Angus CouncilTel: 03452 777 778

Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 14 June 2001 at 4.15 PM.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN OBE, Councillors JOHN HENDERSON, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, ROBERT MYLES, HELEN OSWALD, DAVID SELFRIDGE and RICHARD SPEIRS.

Also present with the concurrence of the Committee: Councillor Frank Ellis

Apology: An apology for absence was intimated on behalf of Councillor ALEX KING

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 26 April 2001 was approved as a correct record and signed by the Convener.

2. ROADS DEPARTMENT ­ SERVICE PLAN 2001/2004

With reference to Article 2 of the minute of meeting of this Committee of 8 June 2000, there was submitted Report No 676/01 by the Director of Roads giving a brief overview of the contents of the Roads Department Service Plan for 2001/2004 which clearly identified where the Department's key objectives linked to Angus Council's Corporate Vision and Themes.

Having heard Provost Mrs Duncan welcome proposals contained in the Plan in relation to the A90-Forfar Bypass junction improvements, the Committee agreed:-

  1. to approve the Roads Department's Service Plan for 2001/2004;
  2. to note the significant contribution made by the Service Plan in demonstrating the commitment of the Roads Department to the Best Value process; and
  3. to note the significant progress made towards achieving the objectives set out in the Department's 2000/2001 Service Plan, as detailed in Appendix A to the Report.

3. UTILISATION OF THE ROADS AND TRANSPORT RENEWAL AND REPAIRS FUND

There was submitted Report No 677/01 by the Director of Roads proposing the utilisation of the Roads and Transport Renewal and Repairs Fund for various necessary works which could not be contained within the Revenue Budget or the Financial Plan for 2001/2002, but which were of such a nature that further postponement would be likely to result in increased risk to public safety or more expensive remedial work in the long term.

The Committee agreed:-

  1. to approve the utilisation of the Roads and Transport Renewal and Repairs Fund to the extent of £918,000 leaving only the de-minimis of £100,000 for emergency provisions to allow the following works to be carried out:-
    1. bridge repairs listed in Appendix A to the Report;
    2. renewal and replacement of Street Lighting apparatus listed in Appendix B to the Report;
    3. Road Reconstruction/Overlay/Resurfacing Schemes listed in Appendix C to the Report;
    4. reconstruction of the footways listed in Appendix D to the Report;
    5. Traffic and Road Safety projects listed in Appendix E to the Report;
    6. repairs to Arbroath Harbour detailed in Appendix F to the Report; and
    7. Public Transport Infrastructure repairs and renewals set out in Appendix G to the Report; and
  2. to note that a separate Report would be submitted to a future Policy and Resources Committee considering possible top-ups to the various Renewal and Repairs Funds, including consideration of the Roads and Transport Renewal and Repairs Fund vis-à-vis the 2000/01 winter maintenance unbudgeted expenditure.

4. QUALITY ASSURANCE REGISTRATION

There was submitted Report No 670/01 by the Director of Roads advising that the Engineering and Design Services Section within the Roads Department had been recommended for registration by the British Standards Institution (BSI) as a Quality Assured provider for "the feasibility study, design, procurement and supervision of roads and transportation works and associated structures". It was also proposed to extend the Quality Management System to encompass the work undertaken by the Traffic, Lighting and Maintenance Sections of the Roads Department in due course.

The Committee, having agreed to note the recommended third party certification to ISO 9001 of the Engineering and Design Services Section of the Roads Department, congratulated the Section on this achievement.

5. PASS PLUS SCHEME FOR NOVICE DRIVERS

With reference to Article 7 of the minute of meeting of this Committee of 27 April 2000, there was submitted Report No 674/01 by the Director of Roads highlighting the continuing support for, and interest in, the Pass Plus scheme for young drivers and the recognition of the success of the scheme by the Scottish Accident Prevention Council.

The Committee agreed:-

  1. to note the continuing support for, and interest in, the Pass Plus Scheme for newly qualified drivers; and
  2. to note that the success of the Scheme had been recognised by the Scottish Accident Prevention Council who had awarded the Council a Certificate of Commendation, a copy of which was attached to the Report.

