the minute of meeting of this Committee of 27 August 1998, there was submitted Report No 842/99 by the Director of Roads restating the Council’s winter maintenance policy, reviewing the performance for the winter of 1998/99 and detailing the proposed service provision for gritting and snow clearing during the winter period 1999/2000.

The Report highlighted changes to gritting routes resulting from route optimisation and non-treatment of some priority routes in marginal conditions due to a selective gritting approach based on thermal mapping and detailed the introduction of auxiliary routes to improve the level of early morning service in the Angus Glens. It was expected that some queries would be generated from members of the public making comparison with gritting arrangements in previous years, but the proposed changes for 1999/2000 were expected to provide better value for money and an improved level of service compared to 1998/99.

Having heard various members welcome the introduction of auxiliary routes in rural areas, the Committee agreed to approve the 21 recommendations detailed in Report No 842/99.

5. ANGUS INTERIM LOCAL TRANSPORT STRATEGY

With reference to Article 10 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 819/99 by the Director of Planning and Transport and the Director of Roads advising of the preparation of a draft Interim Local Transport Strategy for Angus and outlining steps taken and future action proposed for approval.

The Strategy set out Angus Council’s commitment to sustainable, integrated transport, promoting social inclusion. Considerable progress had already been made, as reflected in current policies and initiatives of the Council, and the Interim Strategy built on this to further develop relevant measures in Angus. The next steps included engaging in wide dialogue and consultation on the Interim Strategy and developing a full strategy, including an expanded programme of projects and proposals as part of an integrated package.

The Committee for its interest agreed:-

(i) to note and approve the terms and content of the draft Interim Local Transport Strategy for Angus as circulated with the Report;

(ii) to note that, following agreement by the respective Conveners, a copy of the draft document had previously been forwarded to the Scottish Executive as the Council’s draft submission pending consideration and agreement by members;

(iii) to finalise the document for publication and approve arrangements for suitable consultation on the Interim Strategy document; and

(iv) to approve the preparation, in due course, of a further report for consideration and agreement by members outlining consultation on the Interim Strategy and relevant issues arising from the preparation of a full Local Transport Strategy for Angus.

6. TACKLING CONGESTION - CONSULTATION PAPER

With reference to Article 11 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 820/99 by the Director of Planning and Transport and the Director of Roads considering and commenting on the Scottish Executive’s Consultation Paper on fighting traffic congestion and pollution through road user and workplace parking charges.

The Committee, for its interest, agreed:-

(i) to note the terms and content of the Scottish Executive’s Consultation Paper on tackling congestion;

(ii) that the issues raised and measures proposed applied mainly to major urban areas and were therefore likely to have little direct effect on or applicability to Angus;

(iii) that no further action be taken at this time in respect of investigating possible schemes for local road user or workplace parking charges in Angus; and

(iv) to submit this Report to the Scottish Executive as the observations of Angus Council on the consultation document drawing particular attention to the above recommendations and to Section 4 of the Report.

7. SUSTAINABLE URBAN DRAINAGE SYSTEMS - MODEL MAINTENANCE AGREEMENT

There was submitted Report No 835/99 by the Director of Roads providing an update on the position regarding joint arrangements for the provision and maintenance of sustainable urban drainage systems between water authorities and local authorities and detailing a recent response to COSLA on this subject by the Convener of the Roads Committee in his capacity as Angus Council representative on the COSLA Development Service Forum.

The proposed Model Maintenance Agreement was acceptable in principle but suggestions had been made in the response to COSLA which were intended to simplify, clarify and qualify the language used in it.

The Committee agreed:-

(i) to note the progress which had been made by the Working Party established by COSLA to develop best management practices in surface water drainage;

(ii) to homologate the Convener’s response to COSLA regarding the proposed Model Maintenance Agreement as set out in Appendix C to the Report; and

(iii) to ask the Council to note the action taken by the Convener in his capacity as the Council’s representative on the COSLA Development Services Forum.

8. REQUEST FOR TRAFFIC CALMING AT LEYSMILL

With reference to Article 4 of the minute of meeting of this Committee of 20 April 1999, there was submitted Report No 837/99 by the Director of Roads advising that there had been public concern about traffic speeds through the village of Leysmill and a petition had recently been received from residents in the village seeking traffic calming.

The Report recommended that the request be added to the list of similar requests to be considered by a future meeting for possible inclusion in the programme of works for 2000/20001 but that, meanwhile, signing warning drivers of the lack of footways and the presence of pedestrians in the roadway be erected. In addition, measures would also be taken to improve the conspicuity of existing signing on the approaches to the village.

The Committee agreed that the request for traffic calming in Leysmill be considered (along with other similar requests) for possible inclusion in the works programme of village gateways for 2000/2001.

9. MONTROSE TOWN CENTRE - HGV ROUTEING

There was submitted Report No 836/99 by the Director of Roads discussing the continued use of Montrose Town Centre by through traffic, particularly HGVs, and recommending measures to be taken to alleviate problems caused by through traffic, whilst permitting access to the town centre for the benefit of passengers and servicing of local shops.

