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Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 22 November 2001 at 4.35 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN OBE, Councillors JOHN HENDERSON, ALEX KING, PETER MURPHY, ROBERT MYLES, HELEN OSWALD, RON SCRIMGEOUR, DAVID SELFRIDGE and RICHARD SPEIRS.

Also present: Councillor FRANK ELLIS.

Apology: An apology for absence was intimated on behalf of Councillor STEWART McGLYNN.

Councillor WEST, Convener, in the Chair.

1. MINUTES

  1. Previous Meeting

    The minute of meeting of this Committee of 11 October 2001 was approved as a correct record and signed by the Convener.

  2. Executive Sub-Committee

    The minute of meeting of the Executive Sub-Committee of 1 November 2001, a copy of which is appended hereto, was submitted and noted. (APPENDIX I)

  3. Arbroath Harbour Joint Consultative Committee

    The minute of meeting of the Arbroath Harbour Joint Consultative Committee of 9 November 2001, a copy of which is appended hereto, was submitted and noted. (APPENDIX II)

2. 2002/2003 REVENUE BUDGET

There was submitted Report No 1343/01 by the Director of Finance advising the Committee of the latest position with regard to the preparation of the Roads Department 2002/2003 revenue budget and associated issues. Appended to the Report was a summary of the departmental provisional base budget for 2002/2003 as submitted to, and subsequently reviewed by, the Director of Finance.

The Committee agreed:-

  1. to note the contents of the Report for its interest at this stage in the budget process; and
  2. to note that more detailed Reports with specific recommendations would be brought forward later in the budget cycle.

3. 2001/2005 FINANCIAL PLAN AND 2002/2003 CAPITAL BUDGET

There was submitted Report No 1344/01 by the Director of Finance advising the Committee of the latest position with regard to the preparation of the 2001/2005 Financial Plan (incorporating the 2002/2003 capital budget) for the Roads Department. Appended to the Report were the departmental Financial Plan submissions for 2001/2005 as returned to the Director of Finance and subsequently reviewed by the Capital Budget Sub-Group.

The Committee agreed:-

  1. to note the contents of the Report for its interest at this stage in the Financial Plan process; and
  2. to note that more detailed Reports with specific recommendations would be brought forward later in the Financial Plan cycle.

4. WINTER MAINTENANCE POLICY AND SERVICE PROVISION FOR 2001/2002 ­ SUPPLEMENTARY REPORT

With reference to Article 2 of the minute of meeting of this Committee of 23 August 2001, there was submitted Report No 1345/01 by the Acting Director of Roads discussing (a) the Council's current policy of not carrying out snow clearing on unadopted roads; and (b) the possibility of Council resources being made available to assist in the provision of winter services on the A90 trunk road, if requested by BEAR Scotland.

The Report highlighted the fact that the Council had no statutory powers to provide normal winter maintenance services on unadopted roads. In addition, the Council had no budget to meet the financial costs of undertaking snow clearing on such roads nor possible claims arising as a result of these operations. The Report therefore recommended that there be no change to the existing policy, but that an appropriate response be provided in the case of genuine emergency.

The Report also referred to the responsibility of BEAR Scotland to provide winter services on the A90 but recommended, in the light of the strategic nature of the route, that the Committee approve the provision of Council resources to assist BEAR Scotland in certain circumstances.

Having heard various members on the legal and financial issues relating to winter maintenance services and the importance of the A90 as a strategic route through Angus, the Committee agreed:-

  1. to note the legal and financial issues surrounding the provision of snow clearing on unadopted roads;
  2. to make no change to the Council's existing policy in respect of snow clearing on unadopted roads;
  3. to note the issues with regard to snow clearing on the A90 trunk road;
  4. to approve, in principle, the provision of assistance to BEAR Scotland in clearing snow from the A90, if requested, conditional on the Council priority routes taking precedence; and
  5. to delegate to the Director of Roads, operational decisions to assist BEAR Scotland, subject to all the prevailing circumstances being taken into account.

