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Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 26 April 2001 at 4.25 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, JOHN HENDERSON, ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, ROBERT MYLES, HELEN OSWALD, DAVID SELFRIDGE and RICHARD SPEIRS.

Also present with the concurrence of the Committee: Councillors FRANK ELLIS and ALISTAIR GRAY.

Apologies: Apologies for absence were intimated on behalf of Provost Mrs FRANCES E DUNCAN OBE and Councillor PETER MURPHY.

Councillor WEST, Convener, in the Chair.

1. MINUTES

  1. Previous Meeting

    The minute of meeting of this Committee of 8 March 2001 was approved as a correct record and signed by the Convener.

  2. Arbroath Harbour Joint Consultative Committee

    The minute of meeting of the Arbroath Harbour Joint Consultative Committee of 30 March 2001, a copy of which is appended hereto, was submitted and noted (APPENDIX ).

2. NEW STREET NAMES

With reference to Article 9(a) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 507/01 by the Director of Roads informing the Committee of the new street names which had been authorised by the local elected member in conjunction with the Convener of the Roads Committee and the Director of Roads.

Having heard Councillor Ellis with regard to a request to name the housing development at the former Primary School, Muirhead, "Old School Wynd", the Committee agreed:-

  1. to note the new street names set out in the Appendix to the Report; and
  2. to instruct the Director of Roads to investigate the possibility of naming the housing development located at the former Primary School, Muirhead "Old School Wynd", as opposed to "School Wynd".

3. NEW ROAD CONSTRUCTION CONSENTS

With reference to Article 15(b) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 508/01 by the Director of Roads informing the Committee of new road construction consents which had been granted by the Director of Roads since 1 January 2000 under delegated authority.

The Committee agreed to note the new road construction consents, as set out in the Appendix to the Report.

4. ADDITIONS TO THE LIST OF PUBLIC ROADS

With reference to Article 15(b) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 506/01 by the Director of Roads informing the Committee of the addition of new roads to the list of public roads, under delegated authority, in terms of Section 16(2) of the Roads (Scotland) Act 1984.

The Committee agreed to note the additions to the list of public roads as set out in the Appendix to the Report.

Councillor Selfridge declared an interest in the following item.

5. WINTER MAINTENANCE EXPENDITURE

With reference to Article 12 of the minute of meeting of this Committee of 8 March 2001, there was submitted Report No 513/01 by the Director of Roads updating the Committee on the projected expenditure on winter maintenance for 2000/2001 taking into account expenditure in March and additional salt costs.

The Report indicated that the winter of 2000/2001 had been a "very severe" winter compared to an "average" winter on which the budget for winter maintenance had been established. Periods of prolonged and heavy snow falls and sub-zero overnight temperatures had led to an abnormally high number of days on which gritting, snow clearing and salting were necessary. The Report concluded that this abnormally severe weather over the 2000/2001 winter maintenance period had resulted in a projected overspend, but that actions had been taken to ensure that this unavoidable overspend situation would be managed within the overall Roads Budget for 2000/2001.

Having heard Councillors King and Selfridge commend the staff involved in winter maintenance over the winter period, the Committee agreed:-

  1. to note the updated projected expenditure for winter maintenance of £1,775,000 (compared to the budget of £1,280,000) for third party payments; and
  2. to note that the Director of Roads and the Director of Finance had taken steps to manage the effects of this projected overspend and contain it within the Roads Department's overall Revenue Budget and the Roads and Transport Renewal and Repair Fund.

6. PROPOSED ROAD SAFETY/TRAFFIC CALMING CONFERENCE ­ ANGUS COLLEGE ­ 15 JUNE 2001

There was submitted Report No 514/01 by the Director of Roads requesting the Committee's approval to hold a road safety/traffic calming conference on 15 June 2001 in the Angus Conference Centre, Angus College. The Report concluded that the staging of this conference in Angus would provide an excellent opportunity to share experiences and continue development on road safety issues in Angus for the future and detailed in the Appendices, the proposed Agenda and invitation list.

The Committee agreed:-

  1. to approve the holding of a conference on road safety/traffic calming at the Angus Conference Centre on 15 June 2001;
  2. to invite representatives from Angus Council, all Community Councils in Angus, Chambers of Commerce and similar bodies free of charge;
  3. to approve the expenditure (discounted to Angus Council) of approximately £1,600 towards the cost of holding the event; and
  4. to note that the event would provide an excellent opportunity to exchange views and provide information on important road safety/traffic calming issues.

7. "KEEP THE POUND" STALLS ­ ARBROATH HIGH STREET, MONIFIETH HIGH STREET AND CARNOUSTIE HIGH STREET

With reference to Article 14 of the minute of meeting of this Committee of 8 March 2001, the Committee agreed to homologate the decision taken by the Convener, in consultation with the Director of Roads, to permit the Angus Conservative and Unionist Association to have "Keep the Pound" stalls on Saturday 21 April 2001 at Arbroath High Street from 11 am to 12.30 pm and at Monifieth High Street from 2 pm to 3 pm.

