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Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 2 May 2002 at 4.45 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN OBE, Councillors ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, ROBERT MYLES, HELEN OSWALD, RON SCRIMGEOUR, DAVID SELFRIDGE and RICHARD SPEIRS.

Apology: An apology for absence was intimated on behalf of Councillor JOHN HENDERSON.

Councillor WEST, Convener, in the Chair.

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 7 March 2002 was approved as a correct record and signed by the Convener.

(b) Special Meeting

The minute of the special meeting of this Committee of 26 March 2002 was approved as a correct record and signed by the Convener.

(c) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee of 28 March 2002, a copy of which is appended hereto, was submitted and noted (APPENDIX I).

(d) Arbroath Harbour Joint Consultative Committee

The minute of meeting of the Arbroath Harbour Joint Consultative Committee of 29 March 2002, a copy of which is appended hereto, was submitted and noted (APPENDIX II).

2. BEST VALUE SERVICE REVIEW ­ ENGINEERING AND DESIGN SERVICES (ROADS)

There was submitted Report No 518/02 by the Director of Roads presenting the Best Value Service Review for Engineering and Design Services (Roads), detailing the conclusions drawn from the Review and introducing the Service Improvement Plan developed as a result of the Review. The Service Review Team had concluded that the current working practices provided Angus Council with a flexible and efficient means of carrying out the engineering requirements of the Council and had assessed the service as being above acceptable standard.

The Committee agreed:-

  1. to note that the Best Value Service Review of Engineering and Design Services (Roads) had been considered by the Monitoring Group at its first meeting on 5 April 2002 at which it had been agreed that the Review could be submitted to the Roads Committee;
  2. to note the contents of the Best Value Service Review of Engineering and Design Services (Roads);
  3. to note the conclusions drawn from the Service Review; and
  4. to approve the Service Improvement Plan, as appended to the Report.

3. ROADS MAINTENANCE ­ ROUTINE ROAD MAINTENANCE

With reference to Article 3 of the minute of meeting of this Committee of 28 February 1996, there was submitted Report No 511/02 by the Director of Roads detailing the criteria and operating policies for a routine road maintenance regime to comply with a recently published document "Delivering Best Value in Highway Maintenance ­ a Code of Practice for Maintenance Management". The Report also reviewed and proposed confirmation of previous Tayside Regional Council Transportation Policies Nos 1 and 2 as Angus Council Roads Policies.

The Committee agreed:-

  1. to confirm Transportation Policies Nos 1 and 2 of the former Tayside Regional Council (previously adopted on an interim basis) as Angus Council Roads Policies; and
  2. to approve the proposed routine road maintenance regime and operational policies as set out in the Report and Appendix A.

4. PROPOSED UTILISATION OF LOCAL ROAD GRANT

With reference to Article 3 of the minute of meeting of this Committee of 7 March 2002, there was submitted Report No 516/02 by the Director of Roads which detailed the Local Roads Grant of £516,000 allocated to Angus Council and set out, in Section 3 of the Report, the proposed utilisation of these monies.

The Committee agreed:-

  1. to note the allocation of the Local Roads Grant in the amount of £516,000 and the conditions attached to the utilisation of the grant; and
  2. to approve the proposed utilisation of the funds, as detailed in the Report.

5. ROADS MAINTENANCE ­ PROPOSED CAPITAL AND CFCR FUNDED PROJECTS

With reference to Article 3 above, there was submitted Report No 517/02 by the Director of Roads detailing the proposed use of the Capital and Capital Financed from Current Revenue (CFCR) funds allocated for roads maintenance in 2000/2003 for the programmes and schemes identified in the Appendices as high priority projects.

The Committee agreed to approve the proposed Roads Maintenance Programmes and Schemes, as detailed in Appendices 1 and 2 to the Report.

6. WINTER MAINTENANCE EXPENDITURE

With reference to Article 4 of the minute of meeting of this Committee of 22 November 2001, there was submitted Report No 514/02 by the Director of Roads informing the Committee of the estimated outturn expenditure on winter maintenance for 2001/2002.