6. NORTH SEA CYCLE ROUTE ­ GRAND OPENING 5 MAY TO 23 JUNE 2001

With reference to Article 5 of the minute of meeting of this Committee of 8 March 2001, there was submitted Report No 678/01 by the Director of Roads setting out the proposed arrangements to mark the opening of the North Sea Cycle Route (NSCR) between 5 May and 23 June 2001 and concluding that it would be appropriate that Angus Council mark the occasion by hosting a breakfast reception in Arbroath and a ceremony in Montrose.

The Committee agreed:-

  1. to note that a breakfast reception would be held at the Signal Tower Museum, Arbroath on Friday 22 June 2001 to which various dignitaries, guests and riders would be invited to mark the official opening of the North Sea Cycle Route; and
  2. to note that a ceremony would be held in Montrose on Friday 22 June 2001 to which various dignitaries, guests, schoolchildren and riders would be invited to mark the occasion.

7. CYCLING, WALKING AND SAFER STREETS FUND

With reference to Article 14 of the minute of meeting of the Planning and Transport Committee held earlier today, there was submitted Joint Report No 721/01 by the Director of Planning and Transport and the Director of Roads advising the Committee of a fund which had been established by the Scottish Executive in respect of cycling, walking and safer streets (CWSS) projects.

The Report indicated that the CWSS fund would operate within the Public Transport Fund but that local authorities would not have to compete with each other for resources, each authority receiving a ring-fenced allocation for the financial years 2002/2003 and 2003/2004. Authorities would be required to submit a programme of works and report on the CWSS projects funded from their allocation at the end of each financial year. The Report concluded that the CWSS fund would greatly assist the Council in promoting walking and cycling and was to be welcomed.

The Committee, for its interest, agreed:-

  1. to note that a fund had been established for cycling, walking and safer streets projects, to operate within the Public Transport Fund;
  2. to authorise the Director of Planning and Transport and the Director of Roads to draw up a draft list of proposed CWSS projects for 2000/2003, in consultation with their respective Conveners, for submission to the Scottish Executive's Development Department by 6 August 2001, subject to ratification by the Committee at its meeting on 23 August 2001; and
  3. to await a further report on the recommended programmes of works to which this fund could be allocated.

8. SAVE THE POUND STALLS ­ CARNOUSTIE AND ARBROATH

With reference to Article 7 of the minute of meeting of this Committee of 26 April 2001, the Committee agreed to homologate the decision taken by the Convener, in consultation with the Director of Roads, to permit the Angus Conservative and Unionist Association to have "Save the Pound" stalls on Saturday 2 June 2001 at Carnoustie High Street from 2.00 pm to 4.00 pm and Arbroath High Street from 11.00 am to 2.00 pm.

9. MONTROSE BRIDGE REPLACEMENT RENEWABLE ENERGY STUDY

With reference to Article 8 of the minute of meeting of this Committee of 12 October 2000, there was submitted Report No 493/01 by the Director of Roads informing the Committee of the progress which had been made on the investigation into the feasibility of generating renewable energy from the tidal/river flow within the River South Esk in conjunction with the Montrose Bridge replacement. The Report concluded that good progress had been made in the investigation and it was anticipated that the initial study would be completed by the end of June 2001.

Having heard Councillor Myles, the Committee agreed to note the progress to date.

10. UPGRADING OF ACCESS TO RM CONDOR, ARBROATH
A933 ARBROATH ­ FRIOCKHEIM ­ BRECHIN ROAD

There was submitted Report No 681/01 by the Director of Roads informing the Committee of the proposed upgrading of the access to the Royal Marine base at Condor, by Arbroath. The Report indicated that, in the interest of traffic safety and base security, the MOD proposed to provide a new access to serve an off-base parking area for non military vehicles located approximately 150 metres south of the existing access as shown on the drawing attached to the Report.

The Committee agreed to note the proposed works to upgrade and improve the access to the Royal Marine Condor base at Arbroath from the A933 Arbroath to Brechin Road.