Having heard Councillor Ritchie, as a Montrose member, welcome the Report, the Committee agreed:-

(i) to approve the provision of improved signing to encourage through traffic to take the Montrose A92 Inner Relief Road rather than use the town centre;

(ii) to an approach being made to local HGV operators to ask for their co-operation in ensuring that their vehicles avoided driving through the Town Centre where possible; and

(iii) to note that road safety in the High Street area was being reviewed following completion of the environmental improvements to identify if any other minor changes were necessary.

10. 20 MPH SPEED LIMITS - LATEST SCOTTISH OFFICE GUIDANCE

There was submitted Report No 831/99 by the Director of Roads advising that the Scottish Office had recently issued a circular providing local authorities with information about changes in the legislation on 20 mph speed limits and issues for consideration in the implementation of 20 mph schemes. The circular referred to both 20 mph zones and to 20 mph limits and offered different guidance for each.

The Report discussed the implications of the guidance and concluded that, although the changes in legislation were welcome, Councils would still be required to spend considerable sums on traffic calming measures before introducing 20 mph zones.

Having heard various members on the introduction of 20 mph zones, the Committee agreed to note the Scottish Office guidance regarding changes in the legislation on 20 mph speed limits.

11. TRAFFIC ORDERS

(a) Update

With reference to Article 7(a) of the minute of meeting of this Committee of 20 April 1999, there was submitted and noted Report No 839/99 by the Director of Roads providing, in an Appendix to the Report, an update of Traffic Regulation Orders currently being promoted and their stage of progress as at August 1999.

(b) One-Way Traffic at Conveners Wynd, Brechin

There was submitted Report No 827/99 by the Director of Roads proposing, for reasons of pedestrian and traffic safety, the introduction of a one-way traffic arrangement on a section of Conveners Wynd, Brechin.

Having heard Councillor Myles, the local member, welcome the Report, the Committee agreed to the promotion of a Traffic Regulation Order to introduce one-way traffic over a section of Conveners Wynd, Brechin.

(c) Variation of Speed Limits, Dundee Road, Arbroath (A92)

With reference to Article 4(d) of the minute of the special meeting of the Development Control Committee of 10 December 1998, there was submitted Report No 838/99 by the Director of Roads proposing the alteration to the current speed limit at Dundee Road, Arbroath (A92) in order to take account of alterations to the road layout.

The Committee agreed to the promotion of the necessary Traffic Regulation Order to effect extension of the 30 mph speed limit at Dundee Road, Arbroath (A92).

(d) Angus Council (High Street, Montrose) (Variation of Waiting Restrictions) Order 1998

With reference to Article 12(b) of the minute of meeting of the Roads Committee held on 1 December 1998, there was submitted Report No 742/99 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received. The Report recommended that the Council should proceed to amend the existing waiting restrictions and provide additional limited waiting in the High Street, Montrose following changes to the road layout associated with the environmental improvements to the Town centre.

The Committee agreed to recommend that the Council now make the Order.

(e) Temporary Traffic Orders

With reference to Article 13(g) of the minute of meeting of this Committee of 8 June 1999, there was submitted Report No 741/99 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

1. Angus Council (The Square, Letham) (Temporary Prohibition of Driving) Order 1999 - for twenty four hours from midnight on 3 July 1999 on the occasion of the annual Victorian Market

2. Angus Council (Powmouth Bridge, by Montrose) (Temporary Prohibition of Driving) Order 1999 - for three weeks from 28 June 1999 for the purpose of bridge repairs.

3. Angus Council (Dykes of Gray Road, Liff, by Dundee) (Temporary Prohibition of Driving) Order 1999 - for eight weeks from 5 July 1999 for the purpose of road realignment works.

4. Angus Council (Castle Street, Forfar) (Temporary Prohibition of Driving) Order 1999 - for twelve weeks from 5 July 1999 for the purpose of new sewer connections.

5. Angus Council (Glenley Bridge, Glenogil) (Temporary Prohibition of Driving) Order 1999 - for eight weeks from 9 August 1999 for the purpose of bridge maintenance works.

6. Angus Council (The Shore and South Street, Arbroath) (Temporary Prohibition of Driving) Order 1999 - for 3 days from 13 August 1999 on the occasion of Arbroath Seafest.

12. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8 and 9.

13. B965 BALNEAVES/DOUGLASMUIR MAINTENANCE SCHEMES - ACQUISITION OF LAND

With reference to Article 16(a) of the minute of meeting of this Committee of 8 June 1999, there was submitted Report No 828/99 by the Director of Roads outlining a proposal to purchase three parcels of land on the B965 Friockheim to Inverkeilor Road in connection with imminent and future road maintenance schemes for kerbing and carriageway overlay, as shown on the plans appended.