Having heard various members acknowledging the improved winter maintenance service in Angus, the Committee agreed:-

  1. to note that the projected outturn expenditure on winter maintenance for 2001/2002 was £1,404,000 (compared to a budget of £1,310,000 for third party payments);
  2. to note that this excess expenditure on winter maintenance would be contained within the overall Roads Revenue Budget for 2001/2002 by budget virement; and
  3. to note that the 2002/2003 budget provision for winter maintenance would be reassessed in framing the Winter Maintenance Policy and Service Provision proposals

7. SUSTAINABLE URBAN DRAINAGE SYSTEMS (SUDS)

With reference to Article 2 of the minute of meeting of the Development Control Committee on 18 April 2002, there was submitted Joint Report No 424/02 by the Director of Planning and Transport and the Director of Roads which provided the Committee with background information in respect of Sustainable Urban Drainage Systems (SUDS).

The Report indicated that outwith private areas, statutory responsibility for surface water drainage was split between the roads authority (road drainage) and water authorities (curtilage drainage). All developments required planning permission and these authorities, together with SEPA, were statutory consultees. The planning process, therefore, could be used to co-ordinate SUDS provision.

COSLA and the Water Authorities had drawn up a framework for an agreement in terms of future maintenance of shared surface water drainage schemes where it was proposed that the drainage of surface water from adopted roads and the curtilage water from premises be directed through a shared system designed in accordance with the SUDS principle. This recommended that where SUDS were required by SEPA, then the allocation of maintenance should be as follows:-

· above ground works such as swales, retention ponds, detention ponds etc. would be maintained by the local authority;

· below ground structures such as piped systems, soakaways, catchpits, filter drains etc. would be owned and maintained by the water authority.

It was difficult to quantify the likely increased annual maintenance costs at this stage as these would depend on the SUDS measures adopted for each individual scheme and the number of developments being brought forward annually. The financial implications for individual schemes would be reported separately as and when those schemes were added to the list of Public Roads. Any additional cyclic maintenance costs would, however, have to be contained within the Roads Revenue budgets for future years.

Under Local Agenda 21 local authorities were committed to sustainability wherever possible. The provision of SUDS schemes for new housing developments made a tangible contribution towards that commitment to sustainability but there were still outstanding issues in respect of future maintenance to be finalised.

The Committee, for its interest, agreed:-

  1. to note the contents of the Report; and
  2. to request the Director of Roads to pursue further the issue of maintenance, responsibilities and costs.

8. SCOTLAND'S TRANSPORT: DELIVERING IMPROVEMENTS

With reference to Article 7 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 504/02 by the Director of Planning and Transport and the Director of Roads which informed members of the publication of "Scotland's Transport: Delivering Improvements", which laid out the Scottish Executive's transport vision for Scotland for the next decade and beyond.

Having heard various members express concern regarding a recent press article which had reported an underspend on transport by the Scottish Executive, the Committee agreed, for its interest, to note the terms of the Report.

9. DRAFT NATIONAL PLANNING POLICY GUIDELINE 17 ADDENDUM ­ MAXIMUM CAR PARKING STANDARDS

With reference to Article 8 of the minute of meeting of the Planning and Transport Policy Committee held earlier this day, there was submitted Joint Report No 505/02 by the Director of Planning and Transport and the Director of Roads which commented on the draft Addendum to National Planning Policy Guideline 17 Transport and Planning and formed the suggested basis for the Council's response to the proposed national maximum car parking standards. The Report also commented on a draft Regulatory Impact Assessment, which dealt with potential impacts on business and other relevant sectors of the economy, and discussed options, risk assessments, equity and fairness, benefits, compliance costs and effects on local authorities.

The Committee, for its interest, agreed to approve the recommendations set out in the Report.

10. VARIOUS STREETS IN CARNOUSTIE ­ TRAFFIC MANAGEMENT MEASURES

There was submitted Report No 513/02 by the Director of Roads indicating that problems of traffic congestion and road safety issues in various streets in Carnoustie had been highlighted by various parties. The Report concluded that, in the interests of pedestrian and road safety and free traffic flow, changes should be made to the traffic management arrangements in South Taymouth Street and Bonella Street/Park Avenue as detailed in the Appendix to the Report.

The Committee agreed to the promotion of the necessary Traffic Regulation Order to impose:-

  1. one-way traffic in South Taymouth Street;
  2. prohibition of entry from High Street to Bonella Street; and
  3. a variation to waiting restrictions in Park Avenue.

11. TRAFFIC MANAGEMENT AT MUIRFIELD PRIMARY SCHOOL, ARBROATH

There was submitted Report No 515/02 by the Director of Roads indicating that concerns had been raised by local residents regarding serious traffic congestion at certain times of the day in Timbergreen, adjacent to the rear access to Muirfield Primary School and pedestrian safety at the Timbergreen/Arbirlot Road West junction. The Report concluded that, in the interests of pedestrian and traffic safety, a Traffic Regulation Order should be promoted to introduce measures to provide a safe access for pedestrians and reduce traffic at Muirfield Primary School.