5. CYCLING, WALKING AND SAFER STREETS FUND PROGRAMME OF PROJECTS ­ PROGRESS UPDATE

With reference to Article 5 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 1336/01 by the Acting Director of Roads and the Director of Planning and Transport which updated the Committee on the progress of the programme of projects to be funded through the Cycling, Walking and Safer Streets Fund during the current financial year.

Having heard Councillor Oswald, local member, and Councillor Ellis express disappointment that the scheme for the provision of a footway between Bucklers Croft and Wellbank had, for technical reasons, been deleted from the list of projects to be carried out in the current financial year, the Committee agreed:-

  1. to note that the project at Bucklers Croft, Wellbank would be re-considered for inclusion in year three of the Cycling, Walking and Safer Streets Fund project; and
  2. to approve the recommendations detailed in the Report, for its interest.

6. FLOOD PREVENTION AND LAND DRAINAGE (SCOTLAND) ACT 1997 ­ REPORTING

With reference to Article 9 of the minute of meeting of Angus Council of 4 November 1999, there was submitted Joint Report No 1346/01 by the Acting Director of Roads and the Director of Law and Administration advising of the duty imposed on the Council, under the terms of the Flood Prevention and Land Drainage (Scotland) Act 1997, to prepare and publish a biennial Report specifying the measures which the Council had taken to prevent or mitigate the flooding of non-agricultural land in its area and presenting for consideration a draft Third Biennial Report.

The Committee agreed:-

  1. to note the requirement of the Flood Prevention and Land Drainage (Scotland) Act 1997 to publish a Report by 26 November 2001;
  2. to approve the content of the draft Statutory Report for publication; and
  3. to place a public notice in "The Courier and Advertiser" on the publication of the Third Biennial Report and to make copies of the Report available at various Council offices, Monifieth, Carnoustie and Montrose ACCESS Offices, and Council Libraries.

7. BROTHOCK BRIDGE, ARBROATH

With reference to Article 2 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 1333/01 by the Director of Planning and Transport and the Acting Director of Roads which recommended that the proposed gateway project at Brothock Bridge, Arbroath, did not proceed and advised on how the Council funds could be re-allocated.

The Report indicated that the approved Arbroath Economic and Environmental Strategy had been commissioned by Scottish Enterprise Tayside in consultation with the Council and contained a rolling programme of co-ordinated projects, capable of addressing the problems of Arbroath's central area. The only remaining project of significance was the creation of a gateway into Arbroath town centre at Brothock Bridge, involving the re-introduction of two-way vehicular entry and exit to and from the town centre; the removal of the current light controlled junction and its replacement with a small roundabout. Environmental improvements were also envisaged to create a welcoming gateway.

Both the Roads and Planning and Transport Financial Plans had allocated funds for the improvements. However these, coupled with a contribution from Scottish Enterprise Tayside, were insufficient to meet the cost of the roundabout, and a light controlled junction would have had to be retained, bringing into question the value of the project.

The Report concluded that the proposed gateway project at Brothock Bridge recommended by the consultants in the Strategy, would be difficult to justify at the present time both on traffic management and environmental grounds.

The Committee, for its interest, agreed:-

  1. that the proposed gateway project at Brothock Bridge, Arbroath, not proceed; and
  2. that the sum of £10,000, identified within the Roads Financial Plan for 2001/2002 for the Brothock Bridge, Arbroath project, be reallocated to Milton Mill, Monifieth coast protection works.

8. ANGUS COUNCIL SPEED LIMIT POLICY

There was submitted Report No 1347/01 by the Acting Director of Roads setting out the criteria involved in choosing appropriate speed limits and recommending a policy for the introduction of new speed limits in Angus.

The current national guidance for speed limits was contained in Scottish Office Circular No 1/93 and Scottish Executive Development Department Circular No 6/2001. In relation to the introduction of speed limits in Angus, the Report set out in an Appendix proposed guidelines indicating areas where local policy might be varied from the national guidance to take account of local conditions.