11. SKIDDING RESISTANCE ON A AND B CLASS ROADS ­ PROPOSED WORK PROGRAMME

With reference to Article 11 of the minute of meeting of this Committee of 23 November 2000, there was submitted Report No 680/01 by the Director of Roads advising of the results of a Sideways Coefficient Routine Inspection Machine (SCRIM) Survey on A and B Class roads in Angus and outlining a programme of work to bring certain sites up to a satisfactory standard of skid resistance in the interests of road user safety.

The Committee agreed:-

  1. to note that a programme of work each year, over the next few years, would be required to address the sub-standard skid resistance on A and B Class Roads; and
  2. to approve the programme of work outlined in Appendix 1 to the Report at an estimated cost of £450,000.

12. TRAFFIC/ROAD SAFETY WORKS FUNDED FROM CFCR

There was submitted Report No 682/01 by the Director of Roads detailing the traffic/road safety works of a renewal and improvement nature to be funded from CFCR in the 2001/2002 Financial Year including works relating to traffic signals/pedestrian crossings, safer routes to schools and cycling/pedestrian facilities.

The Committee agreed to approve the programme of Traffic/Road Safety measures detailed in the Report to be carried out in the 2001-2002 financial year and funded from Capital Financed from Current Revenue (CFCR).

13. ROADS INFRASTRUCTURE CONDITION

There was submitted Report No 683/01 by the Director of Roads informing the Committee of the condition of the Council's roads infrastructure in an all Scotland context and outlining the funding required from the Scottish Executive to redress progressive structural deterioration.

The Report concluded that there was a shortfall between the current level of expenditure on roads infrastructure maintenance and the funding required for an Economic Maintenance Regime of approximately £4m. Unless this imbalance was addressed year-on-year, it would not be possible to apply appropriate economic maintenance treatments timeously. There would then be a consequential accelerated deterioration of the roads infrastructure which would require high cost replacement to restore the public roads in Angus to a serviceable condition.

Without substantial additional funding from the Scottish Executive for the maintenance of Local Authority roads, it was difficult to see how this bleak scenario would be improved upon. However, in the meantime all endeavours would continue to be made to keep the roads in Angus safe and serviceable within the available financial resources.

The Committee agreed:-

  1. to note that the current levels of funding afforded to Angus Council from the Scottish Executive (both Revenue and Capital funding) were wholly inadequate to maintain the roads infrastructure network to a satisfactory standard;
  2. to note that year-on-year, due to this inadequate Scottish Executive funding, the roads network infrastructure continued to deteriorate at an accelerated pace due to lack of ability to carry out preventative maintenance and structural maintenance at desired frequency levels;
  3. to note the Angus situation, which was typical of most other Scottish local authorities, whereby year-on-year under-funding of structural maintenance in the short term would undoubtedly lead to much more costly treatments in the future;
  4. to note that Angus Council had applied substantial endeavours to direct funds towards addressing the current condition of roads whilst also progressing major projects such as the A92 (£2.080m in 2001/02), and in overall terms for 2001/02 some £0.6m or so budget provision above Scottish Executive overall spend indicators had been assigned by the Council;
  5. to note the substantial estimated cost (£61m) required to bring the public road carriageways and footways in Angus up to a standard where an Economic Maintenance Regime (EMR) could be initiated and maintained thereafter if sufficient year-on-year funding (£5m per year) were provided (compared to current provision of £1.551m in 2001/02, subject to adjustment from a further proposed contribution to the Roads and Transport Renewal and Repairs Fund following the completion of the Council's 2000/01 Final Accounts);
  6. to note the total annual minimum costs of an EMR (£6.4m per year) required to ensure the long-term performance of the full range of major infrastructure items on the road network (carriageways, footways, bridges, street lighting and traffic signals) and prevent deterioration beyond the point of economical repair (compared to current provision of £2.392m in 2001/02, subject to adjustment from a further proposed contribution to the Roads and Transport Renewal and Repairs Fund following the completion of the Council's 2000/01 Final Accounts);
  7. to approve the submission of further reports in respect of the condition of the Council's roads network infrastructure and the structural maintenance implications arising therefrom;
  8. to instruct the Convener of the Roads Committee and the Director of Roads to continue to participate fully in the ongoing COSLA input to the Scottish Executive's proposed 15 year transport framework, an integral element of which would be to highlight the magnitude and "build-up" effect of under-provision for roads structural maintenance funding across all Scottish local authorities with a view to securing additional monies for road infrastructure maintenance funding from Central Government; and
  9. to instruct the Leader of the Administration to write directly to the First Minister (enclosing a copy of this Report) to convey the dissatisfaction of the Council at the wholly inadequate funding provided for roads infrastructure maintenance and to seek measures on how the First Minister intended to address this funding dilemma.