There was also submitted letter dated 23 April 2001 from the Angus Conservative and Unionist Association to have a "Keep the Pound" stall on Saturday 28 April 2001 in Carnoustie High Street from 10.00 am ­ 12 noon.

Having heard Councillor McGlynn on the need for organisations to adhere to the agreed times, the Committee agreed to permit the Angus Conservative and Unionist Association to have a "Keep the Pound" stall in Carnoustie High Street on Saturday 28 April 2001 from 10.00 am to 12 noon.

Councillor McGlynn declared an interest in the following item (8(a)) and took no part in the consideration thereof.

8. TRAFFIC ORDERS

  1. Angus Council (Monifieth Traffic Management) Order 2001

    With reference to Article 6(d) of the minute of meeting of this Committee of 23 November 2000, there was submitted Report No 516/01 by the Director of Law and Administration advising of objections and observations in relation to the preparation of an Order to consolidate all Monifieth Traffic Management provisions in a single new Angus Council Order and, at the same time, vary the existing provisions to introduce new waiting restrictions at various locations, in order to provide additional parking spaces for shoppers in the High Street and to provide protection at junctions for vehicular and pedestrian traffic by improving visibility.

    Having heard Councillor King on the need to proceed with the Order, whilst assuring the residents that the Director of Roads, in consultation with Tayside Police, would seek to solve the problems of indiscriminate parking in Brook Street, Monifieth, the Committee agreed:-

    1. to recommend that the Council resolve to make the above Order, subject to two advertised amendments at Princes Street and Brook Street, Monifieth; and
    2. to continue discussions with local residents in Brook Street to seek a more permanent solution to the parking problem there.
  2. Temporary Traffic Orders

    With reference to Article 13(d) of the minute of meeting of this Committee of 8 March 2001, there was submitted and noted Report No 511/01 by the Director of Law and Administration advising that, at the request of the Director of Roads, the undernoted Temporary Traffic Orders had been made:-

    1. Angus Council (East Mill Road, Brechin) (Temporary Prohibition of Driving) Order 2001 for four weeks from 5 March 2001 for the purpose of carrying out sewer improvements;
    2. Angus Council (B955 Inchdowrie House) (Temporary Prohibition of Driving) Order 2001 for 18 months from 13 March 2001 for the purpose of protecting the road from possible damage and in the interest of public safety;
    3. Angus Council (India Lane, Montrose) (Temporary Prohibition of Driving) Order 2001 for two weeks from 9 April 2001 for the purpose of carrying out carriageway reconstruction;
    4. Angus Council (Lower Hall Street, Montrose) (Temporary Prohibition of Driving) and (St John's Place and Victoria Street, Montrose) (Temporary Prohibition of Waiting) Order 2001 for three weeks from 9 April 2001 for the purpose of carrying out carriageway reconstruction;
    5. Angus Council (Rosehill Road, Montrose) (Temporary Prohibition of Driving) Order 2001 for three weeks from 9 April 2001 for the purpose of laying a new water main;
    6. Angus Council (A92 Basin View, Montrose) (Temporary One-Way Traffic) Order 2001 for three weeks from 9 April 2001 for the purpose of laying a new water main;
    7. Angus Council (Commerce Street, Montrose) (Temporary Prohibition of Driving) Order 2001 for three weeks from 16 April 2001 for the purpose of carrying out sewer works;
    8. Angus Council (A936 Lochmill, Kirriemuir) (Temporary Prohibition of Driving) Order 2001 for three weeks from 23 April 2001 for the purpose of laying a new sewer; and
    9. Angus Council (Westhaven Bridge, by Carnoustie) (Temporary Weight Restriction) Order 2001 for 18 months from 5 April 2001 in order to protect the bridge from possible damage by heavy traffic and in the interest of public safety.

9. STANDING LISTS OF CONTRACTORS

With reference to Article 8 of the minute of meeting of this Committee of 23 November 2000, there was submitted Report No 512/01 by the Director of Roads advising the Committee on the current status of its Standing Lists of Contractors and seeking approval to readvertise for applicants wishing to be considered for inclusion on new Standing Lists.

The Report indicated that the Council's Financial Regulations required that such lists be compiled every three years following public advertisement. However, the information received in response to previous advertisements required to be updated. The Report therefore proposed to readvertise for new applicants and to write to previous applicants asking them to resubmit up-to-date information in support of their previous application. In the meantime, the Report recommended the continued use of existing Standing Lists approved by this Committee in 1997.

The Committee agreed:-

  1. to re-advertise the invitation for applications from contractors who would wish to be considered for inclusion on the Committee's Standing Lists of Contractors;
  2. to ask previous applicants to re-submit up-to-date information in support of their applications;
  3. to instruct the Director of Roads to continue to use the existing Standing Lists of Contractors until such time as the new Standing Lists could be approved; and
  4. to note that the Director of Roads expected to be able to recommend new Standing Lists of Contractors to the next Roads Committee to be held in June 2001.