The Committee agreed to approve the guidelines set out in Appendix A to the Report as the Council's policy for the setting of speed limits in Angus.

Councillor Ritchie declared an interest in the following item.

9. VARIATION OF SPEED LIMITS

There was submitted Report No 1348/01 by the Acting Director of Roads recommending, in the interest of pedestrian and traffic safety, alterations to current speed limits on the Dundee-Friockheim Road (B961) at Monikie School; Kinnaber Road, Hillside, Montrose; and Monifieth Seafront and seeking specific authorisation from the Scottish Executive for the introduction of a part-time 30 mph speed limit.

Having heard various local members on the proposed speed limits in their areas, the Committee agreed:-

  1. to promote the necessary Traffic Regulation Order:-

    (a) to introduce a part-time 30 mph speed limit on a section of the Dundee-Friockheim Road (B961) adjacent to Monikie School;

    (b) to reduce the current speed limit to 20 mph on Marine Drive and South Union Street, Monifieth;

    (c) to extend the existing 30 mph speed limit on Kinnaber Road, Hillside, Montrose; and

  2. to seek authorisation from the Scottish Executive for the proposed part-time 30 mph speed limit at Monikie.

10. PROVISION OF STREET LIGHTING ON UNADOPTED ROADS AND FOOTPATHS

With reference to Article 13 of the minute of meeting of this Committee of 14 June 2001, there was submitted Report No 1349/01 by the Acting Director of Roads reviewing the Council's current policy with respect to the provision of street lighting on unadopted roads and footpaths.

The Report concluded that, due to problems associated with availability of adequate funding, it would be prudent to refuse any request to provide street lighting on any unadopted roads and footpaths, including the four schemes already on file, until such time as funding levels permitted positive action. Accordingly, the Report recommended that the interim policy on street lighting be amended to exclude the provision of new street lighting on unadopted roads and footpaths.

Having heard various members on the levels of funding provided for roads infrastructure and maintenance and Councillors Selfridge and Oswald, local members, express disappointment that the schemes at Carnoustie and Monikie would not be progressed in accordance with the amended policy, the Committee agreed:-

  1. to note the options available to the Council when considering requests to provide street lighting on unadopted roads and footpaths;
  2. to amend the current interim policy for street lighting to exclude provision of street lighting on unadopted roads due to current pressures on Roads Revenue and Capital Budgets; and
  3. to note that four outstanding requests for the provision of lighting on unadopted roads/footpaths would not now proceed.

11. VISIBILITY IMPROVEMENTS AT VARIOUS JUNCTIONS

With reference to Article 7 of the minute of meeting of this Committee of 8 June 2000 and Article 3 of the minute of meeting of this Committee of 14 June 2001, there was submitted Report No 1350/01 by the Acting Director of Roads updating the Committee on the progress of various junction improvement schemes. During the detailed design work and land negotiations, a number of changes to the original junction improvement programme had been necessary resulting in a reduction in the overall cost of the programme and the freeing up of funds as detailed in the Appendix. The Report proposed that these funds be allocated to two other junction improvement projects.

The Committee agreed:-

  1. to note the progress with the various junction improvements previously agreed by the Committee; and
  2. to include the junction improvements at West Hill Road and Muir Road, Kirriemuir within this programme of junction improvements.

12. TAYSIDE TIMBER TRANSPORT GROUP ­ TIMBER HAULAGE ­ AGREED ROUTES

There was submitted Report No 1351/01 by the Acting Director of Roads informing the Committee of the work carried out to date by the Tayside Timber Transport Group and detailing the proposed categorisation of Angus Council's road network for the purposes of timber haulage.

The Tayside Timber Transport Group provided a forum for the forestry/timber industry to work with the local authority to address timber transport issues. The Report concluded that the forward planning framework provided by the timber extraction survey and the Preferred Routes Maps (copies of which had been placed in the Members' Lounge) agreed by the Group, should help mitigate the potential impact of timber haulage on the rural road network whilst recognising the importance of the forestry sector to the economic viability of rural Scotland.

