Angus CouncilTel: 03452 777 778

Roads Committee

MINUTE of MEETING of the ROADS COMMITTEE held in the Town and County Hall, Forfar on Thursday 29 August 2002 at 4.30 pm.

Present: Councillors SANDY WEST, KITTY RITCHIE, Provost Mrs FRANCES E DUNCAN OBE, Councillors ALEX KING, STEWART McGLYNN, IAN MACKINTOSH, PETER MURPHY, HELEN OSWALD, RON SCRIMGEOUR, DAVID SELFRIDGE and RICHARD SPEIRS.

Apologies: Apologies for absence were intimated on behalf of Councillors JOHN HENDERSON and ROBERT MYLES.

Also Present: Councillor GEORGE NORRIE MBE.

Councillor WEST, Convener, in the Chair.

1. MINUTES

(a) Previous Meeting

The minute of meeting of this Committee of 13 June 2002 was approved as a correct record and signed by the Convener.

(b) Executive Sub-Committee

The minute of meeting of the Executive Sub-Committee of 11 July 2002, a copy of which is appended hereto, was submitted and noted (APPENDIX I).

2. WINTER MAINTENANCE POLICY AND SERVICE PROVISION FOR 2002/2003

With reference to Article 6 of the minute of meeting of this Committee of 2 May 2002, there was submitted Report No 1010/02 by the Director of Roads re-stating the Council's Winter Maintenance Policy, reviewing the performance for the winter of 2001/2002 and detailing the proposed service provision for gritting and snow clearing during the winter period 2002/2003.

The Report highlighted the proposed changes to the arrangements for 2002/2003 compared with 2001/2002 in relation to the supply of grit bins, the policy on the A90 trunk road, weather forecasting, working hours and partnering with Tayside Contracts and the use of wet on dry gritting.

The Report concluded that, notwithstanding the difficulty in predicting the severity of winter, it was necessary to have a clear policy and an agreed limit of service to allow the planning and preparation necessary for the delivery of a winter maintenance service to proceed. Should abnormal or particularly extreme weather conditions be experienced during the course of winter, the Director of Roads would, in conjunction with the Director of Finance, report the position to this Committee and would recommend appropriate contingency arrangements and any necessary compensatory budgetary adjustments.

Having heard Councillor Mackintosh express some concern regarding the Council's winter maintenance policy and service provision in relation to snow clearing on unadopted roads, the Committee agreed:-

  1. to continue with the established policy for winter maintenance stated in Appendix 1 to the Report;
  2. to note the review of the performance for the winter of 2001/2002;
  3. to note the final out-turn costs compared to the initial budget provision for the winter of 2001/2002;
  4. to note the proposal to carry out a review of the winter maintenance revenue budget provision as part of the 2003/2004 budget setting process;
  5. to maintain the level of service and performance standards detailed in Appendix 2 to the Report;
  6. to authorise the Director of Roads to procure the most favourable arrangements for the provision of the required weather forecasting service;
  7. to provide vehicles and plant for the coming winter as per the list shown in Appendix 3 to the Report;
  8. to approve the proposed prioritisation of carriageways and footways listed in Appendix 4 to the Report;
  9. to approve the proposed service provision for 2002/2003.

3. THE REPLACEMENT OF STREET LIGHTING COLUMNS WHICH FAILED THE STRUCTURAL TESTING PROGRAMME 2002/2003

With reference to Article 10 of the minute of meeting of Angus Council of 4 July 2002, there was submitted Report No 1012/02 by the Director of Roads outlining the evaluation process used in quantifying the costs involved in replacing street lighting columns which had failed the structural testing programme for 2002/2003 and setting out the arrangements for the funding of the replacement programme.

The Report indicated that all test-failed columns had been removed by 7 July 2002 and that works had commenced on the replacement of those 109 columns which had failed the structural testing programme for 2002/2003, with 47 of those columns being replaced on a "one for one" basis.

