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ANGUS COUNCIL

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Tuesday 28 January 1999 at 4.30 pm.

Present: Councillors SANDY WEST, GEORGE ALLAN, WILLIAM CROWE, FRANK ELLIS, JACK GIBB, IAN MACKINTOSH, STEWART McGLYNN, WILLIAM MIDDLETON, Mrs KATHLEEN RITCHIE, DAVID SELFRIDGE, ALEX SHAND and RICHARD SPEIRS.

Also

in Attendance: Councillor GEORGE NORRIE

Apology: An apology for absence was intimated on behalf of Provost Mrs FRANCES E DUNCAN,

Councillor WEST, Convener, in the Chair.

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 1 December 1998 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee held on 11 December 1998 was submitted and noted (APPENDIX I).

2. DEPARTMENTAL STRATEGY FOR MANAGING THE "YEAR 2000" PROBLEM

With reference to Article 22 of the minute of meeting of the Finance and Information Technology Committee of 2 September 1997, there was submitted Report No 116/99 by the Director of Roads advising of the problems which were likely to occur within the Roads Department in relation to equipment which would be affected by the change of date on 1 January 2000 and setting out an Action Plan to address the issues arising.

The Committee agreed:-

(i) to note the actions taken by the Director of Roads in relation to the "Year 2000" problems for the Roads Department as outlined in Report No 116/99;

(ii) to endorse the Year 2000 Action Plan for the Roads Department as set out in Appendix I to the Report; and

(iii) to instruct the Director of Roads to submit regular progress reports on the situation.

3. SUSTRANS NATIONAL CYCLE ROUTE/NORTH SEA CYCLE ROUTE

With reference to Article 6 of the minute of meeting of this Committee of 11 June 1998, there was submitted Report No 102/99 by the Director of Roads giving an update on the Sustrans National Cycle Route and the North Sea Cycle Route, both of which ran along the same alignment through Angus. The Report recommended that a contribution be made to Sustrans towards the cost of producing an official Route Map and Guide which would be of joint use for the Angus section of the routes.

The Committee agreed to contribute the sum of £2,000 to Sustrans towards the cost of production of the Route Map and Guide for the Edinburgh-Aberdeen section of the Sustrans National Cycle Network.

4. SCOTTISH PUBLIC TRANSPORT FUND - BID FOR FUNDING

With reference to Article 14 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 92/99 by the Directors of Planning and Transport and Roads informing of a Partnership bid to the Scottish Office for Scottish Public Transport Funding on behalf of Angus Council, Dundee City Council, Travel Dundee, Strathtay Scottish, Scottish Enterprise Tayside and Ninewells Hospital Trust.

The Committee agreed to note Report No 92/99 for its interest.

5. PATHS FOR ALL NETWORKS - FEASIBILITY STUDY

With reference to Article 4 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Report No 48/99 by the Director of Planning and Transport in consultation with the Directors of Recreation Services and Roads on the appointment of consultants to undertake a feasibility study to develop a "Paths for All" Network around Forfar as the first stage of the provision of such paths around all the Angus Burghs.

The Committee agreed:-

(i) to approve the terms of Report No 48/99 for its interest; and

(ii) to note that a further Report would be submitted in due course on the results of the study as regards Forfar and on the details of the funding package in connection with the extension to the other Burghs.

6. NEW STREET NAMES

With reference to Article 9(a) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 103/99 by the Director of Roads informing of new street names which he had authorised in conjunction with the Convener of the Roads Committee and the appropriate local elected members from 16 October 1997 to December 1998.

The Committee agreed to note the new street names detailed in Appendix 1 to Report No 103/99.

7. NEW ROAD CONSTRUCTION CONSENTS

With reference to Article 15(b) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 104/99 by the Director of Roads informing of the New Road Construction Consents which he had granted in terms of Section 21 of the Roads (Scotland) Act 1984 from 28 November 1996 to December 1998.

The Committee agreed to note the New Road Construction Consents detailed in Appendix 1 to Report No 104/99.

8. RELOCATION OF TESCO, FORFAR

With reference to Article 3(3) of the minute of meeting of the Development Control Committee of 7 May 1998, there was submitted Report No 105/99 by the Director of Roads informing of the traffic management measures to be carried out by Tesco in connection with the relocation of their store to Castle Street, Forfar.

Having heard local members welcome the proposals, the Committee agreed:-

(i) to note the traffic management measures which would be provided by Tesco in connection with the relocation of their store to Castle Street, Forfar as detailed in Report No 105/99 and accompanying drawing; and

(ii) to note that the works would require a New Road Construction Consent.

8. A92/A937 JUNCTION - MONTROSE

With reference to Article 3 of the minute of meeting of this Committee of 27 August 1998, there was submitted Report No 115/99 by the Director of Roads advising that, following public consultation, the preferred option to improve performance at the junction of the A92 Charleton Road and the A937 Coronation Avenue in Montrose would be to install a roundabout. However, due to increased costs associated with the relocation of an optical fibre communications cable, this option was no longer economically viable. The Report detailed two other options for the management of traffic at the junction.