The Committee agreed:-

  1. to note that the Tayside Timber Transport Group had been established and met on a regular basis;
  2. to note the progress of the Tayside Timber Transport Group to date; and
  3. to note the categorisation of Angus Council's road network for the purposes of timber haulage.

13. CAR PARK AT PALMER STREET/STANLEY STREET/ABBOT STREET, ARBROATH

With reference to Article 10 of the minute of meeting of the Housing Committee of 6 November 2001, there was submitted Joint Report No 1234/01 by the Director of Housing and the Acting Director of Roads regarding the maintenance and control of the new car park at Palmer Street/ Stanley Street/Abbot Street, Arbroath, which was being funded from the Housing Revenue Account.

The Report indicated that the car park would provide an additional long stay car parking facility to serve the Town Centre and it was appropriate that the Roads Department undertook the maintenance and control of it. The annual running costs for the car park were estimated at £2,500 per annum.

The Committee agreed:-

  1. that the Roads Department undertake the future maintenance of the new car park at Palmer Street/Stanley Street/Abbot Street, Arbroath; and
  2. to promote a Traffic Regulation Order seeking to amend the Off-Street Car Parks Order to designate the car park as a long stay car park.

14. REQUEST FOR PEDESTRIAN CROSSING ­ A92 ROSSIE ISLAND ROAD, MONTROSE

There was submitted Report No 1352/01 by the Acting Director of Roads which considered a request from residents of the Rossie Island area of Montrose and Ferryden for improved crossing facilities at the A92 Rossie Island Road, Montrose. The Report set out various options and concluded that the provision of a Zebra crossing, combined with specialised lighting and adjustments to the existing bus shelter, would provide a cost-effective improvement to the pedestrian crossing facilities at Rossie Island Road, Montrose.

The Committee agreed to provide a new Zebra crossing at Rossie Island Road, to relocate the existing bus shelter and to install specialised focused street lighting at the crossing.

15. TRAFFIC ORDERS

(a) Update

With reference to Article 15(a) of the minute of meeting of this Committee of 23 August 2001, there was submitted Report No 1353/01 by the Acting Director of Roads providing, in the Appendix to the Report, an update of Traffic Regulation Orders currently being promoted and their stage of progress as at 1 November 2001.

The Committee agreed to note the contents of the Report.

(b) Temporary Traffic Orders

With reference to Article 7 of the minute of meeting of this Committee of 11 October 2001, there was submitted and noted Report No 1354/01 by the Director of Law and Administration advising that, at the request of the Acting Director of Roads, the undernoted Temporary Traffic Orders had been made:-

  1. Angus Council (Dunhill Cup, Carnoustie) (Temporary One-Way Traffic) Order 2001 between 7.00 am on 17 October 2001 and midnight on 21 October 2001 in conjunction with the Dunhill Cup 2001 Golf Championship;
  2. Angus Council (East High Street/Arbroath Road, Forfar) (Temporary Prohibition of Driving) Order 2001 for two weeks from 8 October 2001 for the purpose of carriageway resurfacing;
  3. Angus Council (John Street, Montrose) (Temporary Prohibition of Driving) Order 2001 from 22 October 2001 for three weeks for the purpose of carriageway resurfacing;
  4. Angus Council (Dunhill Cup, Carnoustie) (Temporary Prohibition of Driving) Order 2001 between 7.00 am on 15 October 2001 and midnight on 21 October 2001 in conjunction with the Dunhill Cup 2001 Golf Championship.

16. A92 MONTROSE BRIDGE REPLACEMENT ­ TENDER PROCESS

With reference to Article 10 of the minute of meeting of this Committee of 11 October 2001, there was submitted Report 1356/01 by the Acting Director of Roads recommending that tenders for the design and construction of the replacement bridge at Montrose be sought as soon as the tender documentation had been assembled by the Roads Department and proposing the method by which the Design and Construct competition for the Montrose Bridge replacement should be determined.