10. STREET LIGHTING FAULT REPAIRS

There was submitted Report No 515/01 by the Director of Roads concerning the performance of Scottish and Southern Energy (formerly Scottish Hydro-Electric) in repairing faults on their 5th Core Network which directly affected street lighting apparatus.

The Report concluded that the Hydro-Electric User Group would be the ideal forum at which to raise legitimate concerns regarding problems associated with the declining performance of Hydro-Electric in relation to the repair of street lighting faults and proposed that Angus Council should continue to work closely with Hydro-Electric representatives and other user Councils to try to achieve a satisfactory solution to this problem.

Having heard various local members on street lighting faults in their wards, the Committee agreed:-

  1. to note that Scottish Hydro-Electric had merged with Southern Energy and was now named Scottish and Southern Energy, but that, for the purposes of the Report, they had been referred to as Hydro-Electric;
  2. to note that, although all of Angus Council's existing street lighting apparatus above ground was maintained by Tayside Contracts, the underground cable network supplying this apparatus was divided into two distinct categories:-
    1. street lighting apparatus with energy supplied by Angus Council's underground cable network which was maintained by Tayside Contracts; and
    2. street lighting apparatus with energy supplied by Hydro-Electric's underground cable network which was maintained by Hydro-Electric (the 5th Core Network);
  3. to note that only Hydro-Electric personnel could carry out work on faulty Hydro-Electric underground cable to effect repair to inoperative street lights;
  4. to note that the Director of Roads collated the following statistical information pertaining to the provision of the lighting maintenance service:-
    1. statutory performance indicators - average time for repair of inoperative street lights; % of repairs completed within seven days; and
    2. local performance indicator - average time for repair of inoperative street light supplied via Hydro-Electric 5th Core Network;
  5. to note that all members of the Hydro-Electric Users Group were collating performance data which would allow Hydro-Electric's performance in Angus to be put into context with the overall service provision of Hydro-Electric; and
  6. to request that performance data be reported annually to the Roads Committee and the Hydro-Electric Users Group, to facilitate performance monitoring and continuous improvement within the service provision.

The following matter was, on the determination of the Convener, dealt with as a matter of urgency, in order to apprise members of the current position.

11. A92 PUBLIC LOCAL INQUIRY ­ INTERIM REPORT ­ CLOSING SUBMISSION ON GENERAL SESSION EVIDENCE

With reference to Article 13 of the minute of meeting of this Committee of 23 November 2000, there was submitted Report No 545/01 by the Director of Roads setting out, in an Appendix, an update on the ongoing Public Local Inquiry (PLI) into the Compulsory Purchase Orders and Side Roads Orders associated with A92 Dundee to Arbroath dualling project. The Report detailed the closing submission of Angus Council and Dundee City Council in the general session of the ongoing A92 PLI. A further report enclosing submissions relative to site specific issues would be prepared in due course.

The Committee agreed:-

  1. to note that the A92 PLI had been ongoing since 18 April 2001 and was expected to be completed as of 26 April 2001;
  2. to note the Closing Submission of Angus Council and Dundee City Council in respect of the general session of the PLI, which was appended to the Report for information purposes; and
  3. to note that a further Report detailing both the general submission and site specific issues would be reported to the Committee at a later date.

12. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

13. PROPOSED SHORELINE MANAGEMENT PLAN FOR THE ANGUS COASTLINE

With reference to Article 3 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 489/01 by the Director of Roads and the Director of Planning and Transport recommending the commissioning of a shoreline management plan to provide an overall assessment of the Angus coast and its management, particularly focusing on appropriate protection against threats of erosion or marine flooding.

The Committee, for its interest, agreed to approve the recommendations as detailed in the Report.

14. COASTAL PROTECTION AT MILTON MILL, MONIFIETH ­ SCHEME PROGRESS AND UPDATE ON BUDGET PROVISION

With reference to Article 3 of the minute of meeting of this Committee of 12 October 2000, there was submitted Report No 510/01 by the Director of Roads updating the Committee on recent developments with respect to approvals and notifications together with an update on projected scheme costs for the coastal protection works at Millton Mill, Monifieth.

The Committee agreed:-

  1. to note the recent developments with respect to approvals and notifications for the proposed coastal protection works at Milton Mill, Monifieth;
  2. to note the budget implications of the revised scheme estimate; and
  3. to note that a further report would be submitted to the Finance and Information Technology Committee on 1 May 2001 to gain approval, in principle, for the revised treatment of Scottish Executive Capital Grants.

15. A92 PROJECT ­ UK PAVEMENT MANAGEMENT SYSTEMS (UKPMS)

There was submitted Report No 509/01 by the Director of Roads recommending the purchase of Pavement Management System software to allow the interrogation, analysis and presentation of the road condition survey data already collected for the A92 and other A and B roads.

The Committee agreed:-

  1. to the procurement of the "Confirm" Pavement Management System; and
  2. to exempt the procurement from tendering procedures in accordance with Clause 16.1.3b of Financial Regulations which was appropriate where the services required were of a specialist nature.
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