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Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 7 March 2002 at 4.30 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, JOHN HENDERSON, ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, ROBERT MYLES, HELEN OSWALD, RON SCRIMGEOUR, DAVID SELFRIDGE and RICHARD SPEIRS.

Apology: An apology for absence was intimated on behalf of Provost Mrs FRANCES E DUNCAN OBE.

Councillor WEST, Convener, in the Chair.

Before commencing the business, the Convener referred to the recent sad death, on 12 February 2002, of Mr David Mann, who had retired as a Senior Engineer in the Roads Department in 1997. The Convener recognised his work, in particular, as resident engineer on the Montrose Inner Relief Road and praised the quality and construction on Basin View and Medicinewell Drive as a lasting tribute to his skill and professionalism as a Chartered Civil Engineer.

The Committee joined with the Convener in expressing sympathy and extending their condolences to Mr Mann's family.

1. MINUTE OF PREVIOUS MEETING

The minute of meeting of this Committee of 24 January 2002 was approved as a correct record and signed by the Convener.

2. UTILISATION OF THE ROADS AND TRANSPORT RENEWAL AND REPAIR FUND

With reference to Articles 2 and 3 of the minute of meeting of this Committee of 24 January 2002, there was submitted Report No 337/02 by the Acting Director of Roads proposing the utilisation of the Roads and Transport Renewal and Repair Fund for the various necessary works detailed in the Appendices to the Report, which could not be contained within the Revenue Budget or the Financial Plan for 2000/2003 but which were of such a nature that further postponement would be likely to result in increased risk to public safety or more expensive remedial work in the long term.

The Committee agreed that the Roads and Transport Renewal and Repair Fund be utilised to the extent of £1,103,500 to allow the following works to be carried out:-

  1. the bridge repairs listed in Appendix A;
  2. the renewal and replacement of street lighting apparatus listed in Appendix B;
  3. the carriageway reconstruction/overlay/resurfacing schemes listed in Appendix C;
  4. the footway reconstructions listed in Appendix D;
  5. the traffic and road safety projects listed in Appendix E;
  6. the public transport infrastructure repairs and renewals listed in Appendix F; and
  7. the "First Call" Schemes (deferred from 2001/02) listed in Appendix G.

3. ADDITIONAL FUNDING FOR ROAD AND BRIDGE REPAIRS

There was submitted amended Joint Report No 358/02 by the Director of Finance and the Acting Director of Roads advising the Committee of extra funding being made available by the Scottish Executive for the purpose of improving and maintaining local roads and bridges. The additional funding had a number of conditions attached with which the Council would be required to comply. The detail of these conditions was currently being discussed with the Scottish Executive to clearly establish how the money could be used and it was intended that the outcome of these discussions, together with a proposed programme of works, would be reported to the next meeting of this Committee.

The Report concluded that, whilst the additional revenue funding of £516,000 from the Scottish Executive was to be welcomed, this fell a long way short of the estimated £61 million required to bring the roads network in Angus up to the standards required for an economic maintenance regime.

Having heard Councillor King comment on the requirement to commit the funding within the current financial year, the Committee agreed:-

  1. to note the award of £516,000 from the Scottish Executive for the purpose of improving and maintaining the condition of local roads and bridges;
  2. to note that the £516,000 award would be paid to the Council in the financial year 2001/02 which would require the resources to be carried forward to the 2002/03 financial year; and
  3. to note that a further report would be submitted in due course regarding the recommended programme of works to be funded from this award.

4. NEW STREET NAMES

With reference to Article 9(a) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 335/02 by the Acting Director of Roads informing the Committee of new street names which he had agreed under delegated authority, in consultation with the Convener and the local elected member.

Having heard Councillor McGlynn, local member, welcome the street names relating to Monifieth, and Councillor Ian Mackintosh, local member, on the proposed name for the street at Westbank, Westmuir, the Committee agreed:-

  1. to note that the name proposed for the street at Westbank, Westmuir, Kirriemuir would be the subject of further consultation with the Acting Director of Roads, the Convener and the local member; and
  2. otherwise to note the list of new street names as set out in the Appendix to the Report.