Following discussion of the available options, and having heard Councillor Norrie and other members on the cost of relocation of the fibre optic cable, the Committee agreed to provide traffic signals at the junction of the A92 Charleton Road and the A937 Coronation Avenue in Montrose.

10. TRAFFIC ORDERS

(a) Update

With reference to Article 8(a) of the minute of meeting of this Committee of 15 October 1998, there was submitted and noted Report No 107/99 by the Director of Roads providing, in an Appendix to the Report, an update of Traffic Regulation Orders currently being progressed and their stage of progress at 31 December 1998.

(b) Temporary Traffic Orders

There was submitted Report No 38/99 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

(i) Angus Council (High Street and Murray Street, Montrose) (Temporary Prohibition of Driving) Order 1998 - for seven hours on the 13 December 1998 on the occasion of a Christmas Extravaganza.

(ii) Angus Council (Newmill Bridge, by Glamis) (Temporary Prohibition of Driving) Order 1998 - for fifteen weeks from 30 November 1998 for the purpose of bridge replacement works.

(iii) Angus Council (City Road, Brechin) (Temporary Prohibition of Driving) Order 1998 - for three weeks from 30 November 1998 for the purpose of carriageway resurfacing.

(iv) Angus Council (High Street, Brechin) (Temporary Prohibition of Driving) Order 1998 - for 5½ hours on 19 December 1998 in conjunction with a Christmas Extravaganza.

(v) Angus Council (Grant Road, Arbroath) (Temporary Prohibition of Driving) Order 1999 - for four weeks from 18 January 1999 for the purpose of a new manhole and sewer connection works.

(vi) Angus Council (Old Brechin Bridge, Brechin) (Temporary Prohibition of Driving) Order 1999 - for eight weeks from 18 January 1999 for the purpose of bridge maintenance works.

(vii) Angus Council (Letham Mill Bridge, by Arbroath) (Temporary Prohibition of Driving) Order 1999 - for five weeks from 18 January 1999 for the purpose of bridge repair works.

(viii) Angus Council (Duthie Street, South Street and Victoria Street, Kirriemuir) (Temporary Prohibition of Driving) Order 1999 - for four weeks from 18 January 1999 for the purpose of footway reconstruction works.

(c) Angus Council (Former A929 at Spittalburn, by Forfar) (Stopping-Up) Order 1999

With reference to Article 9(c) of the minute of meeting of this Committee of 15 October 1998, there was submitted Report No 39/99 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received and recommending that the Council should proceed to confirm the Order.

The Committee agreed to recommend that the Council now make and confirm the Order authorising the stopping-up of a section of the disused length of road formerly classified as the A929 at Spittalburn, by Forfar which had become unnecessary as the result of the realignment of a major road.

(d) Angus Council (Speed Limits) Order 1998

With reference to Article 12(a) of the minute of meeting of this Committee of 1 December 1998, there was submitted Report No 17/99 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received and recommending that the Council should proceed to confirm the Order.

Having heard local members on the need for speed limits in their areas, the Committee agreed to recommend that the Council now make and confirm the Order to consolidate all existing speed limits in Angus and make various amendments to existing speed limits which would have the following effect:-

(i) to reduce the existing speed limit to 40 mph at Airlie; Forfar Road, Arbroath; Forfar Road, Brechin (A935); Montrose Road, Brechin (A935); Colliston; Craigton of Airlie (A926); Inchbare, Edzell; Glamis Road, Forfar (A929); Montrose Road, Forfar (B9113); Drumsturdy Road, Kingennie (B961); Cortachy Road/Slade Road, Kirriemuir; and Marywell and Coronation Avenue, Montrose;

(ii) to reduce the existing speed limit to 30 mph at Dubton Road, Hillside; Redford; Tarfside and Westmuir; and

(iii) to extend the existing restricted lengths of speed limits at Craig Road, Ferryden; St Vigeans; Marykirk Road, Hillside; Brechin Road, Kirriemuir; Herdhill, Kirriemuir; Charleton Road, Montrose (A92) and Dundee Road, Arbroath.

(e) East Greens Car Park, Forfar - HGVs

There was submitted Report No 108/99 by the Director of Roads considering the ongoing problems being created by heavy goods vehicles using the East Greens Car Park, Forfar and proposing that a permit system be introduced for local lorry drivers only.

The Committee agreed:-

(i) to enforce the existing provisions of the Off-Street Car Parks Order in relation to the prohibition of HGVs using East Green Car park, Forfar; and

(ii) to promote an Order varying the Off-Street Car Parks Order to introduce a small number of permits to be issued in respect of locally based heavy goods vehicles exempting them from the existing parking restrictions.