The Committee agreed to the promotion of a Traffic Regulation Order to introduce school keep clear markings and waiting restrictions on Timbergreen adjacent to Muirfield Primary School, Arbroath as detailed in the Appendix to the Report.

12. VARIATION OF SPEED LIMITS ON GOURDIE BRAE, BY BIRKHILL

There was submitted Report No 512/02 by the Director of Roads indicating that, in response to concerns expressed about excessive speeds along Gourdie Brae, Dundee City Council had agreed to promote a Traffic Regulation Order on that section of Gourdie Brae for which it was responsible. The Report recommended, in the interests of traffic safety, the promotion of a joint Traffic Regulation Order by Angus Council and Dundee City Council to alter speed limits along the length of Gourdie Brae, detailed on the plan attached to the Report.

The Committee agreed to the promotion of a joint Traffic Regulation Order with Dundee City Council to introduce a 40 mph speed limit on that section of Gourdie Brae from its junction with the Dundee-Coupar Angus road (A923) southwards to its junction with the Liff Hospital road.

13. TRAFFIC ORDERS

(a) Temporary Traffic Orders

The Committee agreed to note that the undernoted temporary Traffic Order had been made at the request of the Director of Roads:-

Angus Council (St Malcolm's Wynd, Kirriemuir) (Temporary Prohibition of Driving) Order 2002 from April 2002 for two weeks for the purpose of carrying out public utility connection works.

(b) Angus Council (Gallowshade Area, Forfar) (Variation of Waiting Restrictions) Order 2001.

With reference to Article 12 of the minute of meeting of this Committee held on 23 August 2001, there was submitted Report No 276/02 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received. Accordingly, it was recommended that the Council should now make an Order to introduce additional no waiting at any time restrictions in the Gallowshade area of Forfar.

The Committee agreed to recommend that the Council resolve to make the above Order.

(c) Angus Council (Off-Street Car Parks) (Variation) Order 2001

With reference to Articles 13 and 12 of the minutes of meetings of this Committee of 24 August 2000 and 23 November 2000 respectively, there was submitted Report No 440/02 by the Director of Law and Administration advising that, following advertisement of the above Order, two letters of objection had been received but that, following letters of explanation, both letters of objection had been withdrawn. Accordingly, it was recommended that the Council should now make an Order to vary the Off-Street Car Park Regulations to include two new public car parks in Stanley Street, Arbroath for long-stay periods and in Glengate, Kirriemuir for short-stay periods only.

The Committee agreed to recommend that the Council resolve to make the above Order.

14. CORRECTION TO THE PUBLIC ROADS DATABASE ­ WESTHAVEN PARK, CARNOUSTIE

There was submitted Report No 510/02 by the Director of Roads recommending a correction to the public roads database following an enquiry by the local member regarding footpaths in the Carnoustie East Ward.

The Report indicated that investigations into the status of footpaths in the area had led to the discovery of an error in the Council's public roads database. It had concluded that the length of footpath currently shown on the public roads database for Westhaven Park (80 metres) did not correspond to the length of 203 metres previously approved for adoption and added to the list of public roads by the former Tayside Regional Council. It was therefore recommended that the public roads database be amended to reflect the length of footpath which was approved for adoption in 1989.

The Committee agreed to authorise the Director of Roads to correct the public roads database in relation to the registered length of footpath at Westhaven Park, Carnoustie.

15. APPOINTMENT OF HEAD OF ROADS INFRASTRUCTURE SERVICES ­ INTERVIEWING ARRANGEMENTS

With reference to Article 9 of the minute of meeting of this Committee of 7 March 2002, there was submitted Joint Report No 519/02 by the Chief Executive and the Director of Roads recommending the process to be followed to select the candidate for appointment to the vacant Head of Roads Infrastructure Services post following appointment of the previous postholder as Director of Roads.

The Report indicated that, under the terms of Standing Order 48(2), the appointment of "second tier" officers should be made by the Standing Committee responsible for the supervision of the service concerned. However, there was scope to adopt a slightly simplified procedure and the Report put forward two options for the interviewing process.

The Committee agreed to adopt option (b) detailed in the Report for the selection and appointment of a Head of Roads Infrastructure Services.

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