Having heard Councillors Speirs and King express concern regarding timescales for the repair of Hydro Electric cables, the Committee agreed:-

  1. to note the results of the recent detailed inspections completed via an independent non-destructive structural testing programme, as reported to the Council at its meeting on 4 July 2002 (Report No 835/02 refers);
  2. to note the results of the evaluation process in quantifying the costs involved in replacing street lighting columns which failed the structural testing programme for 2002/2003;
  3. to note the additional financial burden which would fall on the Council as the result of replacing the test-failed columns;
  4. to meet the cost of replacing the test-failed columns from the available balance in the Roads and Transport Renewal and Repair Fund;
  5. to note that the column replacement programme would commence during August 2002 with the majority of the works planned for completion by the end of November 2002; and
  6. to note that the Director of Roads would present a further report to this Committee recommending a policy and procedure consistent with Health and Safety requirements for the purposes of determining future requests for attachments to street lighting columns.

4. REPLACEMENT COASTAL DEFENCES AT CARNOUSTIE BEACH

With reference to Article 11 of the minute of meeting of this Committee of 27 April 2000, there was submitted Report No 1017/02 by the Director of Roads summarising the conclusions of the Consultants (HR Wallingford), as set out in their "Engineers Report", on the preferred option to replace the failing section of coastal defences at Carnoustie and seeking the Committee's approval to progress the scheme to the implementation stage.

The Report also proposed that the Council's powers (already delegated to the Roads Committee in terms of the Council's Standing Orders) under Sections 16, 17, 25 and 26 of the Coast Protection Act 1949 be delegated to the Director of Roads under the Scheme of Delegation to Officers. The delegation of powers would allow the Director of Roads to deal efficiently with the administrative arrangements for the coast protection works carried out by private owners and outside bodies; to enter land for the purposes of inspection; and to establish ownership of land, without prior Committee approval. Whilst not immediately relevant to the proposed coast protection works at Carnoustie, Committee approval at this time would allow the inclusion of these changes to the Scheme of Delegation to Officers at the next re-print of Standing Orders and Related Documents.

The Report concluded that the Council should continue to press the Scottish Executive for funding but, in the meanwhile, the necessary planning procedures and promotion of a coast protection scheme be progressed in order to reduce the timescale for delivery of the project.

Having heard various local members welcome the Report, the Committee, for its interest, agreed:-

  1. to note the conclusion of the "Engineers Report" prepared by HR Wallingford on replacing the gabion defences at Carnoustie, a copy of which had been placed in the Members' Lounge;
  2. to note the estimated costs of the project and progress of discussions with the Scottish Executive on funding;
  3. to formally promote a coast protection scheme in terms of the Coast Protection Act 1949 together with the required NID procedure;
  4. to allow the Director of Roads to proceed with:-
    1. the detailed design for the preferred option; and
    2. the procurement of the works subject to confirmation of required Scottish Executive funding and the successful outcome of the formal procedures required under (iii) above; and
  5. to delegate powers under Section 16, 17, 25 and 26 of the Coast Protection Act 1949 to the Director of Roads and to recommend that the Scheme of Delegation to Officers within Standing Orders be amended accordingly.

5. VISIBILITY IMPROVEMENTS AT VARIOUS JUNCTIONS

With reference to Article 7 of the minute of meeting of this Committee of 24 January 2002, there was submitted Report No 1016/02 by the Director of Roads updating the Committee on progress with regard to various junction improvement schemes already approved by the Committee and presenting a list of further potential schemes which required to be investigated in the interests of traffic safety.

The Report indicated that those schemes approved by the Roads Committee on 22 November 2001 (Report No 1350/01 refers) had been completed, with the exception of the A934 at Farnell crossroads where it was expected that agreement on the land would be settled shortly, and the C29 Netherbow where an obstruction notice had been served on the landowner. Further possible junction visibility improvement schemes were listed in Appendix A to the Report and a set of plans showing the locations of these schemes had been placed in the Members' Lounge. A final programme of junction improvements for 2002/2003 would be submitted to the Committee in due course.

