Angus CouncilTel: 03452 777 778

Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 24 January 2002 at 4.25 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN OBE, Councillors JOHN HENDERSON, ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, ROBERT MYLES, HELEN OSWALD, DAVID SELFRIDGE and RICHARD SPEIRS.

Apology: An apology for absence was intimated on behalf of Councillor RON SCRIMGEOUR.

Councillor WEST, Convener, in the Chair.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 22 November 2001 was approved as a correct record and signed by the Convener.

2. RESPONSE TO CONSULTATION DOCUMENT ­ REDUCING DISRUPTION FROM UTILITIES' ROADWORKS

There was submitted Report No 120/02 by the Acting Director of Roads indicating that he had received consultation documents from the Scottish Executive on proposals aimed at reducing disruption from utilities' roadworks. These included a consultation paper and a Draft Regulatory Appraisal. The Report set out a response to the proposals and concluded that, of the four options outlined in the Scottish Executive's consultation documents, option (d) relating to "lane rental" charges appeared to offer the best prospect of an effective solution. However, these proposals might impose additional administrative and financial burdens on local authorities which would have to be adequately funded.

The Committee agreed:-

  1. to note the consultation documents issued by the Scottish Executive on "Reducing Disruption from Utilities Roadworks" (Appendix 1);
  2. to note that the Scottish Executive had identified four options for dealing with the problem of disruption from utilities' roadworks (summarised as options (a), (b) (c), and (d) on page 2 of the Draft Regulatory Appraisal attached to the Scottish Executive's letter of 23 November 2001 (Appendix 1);
  3. to note that only options (c) or (d) were deemed likely to have a significant effect in reducing disruption from utilities' roadworks;
  4. to note the concerns of the Acting Director of Roads with regard to the potential additional administrative and financial burdens which options (c) or (d) might impose on local authorities in light of the information currently available;
  5. to note, notwithstanding (iv) above, that option (d) was deemed to be the most likely to be effective in reducing disruption from utilities' roadworks; and
  6. to approve the proposed detailed response to the consultation document as set out in Appendix 2 to the Report.

3. ROADS AND TRANSPORT RENEWAL AND REPAIR FUND ­ CONTINGENCY ARRANGEMENTS

With reference to Article 3 of the minute of meeting of this Committee of 14 June 2001, and Article 2 of the minute of meeting of the Executive Sub-Committee of 5 July 2001, there was submitted Report No 119/02 by the Acting Director of Roads proposing contingency arrangements for possible adjustments to the programme of street lighting renewals and upgrades to allow funding to be made available, if required, at short notice, for timeous repair of street lighting faults which might occur before the end of the financial year.

The street lighting schemes listed in Appendices A and B to the Report had been approved for the current financial year with funding allocated from the Roads and Transport Renewal and Repair Fund. The schemes listed in Appendix C had been planned but had not yet been committed as ordered works. The Report proposed that, should the need arise, the schemes listed in Appendix C should be postponed to meet the cost of any unexpected street lighting cable fault repairs.

The Committee agreed:-

  1. that, if necessary, street lighting renewal/upgrade schemes listed in Appendix C be postponed until 2002/03 for the purposes of releasing funding, if required, for the repair of street lighting faults which might occur before the end of the current financial year;
  2. that authority to approve the postponement of the schemes listed in Appendix C be delegated to the Acting Director of Roads in consultation with the Convener (or in his absence the Vice-Convener) of the Roads Committee and the Director of Finance, if and when the need should arise; and
  3. that any decision to postpone the schemes and reallocate funding to the repair of street lighting faults be reported subsequently to the Roads Committee for information.

4. STREET LIGHTING ­ CUSTOMER SATISFACTION SURVEYS

(a) Lighting Maintenance 2000/01

With reference to Article 4(b) of the minute of meeting of this Committee of 8 June 1999, there was submitted Report No 123/02 by the Acting Director of Roads outlining the findings of a recently completed Customer Satisfaction Survey for lighting maintenance carried out during the financial year 2000/01 and comparing the results with similar surveys carried out during 1998/99 and 1999/2000. The exercise had comprised a random sample of customers who had reported a lighting fault via the CLARENCE/ACCESS Line.

The Report concluded that Angus Council was generally providing a service which was acceptable to the citizens of Angus, comparable with neighbouring Councils and better than average for all Scottish Councils. However, there was still room for improvement and the lighting maintenance service would continue to be monitored via future customer satisfaction surveys to facilitate continuous improvement.

COUNCILLOR WEST, SECONDED BY COUNCILLOR HENDERSON, MOVED THAT THE COMMITTEE AGREE:-

  1. TO NOTE THE POSITIVE FINDINGS OF THE RECENTLY COMPLETED CUSTOMER SATISFACTION SURVEY;
  2. TO NOTE THAT SIMILAR SURVEYS WOULD BE CARRIED OUT EACH FINANCIAL YEAR; AND
  3. TO NOTE THAT FURTHER INVESTIGATIONS WERE REQUIRED TO DETERMINE THE BEST WAY FORWARD TO CONVEY TO THE CITIZENS OF ANGUS, WHAT THE CURRENT MAINTENANCE REGIME WAS WITH REGARD TO STREET LIGHTING MAINTENANCE.