The Committee agreed:-

(i) to approve, in principle, the purchase by the Council of three parcels of land adjacent to the B965 Friockheim to Inverkeilor Road to enable the improvement of three bends in conjunction with road maintenance schemes for kerbing and carriageway overlay; and

(ii) to authorise the Director of Property Services to carry out the negotiations for such purchases.

14. A92 PROJECT: STAGE 3 ARCHAEOLOGICAL STUDY - APPOINTMENT OF CONTRACTOR

With reference to Article 11(c) of the minute of meeting of this Committee of 16 October 1997, there was submitted Report No 830/99 by the Director of Roads advising that the Centre for Field Archaeology (CFA) had carried out the archaeological investigations required in association with the development of stages 1 and 2 of the A92 Project and recommending the appointment of the CFA, from the University of Edinburgh, to undertake the Stage 3 archaeological work required to progress the A92 project through the detailed planning process.

The Committee agreed:-

(i) to note the progress made to date on this facet of the A92 project;

(ii) to note the need to undertake further archaeological investigations (Stage 3) in order to fully inform the planning processes associated with the promotion of the project; and

(iii) to approve the appointment, in accordance with Clause 14.1.3(3) of the Council’s Financial Regulations, of the Centre for Field Archaeology, University of Edinburgh, to undertake this work in the sum not exceeding £90,000 in accordance with their written offer detailed in Appendix 2 to the Report.

15. ACCEPTANCE OF TENDERS

(a) C40/2 North Brechin Railway Bridge

There was submitted Report No 834/99 by the Director of Roads detailing tenders received for works comprising the demolition of the existing C40/2 North Brechin Railway Bridge; the realignment of 230 metres of the C40/2 Drumachlie Loan and earthworks associated with the relocation of an existing BMX track. The Report recommended acceptance of the lowest tender received.

The Committee agreed to approve the acceptance of the lowest tender for the works on the C40/2 North Brechin Railway Bridge, being that submitted by Delson Contracts Ltd in the amount of £86,574.30.

(b) C421/1 Dillavaird Bridge - Remedial Works

There was submitted Report No 829/99 by the Director of Roads reporting on tenders received for the above works comprising the resurfacing of the existing carriageway on the C421/1 Dillavaird Bridge; the installation of a drainage system in the bridge structure; and general stonework repairs and pointing of the structure. The Report recommended acceptance of the lowest tender received.

The Committee agreed to approve the acceptance of the lowest arithmetically corrected tender for remedial works required on the Dillavaird Bridge (C421/1), being that submitted by John Langley Construction in the amount of £47,603.

(c) Arbroath High Street Improvements, Upper High Street, Arbroath

There was submitted Report No 833/99 by the Director of Roads detailing tenders received for the third phase of the High Street improvements in Arbroath, continuing the design from the Fit O’ the Toon, Webster’s Theatre, the Sheriff Court and the Kirk Square areas. The Report indicated that the works to the Upper High Street comprised the resurfacing of footways on the east side of the road in a combination of concrete products, creating new lay-bys for parking/loading and providing traffic calming, and recommended acceptance of the lowest tender received.

Having heard Councillor Alex King, local member, on the timescale for completion of the works, the Committee agreed to approve the acceptance of the lowest arithmetically corrected tender received for the Arbroath High Street Improvement Works at the Upper High Street, being that submitted by Land & Building Services in the amount of £73,089.14.

(d) Fonstane Area Monifieth Phase I

There was submitted Report No 865/99 by the Director of Roads detailing tenders received for Phase I of the carriageway, footway and lighting works in the Fonstane Area of Monifieth, comprising the overlay of existing carriageways, overlay/deconstruction of existing footways, including kerbing and the renewal of the existing lighting system to comply with current standards as detailed in the plan attached to the Report. The Report recommended acceptance of the lowest tender received.

Having heard Councillor Stewart McGlynn, the local member, welcome the Report, the Committee agreed to approve the acceptance of the lowest arithmetically corrected tender for the Phase I Maintenance/Renewal Works at Fonstane Area, Monifieth, being that submitted by Tayside Contracts in the amount of £110,769.35.

(e) Repairs and Extension to Arbroath Harbour Slipway

With reference to Article 3 of the minute of meeting of the Arbroath Harbour Joint Consultative Committee of 20 November 1998, there was submitted Report No 832/99 by the Director of Roads detailing tenders received for repair and extension works to Arbroath Harbour Slipway and recommending acceptance of the lowest tender received.

The Committee agreed:-

(i) to approve acceptance of the lowest tender for the repairs and extension works to Arbroath Harbour Slipway, being that submitted by Donarm Construction Ltd in the amount of £219,817.10;

(ii) to note the contribution to the funding of the project of £30K from SET and the £50K guaranteed from the European Tayside/Fife PESCA Programme Fund (which could possibly rise to £85.5K); and

(iii) to note that measures had been taken to earmark funding resources from within the overall Roads Budget provision to meet the eventual balance of expenditure.