Having heard various local members express their appreciation for the progress on the junction visibility improvement schemes, and Provost Duncan on the need for visibility improvements at the Kinnettles junction, the Committee agreed:-

  1. to note the progress with the various junction improvements previously agreed by this Committee;
  2. to approve the investigation of junction improvements at the sites listed in Appendix A to the Report;
  3. to approve the acquisition of the required land for these improvements; and
  4. to instruct the Director of Roads to prioritise visibility improvements at the junction at Kinnettles in light of works being carried out on the A90 Glamis junction.

6. PROPOSED 20 MPH ZONE IN THE GLENS AREA, MONTROSE

With reference to Article 12 of the minute of meeting of this Committee of 14 June 2001, there was submitted Report No 1007/02 by the Director of Roads recommending, in the interest of pedestrian and traffic safety, the introduction of traffic calming measures and the creation of a permanent 20mph zone in the Glens area of Montrose as detailed in the plan attached to the Report.

The Report indicated that, in terms of current legislation, consultation must take place with appropriate road users prior to the introduction of a permanent 20mph zone, or the deployment of road humps or speed cushions, and it was proposed that a public meeting be held to explain all relevant plans and allow the proposals to be discussed.

Having heard Councillor Norrie, local member, welcome the Report and the proposed consultation, the Committee agreed:-

  1. to provide traffic calming measures and introduce a 20mph zone in the Glens area of Montrose;
  2. to promote the necessary Traffic Regulation Order to change the speed limit to 20mph in the area; and
  3. to promote the necessary Traffic Regulation Order for waiting restrictions at proposed speed cushions throughout the scheme.

7. DUNHILL CUP ­ CARNOUSTIE 2002 ­ TRAFFIC MANAGEMENT ARRANGEMENTS

With reference to Article 6 of the minute of meeting of this Committee of 11 October 2001, there was submitted Report No 1015/02 by the Director of Roads outlining the traffic management and parking arrangements for the Dunhill Cup Golf Championship to be held at Carnoustie from 3 October to 5 October 2002 and detailing the proposed arrangements in an Appendix to the Report.

The Committee agreed to note the traffic management and parking arrangements required in the interest of pedestrian/traffic safety which would allow for free traffic flow during the Dunhill Links Championship Golf Tournament at Carnoustie.

8. TRAFFIC ORDERS

(a) Update

With reference to Article 8(a) of the minute of meeting of this Committee of 7 March 2002, there was submitted Report No 1018/02 by the Director of Roads providing, in the Appendices to the Report, an update of Traffic Regulation Orders currently being processed and their stage of progress as at 1 July 2002.

The Committee agreed to note the contents of the Report.

(b) Temporary Traffic Orders

With reference to Article 11(b) of the minute of meeting of this Committee of 13 June 2002, there was submitted and noted Report No 1037/02 by the Director of Law and Administration advising that, at the request of the Director of Roads, Temporary Traffic Orders had been made, as detailed in the Report.

(c) Angus Council (Osnaburg Street, Forfar) (Variation of Waiting Restrictions) Order 2001

With reference to Article 9 of the minute of meeting of this Committee of 25 January 2001, there was submitted Report No 1036/02 by the Director of Law and Administration advising that, following advertisement of the above Order, two letters of objection had been received. Following letters of explanation, one letter had been withdrawn.

Having considered the remaining letter of objection, the Director of Roads, whilst sympathetic to the residents' parking situation, did not support the introduction of a residents parking scheme. There was currently only one residents parking scheme in the whole of Angus which was in Little Causeway, Forfar, close to Osnaburg Street. However, the arrangement in Little Causeway was one which the Council had inherited and the Director of Roads would not support a similar situation elsewhere within the Council area. The Chief Constable was in agreement with the views of the Director of Roads. Accordingly, the Report recommended that the Council should proceed to make an Order introducing no waiting at any time parking restrictions on both sides of Osnaburg Street, Forfar.

Having heard Councillor Scrimgeour, local member, the Committee agreed to recommend that the Council resolve to make the above Order but that the prohibition be relaxed so that parking on both sides of Osnaburg Street be prohibited between the hours of 8.30 am and 5.00 pm, Monday to Saturday.