5. ADDITIONS TO THE LIST OF PUBLIC ROADS

With reference to Article 6 of the minute of meeting of this Committee of 23 August 2001, there was submitted Report No 334/02 by the Acting Director of Roads informing the Committee that, following the completion of the statutory procedures required under Section 1(4) of the Roads (Scotland) Act 1984, the section of Carseview Road, Forfar listed in Appendix 1, which had been previously unadopted, had been added to the List of Public Roads. The Report also indicated that, in terms of Section 16(2) of the Roads (Scotland) Act 1984, the other roads listed in Appendix 1 had also been added to the List of Public Roads.

The Committee agreed to note the additions to the List of Public Roads as set out in Appendix 1 to the Report.

6. NEW ROAD CONSTRUCTION CONSENTS

With reference to Article 15(b) of the minute of meeting of this Committee of 28 November 1996, there was submitted Report No 336/02 by the Acting Director of Roads informing the Committee of new road construction consents which had been granted, under delegated authority, to the Acting Director of Roads, since April 2001.

The Committee agreed to note the new road construction consents, as set out in the Appendix to the Report.

7. VARIATION OF SPEED LIMITS AT A937 HILLSIDE, MONTROSE AND WESTWAY, ARBROATH

There was submitted Report No 331/02 by the Acting Director of Roads recommending, in the interests of pedestrian and traffic safety, alterations to current speed limits at Marykirk Road, Hillside (A937) and Westway, Arbroath, and indicating that the current draft Traffic Regulation Orders would require to be varied in order to impose the new limits.

The Committee agreed to approve the promotion of the procedures necessary to:-

  1. effect changes to the speed limit from 60mph to 40mph on a section of Marykirk Road, Hillside (A937); and
  2. effect changes to the speed limit from 40mph to 30mph on Westway, Arbroath.

8. TRAFFIC ORDERS

(a) Update

With reference to Article 5(a) of the minute of meeting of this Committee of 22 November 2001, there was submitted Report No 332/02 by the Acting Director of Roads providing, in the Appendix to the Report, an update of Traffic Regulation Orders currently being promoted and their stage of progress as at 1 February 2002.

The Committee agreed to note the contents of the Report.

(b) Angus Council Traffic Orders 2001

With reference to Articles 12 and 13 of the minute of meeting of this Committee of 23 August 2001 and Article 12(b) of the minute of meeting of this Committee of 9 March 2001, there was submitted Report No 328/02 by the Director of Law and Administration relating to the preparation of Traffic Regulation Orders, introducing a 20mph speed limit in the Gallowshade area of Forfar and varying speed limits at various locations in Angus in the interest of public and traffic safety. The Report advised that, following advertisement of the Orders, no objections had been received. Accordingly, it was recommended that the Council should now make the Orders.

The Committee agreed:-

  1. to recommend to the Council the making of the Angus Council (Gallowshade Area, Forfar) (20mph Zone) Order 2001; and
  2. to recommend to the Council the making of the Angus Council (Variation of Speed Limits) Order 2001.

(c) Temporary Traffic Orders

With reference to Article 10(a) of the minute of meeting of this Committee of 24 January 2002, there was submitted and noted Report No 126/02 by the Director of Law and Administration advising that, at the request of the Acting Director of Roads, Temporary Traffic Orders had been made, as detailed in the Report.

9. APPOINTMENT OF DIRECTOR OF ROADS

With reference to Article 10 of the minute of meeting of Angus Council of 13 December 2001, there was submitted Joint Report No 345/02 by the Chief Executive and the Director of Law and Administration outlining the process which should be followed to select a candidate for the appointment to the post of Director of Roads.