14. STREET LIGHTING INFRASTRUCTURE CONDITION

There was submitted Report No 686/01 by the Director of Roads outlining the condition of the Council's Street Lighting Infrastructure together with the overall national position and detailing the associated funding requirements to facilitate the renewal of obsolete apparatus within required timescales.

The Committee agreed:-

  1. to note that the funding made available by the Scottish Executive for street lighting requirement was wholly inadequate to allow desirable whole life-cycle maintenance;
  2. to note the UK situation with regard to the deterioration of the street lighting infrastructure;
  3. to note the Angus situation, which compared well to many other Scottish local authorities, but which, nevertheless largely mirrored the Scottish trend of under-funding of lighting column renewals via insufficient financial allocation from the Scottish Executive, resulting in a high degree of obsolescence and inefficiency in many street lighting installations;
  4. to note that the "Design Life" of a street lighting installation was 25 years; and
  5. to note the funding required to allow the renewal of street lighting apparatus at the end of its normal working life.

15. BLAIRFIELD ROAD, BIRKHILL

There was submitted Report No 679/01 by the Director of Roads regarding a request that the Council promote an Order prohibiting driving on the unadopted section of Blairfield Road, Birkhill.

The Report concluded that, despite the results of the survey indicating a large number of residents in the wider community being in favour of closing the road, it was questionable whether there were sufficient reasons on the grounds of road safety or traffic management to support the promotion of the necessary Traffic Regulation Order in the face of the strong (albeit minority) objection.

Having heard Councillor Ellis speak in support of the promotion of the Order, the Committee agreed:-

  1. to note the diverse local opinion regarding the possible prohibition of driving on the private section of Blairfield Road, Birkhill; and
  2. to promote a Traffic Regulation Order prohibiting driving on the private section of Blairfield Road, Birkhill.

16. PEEL PLACE, MONTROSE ­ ONE-WAY TRAFFIC

There was submitted Report No 711/01 by the Director of Roads proposing, for the reasons outlined in the Report, the introduction of one-way traffic on Peel Place, Montrose.

The Committee agreed to promote the necessary Traffic Regulation Order to impose one-way traffic on Peel Place, Montrose.

17. TRAFFIC ORDERS

(a) Update

With reference to Article 13(a) of the minute of meeting of this Committee of 8 March 2001, there was submitted Report No 671/01 by the Director of Roads providing, in the Appendix to the Report, an update of Traffic Regulation Orders currently being promoted and their stage of progress as at 1 May 2001.

The Committee agreed to note the contents of the Report.

(b) Angus Council (Off-Street Car Parks) (Variation) Order 1999

With reference to Article 10(a) of the minute of meeting of this Committee of 28 January 1999, there was submitted Report No 669/01 by the Director of Law and Administration relating to the proposed amendment to the Off-Street Car Parks Order 1998 to introduce a permit scheme to allow local lorry drivers to park their vehicles in East Greens Car Park, Forfar.

The Report advised that, following advertisement of the above Order, a number of objections had been received. Accordingly, it was recommended that, in view of the various difficulties arising from the comments received, the Order be abandoned and now not made.

Having heard from a number of members expressing their support for some future provision of local lorry parking facilities, the Committee agreed that the proposal to introduce a permit scheme to allow local lorry drivers to park their vehicles in East Greens Car park, Forfar be abandoned.