(f) Variation of Traffic Regulations at Panmure Street and Dalhousie Street, Monifieth

There was submitted Report No 109/99 by the Director of Roads proposing alterations to the current traffic regulations in Panmure Street and Dalhousie Street, Monifieth as a result of extensive traffic calming measures on the A930 through Monifieth.

The Committee agreed to the promote the necessary Traffic Regulation Orders:-

(i) to rescind one-way traffic at the section of Panmure Street between its junction with Ashludie Terrace and the slip road to Ashludie Terrace;

(ii) to rescind the one-way traffic in Dalhousie Street between its junction with Ashludie Terrace and the slip road to Ashludie Terrace; and

(iii) to convert that section of road in Dalhousie Street between its junction with Ashludie Terrace and the slip road to Ashludie Terrace to shared pedestrian/ cycle track.

11. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8 and 9.

12. STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000 - UPDATE

With reference to Article 15 of the minute of meeting of this Committee of 30 April 1998, there was submitted Report No 110/99 by the Director of Roads recommending minor amendments to the Roads Department's Standing Lists of Contractors for Construction, Civil Engineering and Road Maintenance Contracts under £200,000, prior to review of the List in the new financial year.

The Committee agreed to amend the Standing List of Contractors:-

(i) to substitute Balfour Beatty Construction Ltd in place of their Associate Company Raynesway Construction Services; and

(ii) to increase the financial limit for Delson Contracts Ltd from £150,000 to £200,000.

13. A92 PROJECT: UPDATE ON ENVIRONMENTAL ASSESSMENT AND PREPARATION OF ENVIRONMENTAL STATEMENT CONTRACT

With reference to Article 13 of the minute of meeting of this Committee of 15 October 1998, there was submitted Report No 111/99 by the Director of Roads providing an update on the increased costs associated with the Environmental Assessment and Environmental Statement Contract for the A92 Project and setting out the financial implications.

The Committee agreed:-

(i) to note the current position in respect of the contract as outlined in Report No 111/99; and

(ii) to note that the projected out-turn costs could be contained in the overall £2m Transport Challenge Fund award for the project.

14. ASSESSMENT OF ROAD BRIDGES IN THE OWNERSHIP OF RAILTRACK AND RAIL PROPERTY LIMITED - UPDATE

There was submitted Report No 113/99 by the Director of Roads providing an update on the progress in the assessment of bridges carrying public roads in light of the introduction of the 40 tonne vehicle limits from 1 January 1999, and making recommendations for the progression of the assessment of privately owned bridges.

The Committee agreed:-

(i) to note the current position with regard to the assessment of privately owned bridges;

(ii) to progress the assessment of the outstanding bridges; and

(iii) to note that the implementation of recommendations in Report No 113/99 would be dependent upon the finalisation of the Department's Financial Plan allocation for 1999/2000.

15. TRAFFIC COUNTERS REPLACEMENTS

With reference to Article 7(b) of the minute of meeting of this Committee of 12 March 1998, there was submitted Report No 112/99 by the Director of Roads informing on the position with regard to the replacement of traffic counting equipment which was not year 2000 compliant and recommending the award of a contract for the replacement equipment.

The Committee agreed:-

(i) to accept the quotation from Golden River Traffic Ltd for the replacement of traffic counting equipment which was not year 2000 compliant at a net cost of £11,105 in the current financial year in accordance with Financial Regulation 14.1.3(c); and

(ii) to charge this cost, together with the cost of other equipment required for traffic counting, to the Roads and Transport Renewal and Repair Fund.

16. WESTWAY, ARBROATH - STREET LIGHTING IMPROVEMENT

With reference to Article 8 of the minute of meeting of this Committee of 27 August 1998, there was submitted Report No 114/99 by the Director of Roads recommending acceptance of the lowest of the five tenders received for Street Lighting Improvement Works at Westway, Arbroath.

The Committee agreed to accept the lowest arithmetically corrected tender, being that of Tayside Contracts in the sum of £138,159.04, for the Street Lighting Improvement Works at Westway, Arbroath.

17. ARBROATH HARBOUR - FAILURE OF SLIPWAY SUPPORT WALL - FINANCIAL UPDATE

Councillor West, as a member of Montrose Port Authority, declared an interest in the following item, vacated the Chair and took no part in the discussion thereon. Councillor Allan chaired the meeting for this item.

With reference to Article 14 of the minute of meeting of this Committee of 15 October 1998, there was submitted Report No 106/99 by the Director of Roads providing an update on the financial aspect of the emergency works carried out following the failure of the slipway support wall at Arbroath Harbour.

The Committee agreed:-

(i) to homologate the decision taken by the Director of Roads (in consultation with the Vice-Convener) to certify payment of the necessary works associated with the urgent repairs of the slipway as detailed in Report No 106/99; and

(ii) to note that the Roads Department would continue to seek to recover these costs from the main contractor who was responsible for the adequacy of the construction works on site when the slipway failed.