The Report indicated that, under the terms of Standing Order 47(2), the appointment of Chief Officers should be made by the Standing Committee responsible for the supervision of the service concerned. Whilst it would therefore be the responsibility of this Committee to appoint a new Director of Roads, the Report recommended that a longleet Panel be convened to select a longleet of candidates, interview and reduce to a shortleet for the Roads Committee to make an appointment. The Committee was advised that it would not now be possible to hold the longleet and shortleet interviews on 26 and 27 March respectively as envisaged in the Report.

The Committee agreed:-

  1. to delegate to the Convener and Vice-Convener, in consultation with the appropriate officers, the setting of the dates for the longleet and shortleet interviews; and
  2. otherwise to approve the arrangements set out in the Report for the selection and appointment of a Director of Roads.

10. A90 FORFAR BYPASS IMPROVEMENTS ­ RETURN OF TENDERS ­ PROCEDURE

With reference to Article 18 of the minute of meeting of this Committee of 22 November 2001, there was submitted Report No 333/02 by the Acting Director of Roads advising that Angus Council was acting as the Scottish Executive's agent for the procurement of junction improvements on the Forfar bypass section of the A90 Dundee-Aberdeen trunk road. The Report detailed the procedure for the evaluation and acceptance of the tenders for the proposed Design, Construct and Maintain Contract for the A90 Forfar bypass improvements at the Glamis and Kirriemuir junctions and recommended delegation to a Sub-Committee to consider the award of the contract.

The Committee agreed:-

  1. to note the contents of the Report; and
  2. to delegate consideration of the award of the contract for the A90 Forfar bypass improvements at the Glamis and Kirriemuir junctions to the Executive Sub-Committee of the Roads Committee following the decision of the Scottish Executive.

11. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded during consideration of the following items, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 6, 8, 9 and 10.

12. ADDITIONS TO THE STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 14 of the minute of meeting of this Committee of 24 January 2002, there was submitted Report No 338/02 by the Acting Director of Roads recommending the approval of further contractors for various categories of work up to a maximum of £200,000 who had been initially excluded from the current lists of contractors as a result of information/clarification being sought.

The Committee agreed to approve the additional contractors listed in Appendix 1 to the Report for inclusion on the Standing Lists of Contractors for various categories of work up to a maximum contract value of £200,000 in accordance with the Council's Financial Regulations.

13. A92 MONTROSE BRIDGE REPLACEMENT ­ SUPPLEMENTARY GEOTECHNICAL INVESTIGATION ­ TENDER ACCEPTANCE

With reference to Article 12 of the minute of meeting of this Committee of 27 April 2000, there was submitted Report No 330/02 by the Acting Director of Roads giving details of the tenders received for the supplementary geotechnical investigation to be carried out for the proposed bridge replacement on the A92 over the River South Esk at Montrose. The basic elements of the project comprised the drilling of 6 boreholes by cable percussion and rotary methods, site and laboratory testing and the preparation of factual reports.

The Committee agreed to approve the acceptance of the lowest arithmetically corrected tender for the supplementary geotechnical investigation for the proposed bridge replacement on the A92 over the River South Esk at Montrose, being that submitted by Fugro Limited in the amount of £120,398.

14. SCOTTISH ROAD MAINTENANCE CONDITION SURVEY (S.C.O.T.S) CONSORTIUM AGREEMENT

There was submitted Report No 339/02 by the Acting Director of Roads informing the Committee of a proposal to carry out an annual survey of the condition of carriageways on the Scottish Road Network under the auspices of the Society for Chief Officers of Transportation in Scotland (S.C.O.T.S.), on behalf of all 32 Scottish Councils. It was hoped that the results of these annual surveys would assist in making the case to the Scottish Executive for additional funding for local authorities for the purpose of the maintenance of local public roads in Scotland.

The Committee agreed:-

  1. to note the proposed arrangements for the Scottish Road Maintenance Condition Survey (SCRMS);
  2. to note the terms of the proposed agreement for joint funding of the project in the first five years; and
  3. to homologate the decision of the Acting Director of Roads (after consultation with the Vice-Convener) that Angus Council be a signatory to this agreement.
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