    Councillor Myles, seconded by Councillor Mackintosh, moved as an amendment that the word "positive" be removed from (i) above.

    On a vote being taken, the members voted:-

    Councillors West, Ritchie, Duncan, Henderson, King, McGlynn, Oswald, Selfridge and Speirs (9).

    For the amendment:-

    Councillors Mackintosh, Murphy and Myles (3).

    The motion was declared carried and the Committee agreed accordingly.

(b) New Lighting 2000/01

With reference to Article 3(b) of the minute of meeting of this Committee of 8 June 2000, there was submitted Report No 122/02 by the Acting Director of Roads outlining the findings of a recently completed Customer Satisfaction Survey for new lighting projects carried out during the financial year 2000/01. The exercise had comprised the issue of questionnaires to residents adjoining new works at six locations in Angus.

The Report concluded that the results of the survey, as detailed on the spreadsheets attached to the Report, had been generally very positive, with the majority of residents who had returned questionnaires indicating a high level of satisfaction with the service provided.

The Committee agreed:-

  1. to note the positive findings of the recently completed Customer Satisfaction Survey on new lighting;
  2. to note that similar surveys would be carried out each financial year; and
  3. to note the list of projects to be included in the Survey for the financial year 2001/2002.

5. NORTHWATER VIADUCT CYCLEWAY

With reference to Article 10 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 94/02 by the Director of Planning and Transport and the Acting Director of Roads which updated the Committee on the current position regarding the proposed cycleway at Northwater Viaduct and recommended that it be incorporated within the programme of projects to be funded through the Cycling, Walking and Safer Streets Fund.

The Committee, for its interest, agreed:-

  1. to include the proposed cycleway/footpath at Northwater Viaduct in year 2 of the programme of projects being funded through the Cycling, Walking and Safer Streets Fund;
  2. to bring forward to the current financial year the proposed cycleway past the Saltire Sports Centre, Arbroath; and
  3. to re-allocate £10,000, identified within the Roads Financial Plan for 2001/2002 for the cycleway past Northwater Viaduct, to the cycleway past the Saltire Sports Centre, Arbroath, as outlined in the Report.

6. AMENDMENT TO THE LIST OF PUBLIC ROADS AT MILNE'S LAND, KIRRIEMUIR

There was submitted Report No 117/02 by the Acting Director of Roads proposing the promotion of an amendment to the List of Public Roads following an enquiry by a resident regarding public right of passage over the turning area at the end of Milne's Land, Kirriemuir.

The investigation into the status of the road had concluded that some 77 yards listed in the former Kirriemuir Town Council "List of Mileage of Unclassified Roads" had appeared on subsequent lists, incorrectly, as 110 yards. It was therefore recommended that procedures be put in hand to promote an amendment to the entry for Milne's Land in Angus Council's List of Public Roads to show the original adopted length of 77 yards (70 metres).

Having heard Councillor Henderson, local member, in support of the proposal, the Committee agreed:-

  1. to promote an amendment to the List of Public Roads by way of deletion of that part of the entry for Milne's Land, Kirriemuir insofar as relating to a length of 0.101 kilometres and substitution therefor a length of 0.070 kilometres; and
  2. to authorise the Acting Director of Roads to carry out the necessary statutory procedures relating to the proposed deletion, subject to reporting back to this Committee on the outcome of these procedures.

7. VISIBILITY IMPROVEMENTS AT VARIOUS ROAD JUNCTIONS ­ PROGRESS REPORT AND PROPOSALS FOR RE-ALLOCATION OF ROADS AND TRANSPORT RENEWAL AND REPAIRS FUND MONIES

With reference to the minutes of meetings of this Committee of 8 June 2000 (Article 7) and of 23 August 2001 (Article 4), there was submitted Report No 121/02 by the Acting Director of Roads advising the Committee on progress in providing the various visibility improvements and recommending the serving of obstruction notices at (a) the A934/C42 junction at Farnell Crossroads, (b) the B965/U485 junction at Gilchorn and (c) the C51/C54 junction at Letham Cemetery.

In this connection, the Committee were advised that, since the Report had been circulated, the situation had been overtaken by events with regard to progress in acquiring the land for the visibility improvements at the above junctions. As a result, there was now no need to proceed with the proposed obstruction notices. However, the delay had meant that there was little likelihood of carrying out the proposed junction improvements within the current financial year. The Acting Director of Roads was therefore recommending the reallocation of the funding previously approved for these three visibility improvements to the more urgently required renewal and repairs works, as outlined in the Report.

Following discussion, the Committee agreed:-

  1. not to proceed with the obstruction notices at (a) the A934/C42 junction at Farnell Crossroads, (b) the B965/U485 junction at Gilchorn, and (c) the C51/54 junction at Letham Cemetery; and
  2. to approve the reallocation of the Roads and Transport Renewal and Repairs Funding previously agreed for the above visibility improvements to (a) Coastal Protection Works at Milton Mill, Monifieth; and (b) the refurbishment of the Willow Walls at Basin View, Montrose.