(c) Angus Council (Montrose and Ferryden Traffic Management) (Variation) Order 2001

With reference to Article 9(c) of the minute of meeting of this Committee of 9 March 2000, there was submitted Report No 668/01 by the Director of Law and Administration relating to the preparation of an Order to prohibit entry between Borrowfield Road (east) and Newhame Road and between Borrowfield Road (west) and Newhame Road, Montrose.

The Report advised that, following advertisement of the above Order, a very high level of objections had been received. Accordingly, it was recommended that the proposal should be abandoned and not now made but that the Director of Roads should continue to review the situation in terms of possible future traffic management measures.

The Committee agreed that the proposal to prohibit entry between Borrowfield Road (east) and Newhame Road and between Borrowfield Road (west) and Newhame Road, Montrose be abandoned.

18. A92 PUBLIC LOCAL INQUIRY ­ REPORT ON CONCLUSION OF INQUIRY

With reference to Article 11 of the minute of meeting of this Committee of 26 April 2001, there was submitted Joint Report No 673/01 by the Director of Law and Administration and the Director of Roads updating the Committee on the conclusion of the Public Local Inquiry (PLI) into the Compulsory Purchase Orders and Side Roads etc Orders associated with the A92 Dundee to Arbroath Dualling Project and advising the Committee on the next stages in the process of confirming the necessary statutory orders.

The Committee agreed:-

  1. to note the terms of the Report; and
  2. to authorise the Director of Law and Administration to intimate the terms of the Report and the Committee's decision to Dundee City Council for its interest.

19. A92 PROJECT UPDATED PROGRESS AND SCOPE OF THE PROJECT

With reference to Article 18 above, there was submitted Report No 675/01 by the Director of Roads summarising the progress which had been made on the A92 project and describing the current scope of the project.

The Report concluded that, now that the Public Local Inquiry into the Statutory Orders associated with the A92 project had been completed, it would be prudent to prepare for the issue of the invitations to tender for the project as soon as the Council had been notified of the outcome of the Inquiry by the Scottish Executive. It was proposed to take the project forward to tendering on the basis of the Design, Build, Finance and Operate (DBFO) form of contract.

The Committee agreed:-

  1. to note the general progress which had been made on the project;
  2. to confirm the scope of the project which was to be taken forward to tendering;
  3. to instruct the Director of Roads, in conjunction with the Director of Law and Administration, to finalise tender documentation in anticipation of issuing Invitations to Tender (ITT) once the outcome of the Public Local Inquiry into the Statutory Orders associated with the project had been notified by the Scottish Executive; and
  4. to instruct the Director of Roads to bring forward at the earliest opportunity, a further report to Committee (or to an Executive Sub-Committee during the summer recess if appropriate) once such notification was received from the Scottish Executive, to seek confirmation of the issue of ITT.

20. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 1, 6, 8, 9 and 10.

21. A92 PROJECT

(a) Proposed Agreement Between Angus Council and Dundee City Council

With reference to Article 28 of the minute of meeting of the Policy and Resources Committee of 7 September 1999, there was submitted Joint Report No 672/01 by the Director of Law and Administration and the Director of Roads advising the Committee on the draft terms of the Agreement proposed between Angus Council and Dundee City Council, setting out the relationship between them in respect of the A92 Dundee ­ Arbroath Dualling Project and seeking authority from the Committee to proceed with negotiations on the terms of the Agreement

The Committee agreed:-

  1. to note that a formal Agreement was required between Angus Council and Dundee City Council to set out the relationship between the two authorities in respect of the A92 Project with particular reference to that part of the road within Dundee City Council's boundaries;
  2. to note and approve, in principle, the terms of the draft Agreement which had been prepared and submitted to Dundee City Council;
  3. to authorise and instruct the Director of Law and Administration to proceed with these negotiations subject to reporting back to this Committee on the final agreed terms for approval by the Committee; and
  4. to note that such an enduring Agreement between the Councils required to be in place for the progress of negotiations with the preferred bidder for the PFI Contract.