The Report concluded that the method for determining the successful tender for the replacement of the bridge should be a three stage process comprising (a) an initial filtering of acceptable solutions by officers; (b) assessment of submissions against set criteria to produce a short list of tender submissions; and (c) consultation with the local community on aesthetics/appearance and community issues, resulting in a Report to Committee for determination of the award of a contract.

The Committee agreed:-

  1. to authorise the Acting Director of Roads to issue tenders for design and construction of the replacement bridge as soon as was practicable; and
  2. to approve the proposed (three stage) process for assessing the tender submissions once received, as detailed in the Report.

17. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

18. A90 FORFAR BYPASS JUNCTION IMPROVEMENTS ­ GLAMIS AND KIRRIEMUIR ROAD JUNCTIONS ­ INVITATION TO TENDER ­ UPDATE

With reference to Article 18 of the minute of meeting of this Committee of 23 August 2001, there was submitted Report No 1357/01 by the Acting Director of Roads detailing the procedure for the selection of tenderers and giving a status report on the progress of the proposed Design, Construct and Maintenance contract for the A90 Forfar Bypass Improvements at Glamis Road and Kirriemuir Road Junctions.

The Report indicated that, following advertisement, 11 prospective tenderers had responded. Of these, six had been invited to attend for interview and the four tenderers with the highest overall marks had been invited to tender.

The Committee agreed to note the contents of the Report.

19. MONIFIETH SEAFRONT DEVELOPMENT ­ SELECT LIST OF TENDERERS

There was submitted Report No 1373/01 by the Acting Director of Roads detailing the procedure for the selection of tenderers for the Monifieth Seafront Development.

The Report indicated that, following advertisement, 12 prospective tenderers had responded and that of these, six had been considered suitable for inclusion on the Select List of Tenderers for the project.

The Committee agreed to approve the proposed select list of tenderers for the Monifieth Seafront Development, as listed in Appendix 3 to the Report.

20. A92 DUNDEE TO ARBROATH PROPOSED UPGRADING ­ ADDITIONAL ARCHAEOLOGICAL INVESTIGATION

With reference to Article 11(c) of the minute of meeting of this Committee of 16 October 1997, there was submitted Report No 1358/01 by the Acting Director of Roads advising of the necessity to complete archaeological investigations associated with the upgrading of the A92 Dundee to Arbroath Road and seeking homologation of the decision to appoint the Centre for Field Archaeology to undertake additional (Stage 3) archaeological work required to progress the A92 Project.

The Committee agreed:-

  1. to note the progress made to date on the archaeological investigation previously identified as necessary for the A92 project;
  2. to note the need to undertake additional archaeological investigation (Stage 3);
  3. to homologate the decision of the Acting Director of Roads to appoint the Centre for Field Archaeology to undertake the initial stages of this work in the estimated sum of £34,000 in accordance with their written offer (set out in Appendix 2 to the Report); and
  4. to authorise the Acting Director of Roads to instruct the additional analysis work in respect of the archaeological finds, if he was satisfied that it was reasonable and necessary in the circumstances, in the total additional sum of £68,000 (inclusive of the £34,000 referred to in (iii) above) in terms of the Centre for Field Archaeology's said written offer.

21. STANDING LIST OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 9 of the minute of meeting of this Committee of 26 April 2001, and in accordance with the Council's Financial Regulations, there was submitted Report No 1355/01 by the Acting Director of Roads recommending for adoption as a final list, those Standing Lists of Contractors for Construction, Civil Engineering and Road Maintenance contracts under £200,000 as set out in Appendix 5 to the Report.

The Committee agreed:-

  1. to note the deletion of Application No 088 from the Standing List pending investigation of information provided in the Application Form; and
  2. to otherwise approve the adoption of the list shown in Appendix 5 to the Report as the Committee's Standing Lists of Contractors for the various categories of Construction, Civil Engineering and Road Maintenance works up to a maximum contract value of £200,000.
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