8. SCHOOL KEEP CLEAR MARKINGS AT SEATON ROAD, ARBROATH

There was submitted Report No 116/02 by the Acting Director of Roads proposing, in the interest of pedestrian safety, the introduction of school keep clear markings in Seaton Road, Arbroath, adjacent to Arbroath Academy as detailed in the plan attached to the Report.

The Committee agreed to promote the necessary Traffic Regulation Order.

9. VARIATION OF TRAFFIC MANAGEMENT

There was submitted Report No 115/02 by the Acting Director of Roads dealing with a proposal to create Angus Council Traffic Regulation Orders covering Kirriemuir, Brechin and Forfar to replace the existing Tayside Regional Council Orders for those burghs. At the same time, it was proposed to take the opportunity to vary the current waiting restrictions in these burghs as detailed in the plans which had been placed in the Members' Lounge.

The Committee agreed to promote the necessary Traffic Regulation Orders.

10. TRAFFIC ORDERS

(a) Temporary Traffic Orders

With reference to Article 5(b) of the minute of meeting of this Committee of 20 November 2001, there was submitted and noted Report No 126/02 by the Director of Law and Administration advising that, at the request of the Acting Director of Roads, the undernoted Temporary Traffic Orders had been made:-

  1. Angus Council (High Street and Murray Street, Montrose) (Temporary Prohibition of Driving) Order 2001 between 11.00 am and 6.00 pm on Sunday 16 December 2001 in conjunction with a Christmas Extravaganza; and
  2. Angus Council (Dunlappie Bridge, Edzell) (Temporary Weight Restriction) Order 2001 from 31 December 2001 for eighteen months in the interest of public safety.
(b) Angus Council (St Thomas Crescent, Arbroath) (One-Way Traffic) Order 2001

With reference to Article 5 of the minute of meeting of this Committee of 12 October 2000, there was submitted Report No 127/02 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received. Accordingly, it was recommended that the Council should now make an Order to introduce one-way traffic in St Thomas Crescent, Arbroath westwards from Culloden Terrace towards Noran Avenue.

The Committee agreed to recommend that the Council resolve to make the above Order.

11. A92 PROJECT ­ WRITTEN SUBMISSION IN PLANNING APPEAL; LINLATHEN, BY CLAYPOTTS, DUNDEE

With reference to Article 18 of the minute of meeting of this Committee of 14 June 2001, there was submitted Joint Report No 125/02 by the Director of Law and Administration and the Acting Director of Roads seeking homologation of the decision to make a written submission on behalf of the Council to a planning appeal against (deemed) refusal of a proposed roadside services development at Linlathen, by Claypotts, Dundee. The written submission had been presented in order to further protect Angus Council's interest as lead authority in respect of the A92 upgrading project, and was considered reasonable and necessary in the circumstances.

The Committee agreed to homologate the decision.

The following item was, on the determination of the Convener, dealt with as a matter of urgency in order to make the necessary financial arrangements in respect of the project.

12. MONTROSE BRIDGE REPLACEMENT ­ FUNDING UPDATE

There was submitted Report No 180/02 by the Director of Finance updating the Committee on the funding arrangements for the Montrose Bridge Replacement Project and recommending a transfer of funds from the Roads and Transport Renewal and Repair Fund to the local Capital Fund in respect of the project.

Having heard Councillor King on the funding arrangements, the Committee, for its interest, agreed to note the latest position regarding the funding of the Montrose Bridge Replacement Project and the funding to be earmarked within the local Capital Fund for the project.

13. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

Councillor Oswald declared an interest in the following item and took no part in the discussion thereof.

14. ADDITIONS TO THE STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 21 of the minute of meeting of this Committee of 22 November 2001, there was submitted Report No 118/02 by the Acting Director of Roads recommending the approval of contractors for various categories of work up to a maximum of £200,000 who had been initially excluded from the current Standing Lists of Contractors as a result of information/clarification being sought.

The Committee agreed:-

  1. to approve additional contractors listed in Appendix 1 to the Report for inclusion on the Standing Lists of Contractors for various categories of work up to a maximum contract value of £200,000, in accordance with the Council's Financial Regulations; and
  2. to approve the amendments, set out in Appendix 2 to the Report, to the Standing Lists of Contractors which had been approved by the Roads Committee at its meeting on 22 November 2001.

15. MONIFIETH SEAFRONT DEVELOPMENT ­ TENDER ACCEPTANCE

With reference to Article 18 of the minute of meeting of this Committee of 22 November 2001, there was submitted Report No 124/02 by the Acting Director of Roads giving details of the tenders received for the works associated with Monifieth Seafront Development, Central Area. The works comprised the development of the central area of Monifieth Seafront, being that area of land bounded on its west, south and east perimeters by Marine Drive and its north perimeter by Riverview Drive.

The Committee agreed to approve the acceptance of the lowest arithmetically corrected tender for the Monifieth Seafront Development works, being that submitted by Torith Ltd in the amount of £587,179.60.

Get Adobe Reader Adobe Reader is required to view the PDF documents on this page. If you don't have it, download it free from www.adobe.com.