(b) Updated Financial Position and Business Case

With reference to Article 7 of the minute of meeting of Angus Council of 17 December 1998, there was submitted Joint Report No 685/01 by the Director of Roads and the Director of Finance describing the process of updating the business case for the A92 Project, indicating the overall financial position of the project for the Council and considering the possible impact of the introduction of the aggregate levy on the affordability of the project.

The Committee noted the terms of the Report and remitted it to the meeting of the Council on 28 June 2001 for consideration.

(c) Supplemental Ground Investigation Contract ­ Tender Award

With reference to Article 3 of the minute of meeting of this Committee of 25 January 2001, there was submitted Report No 684/01 by the Director of Roads updating the Committee on the tenders received from specialist contractors for the additional ground investigation works required in support of the A92 Project and making the recommendations for the appointment of DTS Technology Ltd (formerly Wimtec Environmental Ltd) to undertake the work, subject to certain conditions being satisfied.

The Committee agreed:-

  1. to note that tenders had been received on 23 February 2001 from five of the six contractors invited to tender for the works;
  2. to note that in accordance with the Council's Financial Regulations these tenders had been opened by the Director of Roads on 23 February 2001;
  3. to note that the tenders received had been scrutinised by the technical advisers for the project, the Babtie Group;
  4. to note that, in view of the foot and mouth disease precautions, it had not yet been possible or prudent to award the contract to any of the contractors;
  5. to note that the original tenders received remained open for acceptance for a period of 90 days, which period had expired on 24 May 2001;
  6. to note that the Director of Roads had sought confirmation from the three lowest tenderers that, notwithstanding the expiry of the tender period, they would be prepared to hold their rates for the work at the figures provided in their tenders;
  7. to note that in light of the further requirements for the scope of the GI Contract requested by the prospective Design Build Finance and Operate (DBFO) tenderers, the value of the contract had increased from £88,000 to approximately £120,000, which costs would be met in the first place by the Council from a Suspense Account and then subsequently reimbursed to the Council by the (DBFO) bidders;
  8. to note that, in the light of the programme needs of the A92 Project, and in view of the current position with respect to the foot and mouth disease, it was now considered appropriate to undertake the additional GI works, so as to have the data available to inform the tendering for the main (DBFO) contract;
  9. to note that the Director of Roads was liaising with the farmers and land occupiers whose land had been affected by the proposed works to agree appropriate working practices in gaining access to the land in view of the above and undertaking any appropriate risk assessments as might be required;
  10. to approve, subject to satisfactory resolution of the matters noted in recommendations (vi) and (ix) above, the acceptance of the lowest tender for the work, being that of DTS Technology Ltd (formerly Wimtec Environmental Ltd) in the approximate amount of £120,000; and
  11. to delegate authority to the Director of Roads, in liaison with the Director of Finance, to confirm the acceptance of the tender from DTS Technology Ltd should the clarification described in the above recommendations result in a projected out-turn cost marginally at variance (up to a maximum of £10,000) from £120,000 expected figure.

(d) Prospective Short List of Tenderers ­ Update

With reference to Article 13 of the minute of meeting of this Committee of 23 November 2000, there was submitted Joint Report No 687/01 by the Director of Roads and the Director of Law and Administration providing an update on the status of the shortlist of bidders for the A92 Project and specifically advising the Committee of the withdrawal of interest by Regional Roads.

  1. to note that Regional Roads had withdrawn their interest from the short list of tenderers for the project;
  2. to note that the Miller Group Ltd would now be approached with a view to adding them to the provisional short list of bidders to maintain the number of bidders at four;
  3. to note that the eligibility and minimum standards of financial standing of the candidates required to be re-visited in view of the time which had elapsed since the provisional list was compiled; and
  4. to instruct the Director of Law and Administration to remit the Report to Dundee City Council for its information.
Get Adobe Reader Adobe Reader is required to view the PDF documents on this page. If you don't have it, download it free from www.adobe.com.