(d) Angus Council (Part-Time 30 mph Speed Limit) (Adjacent to Monikie School) Order 2002

With reference to Article 9 of the minute of meeting of this Committee of 22 November 2001, there was submitted Report No 1038/02 by the Director of Law and Administration advising that, following advertisement of the above Order, no objections had been received. Accordingly, it was recommended that the Council should now make an Order to introduce a part-time 30mph speed limit adjacent to Monikie Primary School, as part of a pilot scheme on speed limits in which the Council was participating with four other local authorities in Scotland. The Order would be effective until the pilot scheme ended on 30 September 2003.

Having heard Councillor Oswald, local member, welcome the Report, the Committee agreed to recommend that the Council resolve to make the above Order.

9. EXCLUSION OF PUBLIC AND PRESS

The Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded from the meeting during consideration of the following items so as to avoid the disclosure of information which is exempt in terms of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973, paragraphs 6, 8 and 9.

10. ADDITIONS TO THE STANDING LISTS OF CONTRACTORS FOR CONSTRUCTION, CIVIL ENGINEERING AND ROAD MAINTENANCE CONTRACTS UNDER £200,000

With reference to Article 12 of the minute of meeting of this Committee of 7 March 2002, there was submitted Report No 1009/02 by the Director of Roads recommending the approval of contractors for various categories of work up to a maximum of £200,000 who were initially excluded from the current Standing Lists as a result of information/clarification being sought, or who had applied more recently for inclusion on the Standing Lists.

The Committee agreed:-

  1. to approve the additional contractors listed in Appendix 1 for inclusion on the Standing List of Contractors for various categories of work up to a maximum contract value of £200,000 in accordance with the Council's Financial Regulations; and
  2. to note the proposal to award the tender for the 2002/2003 Carriageway Re-texturing to Aggregate Industries UK Limited who had been included in Appendix 1 to the Report.

11. TENDERS ACCEPTED

There was submitted and noted Report No 1008/02 by the Director of Roads detailing the tenders opened and accepted on behalf of the Council by the Director of Roads during the period 1 October 2001 to 18 July 2002.

12. B965 BALNEAVES TO DOUGLASMUIR ­ ACCEPTANCE OF TENDER

With reference to Article 5 of the minute of meeting of this Committee of 2 May 2002, there was submitted Report No 1011/02 by the Director of Roads giving details of the tenders received for the realignment and overlay of the carriageway and the upgrading of the carriageway drainage system on the B965 Friockheim to Inverkeilor Road, between Balneaves Cottage and Douglasmuir. The basic elements of the project comprised the construction of a new carriageway on a new alignment; overlay of the remaining carriageway; replacement and substantial upgrading of the drainage system; kerbing and visibility improvements at the B965/U469 Kinnell junction; and replacement and upgrading of road safety signs and white lining.

The Committee agreed to approve the acceptance of the lowest arithmetically corrected tender for the realignment and overlay of the carriageway and the upgrading of the carriageway drainage system on the B965 Friockheim to Inverkeilor Road between Balneaves Cottage and Douglasmuir, being that submitted by Ennstone Thistle Limited in the amount of £186,493.98.

13. COMPETITIVE TENDER FOR THE SUPPLY OF UNMETERED ELECTRICITY FOR STREET LIGHTING: 1 APRIL 2002 ­ 31 MARCH 2005

There was submitted Report No 1013/02 by the Director of Roads outlining the factors involved in quantifying street lighting electricity consumption costs and explaining the approach taken for the introduction of competition for the supply of unmetered electricity.

The Committee agreed:-

  1. to note that the supply of electricity for street lighting was classified as an unmetered supply;
  2. to note that competition for the supply of unmetered electricity had been introduced in January 1999;
  3. to note that, at that time, Angus Council, as part of the Hydro Electric User Group, had entered into a three year agreement with Hydro Electric for the supply of electricity for street lighting in Angus;
  4. to note that the Hydro Electric User Group had formed the North of Scotland and Islands Local Authority Electricity Buying Group during June 2001 in order to issue a tender for the supply of electricity for street lighting; and
  5. to note that Scottish Power had been successful in winning this tender.
Get Adobe Reader Adobe Reader is required to view the PDF documents on this page. If you don't have it, download it free from www.adobe.com.